HomeMy WebLinkAbout241990 2 /10/2015 K',4
*q CITY OF CARMEL, INDIANA VENDOR: 115100
;; ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $****10,346.00*
922 E GREYHOUND PASS CHECK NUMBER: 241990
�. i� CARMEL, INDIANA 46032 CARMEL IN 46032
9,,,_TON,/� CHECK DATE: 02/10/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1081 4340000 1.15 252.00 LEGAL FEES
1091 4340000 1.15 588.00 LEGAL FEES
1125 4340000 1.15 9,506.00 LEGAL FEES
Professional Services Invoice FEB - 2 2015
BY:
FOR SERVICES RENDERED Date: 2/2/2015
FROM 1/1/15 THROUGH 1/31/15
Provider: Debra M. Grisham, Attorney at Law (al C3a = l ,q g6.00)
Address: 922 E Greyhound Pass
Carmel, IN 46032
Telephone: 317-690-1958 De ctript on
Lee Services .fah f5
p IIaS-t-01 �}3�0000= q,guo'.
Email: dgrishamlaw@gmaii.com I09i-99-4340pop = 259,coo
Project Name: General Park Legal and Business Services I°� �f 3�0 000
OF CAUMEL- 10,34-(0,Cb
Invoice No: 1.15
Approval :�� Date 2. 2.
Hourly Rate: $140.00
Service Date Description of Service Hours Worked Amount Due
1/5/2015 Worked on draft of Professional Serivices 3.7 $518.00
Agreement ("PSA") with DB Engineering
regarding the Central Park West Commons -
Phase I Project ("CPWCP") and multiple
communications with M Snyder regarding the
same. Discussed communication regarding
CPWCP Playground Equipment delivery with A
Kostrzewa and reviewed the contract terms and
updated the file regarding the same. Noted the
topic for recommended action upon M
Westermeier's return.
Worked on draft of Services Agreement ("SA") 1 $140.00 fait
with Integrity Automation regarding work at the
Monon Community Center("MCC").
1/6/2015 Received communications from insurance agent 3.3 $462.00 t
regarding Tort Claim JBCPE2S0314 filed with the
City of Carmel ("Carmel"), reviewed the same and
after multiple communications, confirmed that tort
claim belonged to CCPR rather than Carmel.
Multiple communications with insurance agent,
Travelers Adjuster and CCPR staff regarding the
same. Opened and organized a file.
Worked on the DB Engineering PSA for CPWCP 1 $140.00 I7-1
and communications with M Snyder and others
regarding the same.
1
Service Date Description of Service Hours Worked Amount Due
1
Worked on Integrity Automation SA for work at 0.7 $98.00 1 a l
the MCC.
1/7/2015 Completed draft of Integrity Automation SA and 0.8 $112.00 lol
draft of cover sheet in preparation for the 1-13-15 I a91
Annual and Regular Park Board Meeting and
communications with T Franklin, M Klitzing and S
Young regarding the same.
Worked on tort claim JBCP1 E2S0314 including 2.7 $378.00 101
multiple communications with CCPR staff and
Travelers Adjuster. Updated the file.
Reviewed Change Order("CO")#4 for the Central 0.6 $84.00
Park Dog Park Project ("CPDPP"), reviewed the
CPDPP contract file and multiple communications
with CCPR staff and The Schneider Corporation
("TSC") regarding the same. Drafted and
distributed coversheet for CO#4 for the 1-13-15
Park Board meeting packet.
Worked on and completed cover sheet for 1.5 $210.00 17-15--4$6r
CPWCP PSA with DB Engineering and CPWCP
PSA Amendment with TSC and communications
with both company representatives and S Young
regarding the same. Communications with M
Snyder regarding the PSA and made revisions
resulting therefrom.
Worked on general park matters including receipt, 0.4 $56.00 l a t
filing and notification to appropriate personnel
regarding, the Township Trustee's notice of
appointment of the Deputy Trustee.
1/8/2015 Worked on, and multiple communications with, 1.5 $210.00 101
Travelers Adjuster and CCPR staff regarding, tort
claim JBCP1 E2S0314. Updated the file.
Communications with M Snyder regarding 1.8 $252.00
CPWCP DB Engineering.PSA. Revised PSA and
redistributed to appropriate personnel.
Met with S Young regarding 1-13-15 Agenda 0.2 $28.00 1° 1
Items.
Communications with W Franklin regarding 0.2 $28.00 lot
conflict of interest disclosure matters and
communications to S Young regarding coversheet
for the 1-13-15 Park Board meeting packet.
2
Service Date Description of Service Hours Worked Amount Due-
Received,
ueReceived, reviewed and obtained MK signature 0.6 $84.00 jai
acknowledging the filing with the Park Board of
the Carmel Redevelopment Commission (CRC)
public hearing notices and communications
regarding the same. Provided evidence of
acknowledgment to the CRC law firm. Noted
filings on Attorney Report.
