Loading...
HomeMy WebLinkAboutCCPR-02-10-15 Carmel/Clay Board of Parks and Recreation Tuesday, February 10, 2015, 6:00 p.m. Monon Community Center East 1235 Central Park Drive East Carmel, Indiana 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll Call II. Call to Order&Pledge of Allegiance III. Public Presentation: Carmel Clay Parks&Recreation Master Plan created by PROS,Consulting, LLC— Michael Klitzing IV. Public Comments V. Staff Reports VI. Committee Reports A. Standing Committees 1. Personnel Committee—Rich Taylor 2. Finance Committee—Jenn Kristunas 3. Properties Committee—Joshua Kirsh VII. Action Items A. Minutes—Joshua Kirsh 1. January 13, 2015 Annual and Regular Park Board Meeting B. Financial Reports—Jenn Kristunas 1. City of Carmel Financial Report for January 2015; 2. Clay Township Financial Report for January 2015; and 3. CCPR P&L Statements for January 2015. C. Claims—Jenn Kristunas 1. Claim Sheet February 10, 2015; and 2. Clay Township Claim Sheet February 10, 2015. D. Monetary Gifts, Grants, Partnerships, and Sponsorships for January 2015—Michael Klitzing E. Consideration of Resolution G-2015-001 regarding the Donation of Real Estate—Mark Westermeier F. Consideration of Resolution G-2015-002 regarding an Interest in the Purchase of Real Estate—Mark Westermeier G. Consideration of Resolution P-2015-001 Restating and Amending the Park Acquisition, Development& Disposal Policy—Michael Klitzing H. Consideration of Matters regarding Central Park Dog Park—Mark Westermeier VIII. Attorney's Report A. Tort Claims; and B. General IX. Director's Report X. Discussion Items XI. Information Items A. Plan Commission—Joshua Kirsh B. School Board—Kathie Freed C. Parks Foundation—Wendy Franklin XII. Board Comments XIII. Adjournment Carmel/Clay Board of Parks and Recreation Tuesday,January 13, 2015 Monon Community Center 0 Board President Engledow accepted the motion by Ms. Freed on behalf of the Nominating Committee that the slate of officers for 2015 remain the same. The motion was seconded by Mr. Leirer and unanimously passed 8—0. Park Board Committee Appointments—President Board President Engledow assigned the following Board Members on the standing committees as follows: Finance Committee: Ms. Kristunas, Chairperson, Mr.Taylor and Mr. Leirer as Members; Properties Committee: Mr. Kirsh, Chairperson, Ms. Franklin and Mr. Rude as Members; and Personnel Committee: Mr.Taylor, Chairperson, Ms. Freed and Mr. Garretson as Members i Park Board Appointment to Plan Commission—President ei k Board President Engledow stated Mr. Kirsh has agreed to,.continue servigon the Plan Commission. Mr. Kirsh has done a good job and continued service y Mg:foie is important=Board President Engledow made a motion that Mr. Kirsh represent the Park Boardthe Plan Commission for the year 2015. The motion was seconded by Mr. Garretson and unanimously passed 8—0. Board President Engledow also stated that he has appointed Ms F anklin to continue asliaison to the Parks Foundation for 2015. Ratification of 2014 General Fund End of year,Budg taLine Transfers;,,,.Michael Klitzing COO Klitzing explained the line transfer procedure and summarized the General Fund and respective refund to the City (Carmel). Mr. Leirer'inade a motiontratify thi. o."4 end of yearobudget line transfers as presented, seconded byoMs.,,,Kn'stunas,vand unaniM:ously 80 Consideration of 2015 Regular Park B oared Meeting Dates—Mark Westermeier Director Westermeier providedqie history yof the Park Board-meeting schedule. Nkk0MR6It:tc. There havegbeen°many departmental changes over,the Iast�',20 years necessitating more than one meeting a monthe p eciall in 20077`when the Board was q uite act a with establishin g p olicies and approving claims. Most recently, the second boarcOmeetingeof,each month has been mostly limited to claims. After a review of neighboring ommunities, oother park ubo rds meet more than once a month, including Indianapolis. It is staff's recommendation that theiPark Boardrreturns to one meeting a month with the realization that the meeting may be longer, o to take care f$=business. Historically,the Park Board has always met on the second Tuesday of each month, it is recommended this pattern continue. Also, it appears that this day does not conflict with other local boards, commissions, committees or fiscal bodies. Director Westermeier stated that Board Members may consider using the fourth Tuesday of each month for possible workshops. Mr. Kirsh made a motion to adopt the 2015 Park Board Meeting Schedule as presented, seconded by Ms. Kristunas. Mr. Leirer asked if there was a chance to change the meeting date to another day. Director Westermeier responded with current approved schedules (Tuesday meetings)of the Plan Commission, Parks, Recreation and Arts Committee, Land Use,Annexation and Economic Development Committee. Board President Engledow called for the vote and the motion was unanimously passed 8—0. Page 3 Carmel/Clay Board of Parks and Recreation Tuesday,January 13,2015 Monon Community Center Conflict of Interest Disclosure—Debra Grisham Ms. Grisham announced that Ms. Franklin has submitted a Conflict of Interest Disclosure Statement. The contractor for whom she has filed this annual disclosure is Integrity Automation, Inc., an Indiana corporation owned by her spouse,Troy Franklin. Ms. Kristunas made a motion to accept the Annual Conflict of Interest disclosure Statement submitted by Wendy Franklin regarding her financial interest in contracts between integrity Automation, Inc. and the Carmel/Clay Board of Parks and Recreation. The motion was seconded by Mr. Kirsh and passed 7—0 with one abstention (Ms. Franklin). Consideration of an amendment of the current Professional Services with The Schneider Corporation and entering into a Professional Services Agreement with DB Engineering, LLC for the Central Park West Commons—Phase 1 Project—Mark Westermeier Director Westermeier reminded the Board of the playground bids that exceeded the Department's expectations and cost with the Board rejecting all bids .lt always been the intent of the Department to engage DB Engineering as the owner's rep. as they did,afgreat job on the Founders Park project with Matt Snyder as the point person. In preparation to rebid this project, the Department needs to engag C he necessary individuals to conduct a value engineering study decreasing the projected cost of project sItowas decided that the best approach would be to involve Gregg Calpino of SEHkand fhe>Schneider Corporation at this time requiring additional funds for The Schneider Corporation (to include SEHtassistance) anndtnecessary monies allotted for DB Engineering. Basically, it is anticipated that expending dditional dollars ow will save the Department $250,000 to $300,000 on the overall cost of the project Directo Westermeier noted that the cost of the amendment($61,648 50)tfor e Schneider Corporation,is a�not to exceed mount. COO Klitzing added that the same is true for DB Engineering• A brief discussion'followed W AtiN Mr. Kirsh made a motion to approve andauthorize the President or Vice President to sign an amendment of the ProfessionalServices Agreement with'The SchneiderC�orporation to extend the duration of the Contract Term, revise the"scopeofservicessto include supplementalservices as presented and increase the L a -KAY compensation by an amountFnot to exceed$61,648.504or the Central Park West Commons—Phase I Project a motion was seconded by fvls Kristunas and unanimously passed 8—0. e Mr. Kirsh made%a motion to appro ve_and authorize the President or Vice President to sign a Professional Services Agreement with DB Engineering, LLC to assist with value engineering of the original construction design of the Central Park West Commons—Phase I Project and to serve as the Owner's Representative for such Project at providedehoturly ratesI ■rth total compensation not to exceed $180,000. The motion was X, seconded by Ms. Kristunas'and unanimously passed 8—0. Consideration of engaging Integrity Automation, Inc.to provide Optimization Services for the HVAC Automated Logic WebCTRL building automation system for the Central Park Monon Community Center— Mark Westermeier Director Westermeier said it has never been clear if the HVAC has ever worked properly. In fact, there was a recent situation when the computer system that controls the entire building crashed as the server went down and the software lost. IT was able to remedy the situation, but it took about a week to be able to control the temperature of the building. �q Page 4 Carmel/Clay Board of Parks and Recreation Tuesday,January 13, 2015 Monon Community Center The Department is looking forward to working with Troy Franklin to assure the system is working properly, and if not, resolving the outstanding HVAC issues. Mr. Garretson asked about warranties and if the Department had a long-range plan for all facilities to anticipate when things should be replaced. COO Klitzing stated staff is incorporating more detail in its capital improvement plan to anticipate such issues and have the necessary funding to do so. A brief discussion followed. Mr. Kirsh made a motion to approve, and authorize the Department Director or the COO to negotiate and sign, an Engagement Letter with Integrity Automation, Inc. to provide teservices as presented at a cost not to exceed $32,000 plus supplemental services determined by the Director or COO to be necessary and appropriate at an hourly rate of$130.00 during the term of the4'fiEn Bement. The motion was seconded by Ms. Kristunas and passed 7—0 with one abstention (Ms. Franklin.).r Consideration of Matters regarding Central Park DogtPark,Mark Westerrtir Westermeier 1. Gibraltar Construction Corp. Change Ordergoxe4""(increase of$26,145) and Director Westermeier explained the necessity of the Board's approval as many cc ange orders were lumped together by The Schneider Corporation totaling $26,145, which exceeded the Director's authority. Mr. Kirsh made a motion to approve Change Order No.4 as presented and seconded by Ms. Kristunas. Discussion N a m ;° V followed and the change order documents were circulated among the Board Members. NOTE: Upon review of Change Order No. 4tBoard�President Engledow called for a vote to the earlier . motion. The motion was unanimously passedN8�;�0. 2. Other � � ft, � No other items were disc ssed. Vpt �>° W Attorney's Report I Tort Claims t Ms. Grisham said'thatoneetort claim had been filed since herlast report. A bicyclist was on a path in Central Park andrswerved to avoid,a repair area, the investigation has been concluded, and the claim was denied. The only current claim still on the docket'iiss'the woman who twisted her ankle in the gym. tt 70,.� General m ' Ms. Grisham announced that the Department received two public notices from the Carmel Redevelopment Commission. Details followed. Director's Report Westermeier stated His-report was included in the packet. Ms. Kristunas asked about replanting trees. Director Westermeier responded that replanting is not necessary as the ash and cherry trees naturally come back in the wooded areas. Only those trees in public viewing areas are replaced. Mr. Rude asked about the Windscreen for West Building chillers on the Clay Township Claim Sheet. Both Director Westermeier and COO Klitzing explained that Carrier(Corporation) determined that the windscreen needed to be adjusted for proper airflow. A brief discussion followed. Page 5 Carmel/Clay Board of Parks and Recreation Tuesday,January 13, 2015 Monon Community Center (1) Discussion Items Mr. Kirsh brought up the subject of dynamic pricing and its possible use by the Department. COO Klitzing stated that preliminary discussions were held last year with the company that has the Indianapolis Zoo. If deemed appropriate after further review, the Department will provide information to the Finance Committee. Ms. Franklin asked about possible future workshops. She stated that she found them very beneficial in the past. �eh ^"1 Ch f �yv, Ms. Kristunas asked Finance Committee Members to check theirrcalendars to establish standing meetings for the rest of the year. Ms. Freed inquired about updated Park Board manualsC 0 Klitzing said manuals will be updated soon and new manuals provided those who need them. Board President Engledow said that the bylaws will be-discussed this year as concerns ha,d been mentioned in December(2014). Information Items titkt' Plan Commission—Joshua Kirsh Mr. Kirsh said that there is some conversationbetw enn a'potential purchaser in the downtown area and subsequent zoning issues. 4.fARN, ntx, .� ;�'�� sm � � r"t`..'a'"a, �} t *, 'ar e v 1. School Board—Kathie�Freed ,N. :� �,. Ms. Freed said the Sch of Board met lastnight for their.reorganizational meeting. Two returning Members, Pam Knowles and Layla Spanenberg,„w;ere sworn in, andthey welcomed Michael Kerschner. Officers were established w th MsISpanenberg as President, Ms FreedasRVice President, and Ms. Knowles as Secretary. Also, Ms Freed will continue as the appointee tb.the Park Board. WY raw. Ms. Freedadded that they will host a showing of the film, 'Rise Above the Mark,'on the evening of the 21st at Carmel High School. This documentary is`aybout the many challenges of public education. Parks Foundation Wendy Franklin Ms. Franklin stated there,,was nothing to report. ATV Board Comments V, 0 R� � Board President Engledow askedjMr. Garretson to introduce himself. Mr. Garretson said he came to Carmel 50 years ago right out of Ball State at 22 years of age. His first class of seniors are now celebrating their 50th annicersary in June, but he still thinks of them as kids. Mr. Garretson taught for 38 years and has been retired 13 years this month. He has served on the City Council and presently on the Library Board and the Carmel Telecommunications Commission. He was a founding member of the Education Foundation and the Library Foundation. Mr. Garretson has enjoyed his years here in Carmel. Board President Engledow welcomed Mr.Garretson to the Park board and look forward to his participation. 0 Page 6 Carmel/Clay Board of Parks and Recreation Tuesday,January 13, 2015 Monon Community Center 0 Mr. Kirsh remarked on how he and his children enjoyed the Hill at West Park. From a user standpoint,the Monon Community Center looks awesome, staff is accommodating, and parking spaces are available. Mr. Kirsh commended the staff and asked that all be recognized for their situational awareness and attitudes! Mr. Rude recognized Donna Cihak Hansen for her service to the Park Board and the community. Board President Engledow mentioned he hoped eliminating the second,Park Board Meeting of each month would free up some time for staff. �. a it;kd s Lastly, Board President Engledow said he took his grandchildren to the indoor playground at Trader's Point Christian last Saturday, which was at capacity with a waiting line Mr.Ki sh'added that he received a lot of positive feedback on MCC's Toddler Open Gym. Xct% Adjournment There being no further business, Mr. Leirer made a motion�rto adjourn;seconded byM Kirsh with no objections. The meeting was adjourned at 7:23 p.m. ,\.,, ,` Approved, k'.`? 41A'e. 'ya k Signature Date,. w-:„„,... .3.,-Z '�: �F` } `� fir.. X ktf 3 Signature iz n% `\ .4 4 AFt \ Date 1p '4'31, Ailif N.:: t Page 7 Carmel/Clay Board of Parks and Recreation Tuesday, February 10, 2015,6:00 p.m. 9 Monon Community Center Members Present: James Engledow,James Garretson, Wendy Franklin, Kathie Freed,Joshua Kirsh, Jenn Kristunas, Linus Rude Members Absent: Richard Leirer, Rich Taylor Others Present: Mark Westermeier, Director; Michael Klitzing, Chief Operating Officer(C00); Debra Grisham, Park Board Attorney , 4 Roll Call,Call to Order&Pledge of Allegiance `��� Board President Engledow welcomed everyone to the Park Boar dM meting,and asked Mr. Kirsh to call the roll. Mr. Kirsh stated that there was a quorum, at which time rd President Engledow called the meeting to order at 6:02 p.m. followed by the Pledge of Allegiance `4, , Public Presentation: Carmel Clay Parks& Recreations:Master Plan created by PROS, Consulting, LLC— Michael Klitzing COO Klitzing presented an overview of the 5-year comprehensive ma er plan. After`two years, it is now close to its final draft for adoption by the Park Board. The f didiana artment of NaturalTResources requires that there be a final public presentation prior to its adoption. After this evening's presentation, VI A.4 . PROS Consulting, LLC will work with staff andeincorporate any appropriate feedback. The revised final draft will be presented to the Park Board in March�far ad ption 0 A discussion w n Mr q "'s 'v ding i Garretson's questions o tstat stical data the Department's priorities, N funding, and naming policy Mr. Kirsh`voiced his concerns about inadequate parking and acquisition of parkland. Ms. Franklin followed up with justification for priorities, specifically as it relates to adaptive programs. COO Klitzing stated,the comp plan prioriti s are based upon the consultant and his subjective assessment from survey results stake old re s,.etc. Boardd President Engledow added that the Park Board has determined that adaptive programsare extremely`important. Public Co ments , , "s'st 10, There were no,public comments.7\ Staff Reports COO Klitzing welcomedtPark Board�Members to attend the three upcoming special events commemorating the Department receivingtthe Nationall Gold Medal Award. The public is welcome to attend. • Tuesday, February 24, 2045,$6 p.m.,John W. Hensel Government Center, Presentation of Grand Plaque to Clay Township Board; • Friday, March 6, 2015, 3 p.m., Reading of House Resolution 9 by Jerry Torr, Indiana House of Representatives, Monon Community Center; and • Monday, March 16, 2015, 6 p.m., Presentation of Grand Plaque to Carmel City Council, City Hall. As reflected in the staff reports, COO Klitzing stated that the new Silver Sneakers and PRIME programs have shown tremendous support with 164 PRIME and 256 Silver Sneakers new members. The full impact of the 0 new members(total of 420) will be determined later as the Department receives compensation for the actual visits to the Monon Community Center. Carmel/Clay Board of Parks and Recreation Tuesday, February 10, 2015 Monon Community Center 0 Ms. Freed asked about the membership passes as reflected on the graph. COO Klitzing said that the Fitness and Aquatics/Gym passes are old legacy passes and at the end of 2014 rolled over to Escape passes. Board President Engledow said he was impressed with the staff donations to the Jeans Friday program totaling almost$2,000. Committee Reports Personnel Committee—Rich Taylor In Mr.Taylor's absence, Board President Engledow stated that the Personnel Committee will meet on Wednesday, March 4, 2015, at 5 p.m. in the Administrative Offices `4 4- Sri;, Finance Committee—Jenn Kristunas :.. Ms. Kristunas said the standing meeting date is the third-Mb day of each i onth; however in February,that Monday is Presidents' Day. Ms. Kristunas will send outanemail to check availability on Tuesday the 17th. Properties Committee—Joshua Kirsh �� 3 Mr. Kirsh announced that the Properties Committee etq"and established some goals fo the year. He hopes to convene a meeting next month (March)to come up with ction°plans to achieve those goals. � ik' der Action Items Minutes—January 13,2015 Annual and Regular Parr.Boa d Meeting ,, Mr. Kirsh made a motion to approve the minutes,as presented, seconded Mr.Garretson, and Ali,_ unanimously passed 7—0 . p '' 40A;1.,',, � City of Carmel Financial:Report for January 2015 �' Ms. Kristunas made a motion to acknowledge receipt of the City of Carmel Financial Report for January 2015, seconded by Mr Kirsh;and unanimously Oil, 7 '0. Clay Township Financial Report forlaFr ary 2015 V Ms. Kristunas made a motion°to acknowledge receipt ofthe Clay Township Financial Report for January \' ' ter".�, a 2015, seconded by Mr. Kirsh, and unanimously passed 7—0. CCPR P&L Statements for Januaryb2015 , Ms. Kristunas made a;motion to acknowledge receipt of the CCPR P&L Statements for January 2015, seconded by Mr. Kirsh wand unanimously passed 7-0. Claim Sheet February 10, '±V .015- $` Ms. Kristunas made a motion to=approve the Claim Sheet as presented, seconded by Mr. Kirsh, and unanimously passed 7—0. Clay Township Claim Sheet February 10, 2015 Ms. Kristunas made a motion to approve the Clay Township Claim Sheet as presented, seconded by Mr. Kirsh, and unanimously passed 7—0. 0 Page 2 Carmel/Clay Board of Parks and Recreation Tuesday, February 10,2015 Monon Community Center 0 Monetary Gifts,Grants, Partnerships, and Sponsorships for January 2015—Michael Klitzing COO Klitzing requested that the Board accept two donations. Forest Dale Elementary school received $2,000 from Bright House Network through the Afterschool Alliance for winning the Lights On Afterschool 2014 photo contest. The money will be used to create a computer lab for the afterschool program. The second donation was$175 from CCPR Staff for the Jeans Friday scholarship program. A motion was made by Mr. Kirsh to accept the donations as presented, seconded by Ms.Kristunas, and unanimously passed 7—0. Consideration of Resolution G-2015-001 regarding the Donation of Rea Estate—Mark Westermeier Director Westermeier said that the family who sold the property fo th.eySunrise development is donating this particular piece of land (9.754 acres)to the Department. Director Westermeier continued with an overview of the land and its proximity to Westfield Boulevardand theonon Trail. At this point in time,the VIP land will be considered a preserve with possible future development. Further information was provided regarding a Lenape Park loop trail (1.6 miles)and how a d tional properties willtconnect, including the Monon Lake development. The Monon Lake develope s are using their own fun s to develop land that may be donated to the Department in the near future. \ : .. 4 4 44 .46 yr° Mr. Rude asked how people will know who_owns what. Director Westermeier replied thatthis is not an 44 issue right now since this particular pieceYof land will be left initsdnatural state. Mr. Kirsh elaborated on other neighborhoods in the general area and h w they intend tocnnect to the Monon Trail. Nt, `9 cgs w z ` a,,, 0 Director Westermeier assured the Park Boardathat the Department is taking all necessary steps to keep the neighbors informed on possible future development. Mr. irsh stat d thatdthe gas pipe has the potential to cause problems. Director Westermeier said there are other issuesatlhand as well including an updated C44:r 7" A401 environmental study and survey It is'als'o importantto note that we are dealing with substantial grade changes so connections to`;the Monon Trail may be difficult Discussion followed regarding Lenape Park, pedestrian traffic crossing Westfield Boulevard and future improvements of 96th Street. }�- :{"fie F,L '1,.k3�xVb> ','="71-5.;4..e'" P'..4 Mr. Kirsh made a motion to,waive the.�reading of Resolution G-2015-001 and enter it into action, seconded e °X 4:7 }a- <csyr by Ms Kristunas, and unanimously passed,7—0. :' Mr. Kirsh made a motion to approves Resolution:G-2015-001. The motion was seconded by Ms. Kristunas, and unanimous) .assed 7—O. z ��" Board President Engledowthanked/the'family for its gracious donation. Consideration of Resolution;Gii2015 002 regarding an Interest in the Purchase of Real Estate—Mark tom.5,7 Westermeier Director Westermeier spoke about a piece of property owned by the Matilda Haverstick Family and the resolution of interest necessary to move forward. This is the first stop in the process, which includes obtaining approvals from the Park Board, Clay Township Board, and the City Council. Director Westermeier showed the location of the 5.16 acres close to River Road, Prairie Trace School and along the White River. This land would allow the White River Greenway Trail to connect to Conner Prairie. Director Westermeier showed a short video of the land providing an overview of its proximity to White River,Conner Prairie, and the White River Greenway Trail. Page 3 Carmel/Clay Board of Parks and Recreation Tuesday, February 10, 2015 Monon Community Center 0 Mr. Garretson asked about the land being in the 50-year or 100-year flood plain and its impact on the price. Director Westermeier stated that the Department is limited on its purchase price by paying the average amount of two appraisals. As the City of Carmel is currently working on a right-of-way in this area due to the River Road development, we have a general idea of the cost, which is estimated to be less than $500,000. Mr. Kirsh made a motion to waive the reading of Resolution G-2015-002 and enter it into business, seconded by Ms. Kristunas. Board President Engledow reminded the Board that this is a Resolution of Interest only. After a brief discussion,the vote was called and the motionywas unanimously passed 7—0. Mr. Rude asked what would happen if the Department did not pchase this land. Director Westermeier stated there would be no guarantee that we could use the la and mostlikely would have to go around this particular piece of property for our connection to ConnerA;aine. Discussion followed. Mr. Kirsh made a motion to adopt Resolution G-201,51002 as presented, secondedTby Ms. Kristunas, and N-1,40 i " # unanimously passed 7—0. *% i Consideration of Resolution P-2015-001 Restating and Amending•the Park Acquisition,Development& . t, ,, opF y r Disposal Policy—Michael Klitzing yqW, � COO Klitzing explained that during last years,accreditation processby the Commission for Accreditation of Park and Recreation Agencies(CAPRA), the Department asked the Park Board to formally adopt a Park Acquisition, Development& Disposal Policy. 144.on going hrough some actual considerations of property acquisition, it was determined that there were some areas of the;policy thattneeded to be enhanced. Debra Grisham,the Park BoardAttorney, contributed toithe revisions byfstrengthening the policy as it relates to state law and authorizing the Director`and/or Chief Operat ng Officer to address preliminary investigations (due diligence reviews) of property. Ms.Kristunas asked if the previously approved resolutions follow this policy upon which COO Klitz ngresponded yes •, Ws figH i Fcdm��- fix, t tai Mr. Kirshlm�ade a motionxto,waive th�e.readin of R solution'P-2015-001 and enter it into business, seconded by Ms Kristunas, and unanimously passed 7—0. Mr. Kirsh made a motion to adopt Resolution P-2015-001 as presented,seconded by Ms Kristunas, and:,passed 6—0(Mr. Garretson was briefly absent and did not vote " `� r ).Consideration of Matters regarding Central Park Dog Park—Mark Westermeier Director Westermeier sa"id:_there was;nothing to report at this time. Ms. Freed spoke of the recent news coverage about dogs and-DNA. Discussion followed. uR rt Attorney's Report Tort Claims Ms. Grisham stated that no new tort claims have been filed since the last report in January. General Ms. Grisham said that the CRC(Carmel Redevelopment Commission) rescheduled its January public hearings to February due to lack of a quorum. Trustee Doug Callahan has reappointed Dr.James Dillon as his Deputy Trustee. • Page 4 Carmel/Clay Board of Parks and Recreation Tuesday, February 10,2015 Monon Community Center 0 Director's Report Director Westermeier stated his report was included in the packet. As a follow up to the report on the comprehensive master plan,the City of Carmel has determined that when a Homeowners Association builds a pocket park,the park has to be open to all members of the public. Director Westermeier stated that there are major parking problems at the Monon Community Center as individuals are parking in unauthorized areas resulting in blocked vehicles. The Department will paint yellow stripes and install proper signage so vehicles can be towed if necessary, In fact, we may look at the possibility of valet parking. Mr. Kirsh agreed. Discussion followed. DB Engineering,The Schneider Corporation, and Gregg Calpino of EH;�met to discuss the playground (West Commons). The real problem is the amount of dirt that needs, Abe moved. Discussion centered on how we can accomplish the original vision by moving the dirt, butkeeping it onsiteMost interesting was that after that conversation, Mr. Calpino sent Director Westermeierga doodle reflectingOe original concepts of Central Park. This doodle,which will be archived, shows a small sledding hill. A r Board President Engledow asked about the road at West Park. Directory,sWestermeier said that temporary repairs have been made, but we may need to close the park for further work. Discussion Items ,_ � .. Mr. Kirsh and his son are enjoying their walks in theapaar ncludinfeeding the ducks. 0 Mr. Kirsh said there is expressed in community gardens using open green space or possibly a greenhouse. He feels that there is alneed for futurex:foodhproduction,through sustainable urban agriculture. The Department has beautiful wild ands manicured spac:e,Ybut we may-want to consider adding more value to our community. '� Mr. Garretsoareit his parks'tourrwith Director Westermeier and COO Klitzing. He knew very little about the,Deep ment a d was impressed with the ualiity�of maintenance of the restrooms, shelters, etc. He felt good about what he saw and credited the staff•and leadership of the parks. litk Mr. Garretsonvoiced his concerntabout see ingtalternative funding, especially for capital projects. There needs to be so direction from the Board ancPwhat it (the Board) thinks would be a viable target for outside funding in addition to establishing a relationship with the (Parks) Foundation. Everyone needs to be Von I on the same page, and the:Foundation aneeds to know the Board's highest priority. Mr. Garretson spoke of his in 4,'W ment with two local foundations—the Education Foundation in 1966 and vo the Library(Foundation) in the 80s and reinvented in the 90s. There was leadership from the community and no one knew what they were doing. Mr. Garretson provided a brief history of these endeavors,their current situations, and what the Board should consider. Mr. Rude spoke of the possibility of making people happy by changing Cherry Tree Park to Cherry Tree Park and Gardens. 0 Ms. Kristunas brought up the bylaws, which was a hot topic last November, and asked where the Board was on this, especially since it (the Board) is meeting once a month now. Board President Engledow said he had no answer. Page 5 Carmel/Clay Board of Parks and Recreation Tuesday, February 10, 2015 Monon Community Center Board President Engledow thanked Mr. Garretson for his perspective and comments, especially as they related to alternative funding. There are only nine years left on the bond. Director Westermeier added that this is the biggest issue as the Department needs to purchase land,yet there may be no money to develop it. Future funding is a critical area for the Board. Mr. Garretson said the parks are no different from any other public entity and spoke of the revenues that could be generated by naming rights. He continued with many examples. Information Items �-. Plan Commission—Joshua Kirsh +�x _.. A�� r Mr. Kirsh said he had nothing to report as the last meeting was'caAncelled. t £k is School Board—Kathie Freed . ` + Ms. Freed said the School Board met last night. The redistricting report was`a'mended and challenged, and it is open for discussion next Tuesday(February 17, 2t k5) `This affects about 10o students and involves realigning the middle schools and College Wood Elementary for a more balanced dpopulation. Ms. Freed was extremely proud to report the results of th‘4.r.-.4,...ISA(frog mme for Internatiornal Student Assessment)exam. PISA is part of OECD thatelects various sct oo s round the world for testing. Last spring, 73 freshmen took this exam and were,very�ocomparable totShang,hai students. This is the first time that Carmel has been compared internationally and°did very well. '-‘.;: s`ctitii*--,-, '''''-'0% Ill Parks Foundation WendyFr_anklm ,,,O PALL-,-,z ,,. Ms. Franklin said the Foundation will be meeting soon, but she wiilrnot be able to attend. In a meeting about a week ago,Tania:Moskalenko,' xecutive Direc.tor bf the Pallidum, spoke about a program regarding an "on loan" sculpture program. Markfiarnau had set' p the meeting to explore avenues for sculptures in Central Park. Mr. Garretson spoke of aysituation that happened at Ball State and offered words of wisdom to be careful �,, '`�a �t _... a its 4 Board Comments , h.=` There we e no further comments \, i,i, `h ; -;y2:,,ti 4r 3 ti p 'ems'£x. Adjournment > ,t t � There being no further�business, Mr Kirsh made a motion to adjourn, with no objections. The meeting was adjourned at 7:55 p m ,_, ' . Approved, yam Signature Date Signature Date 0 Page 6