1/9/2015 Worked on tort claim JBCP1 E2S0314 including 1.1 $154.00 l D
multiple communications with CCPR staff and the
Travelers Adjuster regarding the same. Reviewed
applicable Indiana law. Updated the file.
Multiple communications with TSC and.CCPR 0.4 $56.00 l zi s,034
staff regarding, CPDPP Contract documents.
Multiple communications with TSC regarding 1.6 $224.00 lzl s-y�4
CPWCP PSA Amendment and worked on revision
of the same and revision of the coversheet.
Worked on general park matters including 0.2 $28.00 l o l
communications to insurance agent regarding
Certificate of Insurance memo.
1/12/2015 Multiple communications with Travelers Adjuster 1.8 $252.00 I o l
and CCPR staff regarding tort claim
JBCP1 E2S0314. Met with M Westermeier
regarding the same. Updated the file.
Worked on and distributed TSC PSA Amendment 0.9 $126.00 ILS s Y�q
regarding CPWCP and met with M Westermeier
regarding the same.
Communications regarding CRC public notice 0.6 $84.00 ►
filing and further updated Attorney Report for 1-13-
15 Park Board meeting.
Communications with M Westermeier and T 0.3 $42.00 I a 41
Franklin regarding final proposed terms of the
Integrity Automation SA.
Received executed DB Engineering PSA for 0.7 $98.00 i L�r_•���
CPWCP and reviewed the same in preparation for
signature by the Park Board if approved at the 1-
13-15 Park Board meeting. Communications
with M Snyder regarding the same.
1/13/2015 Follow up on Tort Claim File JBCP1 E2ES0314 0.7 $98.00 lot
with Travelers Adjuster. Communicated
disposition of the claim. Updated and closed the
file.
, '. 3
Service Date Description of Service Hours Worked Amount Due
Multiple communications with Travelers Adjuster 0.7 $98.00 10,N1
regarding Tort Claim File PWMCCE1 E2841.
Updated the file.
Communications with M Westermeier and T 0.6 $84.00 I o5 t
Franklin regarding final proposed terms of the
Integrity Automation SA and otherwise finalized
and arranged the same for signature.
Communications with TSC regarding CPDPP 0.2 $28.00 12-(S'-464
CO#4.
Communications with TSC regarding CPWCP 0.2 $28.00 IL„_y/jQ
PSA amendment.
Completed update on Attorney Report for the 1- 3 $420.00 I a
13-15 Park Board Meeting, met with A Kostrzewa
regarding numerous documents for signature ,
after Park Board approval and otherwise prepared
for and attended the same.
Worked on West Park Summary sheet update $70.00 lot
and provided the same to M Klitzing. 0.5
1/14/2015 Communications to TSC and DB Engineering 0.7 $98.00 Izi5*-46A
regarding Park Board action on PSA for the
CPWCP and updated the files. Received and
filed fully executed contracts for the same.
Received and filed Integrity Automation SA 0.2 $28.00 1'°51
fallowing Park Board meeting action.
Received, reviewed, researched and met with M 1 $140.00 lot
Westermeier regarding, request from City of
Carmel Consultant for a de minimus impact
determination on Brookshire Golf Course from
proposed improvements at 116th Street and Gray
Road.
Communications to CCPR staff regarding CPDPP 0.2 $28.00 I Lt s y�A
contract documents.
Worked on general park matters, general file 2.2 $308.00 l o
organization and updated project list.
1/15/2015 Met with M Westermeier regarding Sunrise on the 0.9 $126.00 1 v 1
Monon ("SOM")and related potential park
acquisition matters.
Conducted preliminary review of files regarding 0.5 $70.00 1 a 1
communications from IDNR on the monitoring
status of the Central Park Eastside Development
Project ("CPEDP") environmental permit.
Discussed the same with M Westermeier.
Updated the file.
4
i
Service Date Description of Service Hours Worked Amount Due
Met with M Westermeier regarding various park 0.5 $70.00 to I
matters including consultant team composition
and requirements for 2015 planning and
development projects. Communications with B
Bosma regarding the same.
Communications with Travelers Adjuster 0.3_ $42.00 05
regarding Tort Claim PWMCCE1 E2841 and
updated the file.
Worked on general park matters including the 1.9 $266.00 101
review and discussion with M Westermeier
regarding, a City of Carmel inquiry about
proposed Carmel. Dad's Club improvements to
- Gray Road park and otherwise worked on file
organization.
1/16/2015 Reviewed-online county records and general 1 $140.00 l o t
current acquisition requirements in preparation for
SOM meeting. Met briefly with M Westermeier
regarding the same.
Met with M Westermeier regarding various park 1 $140.00 d
matters including real estate acquisitions as well
as the CPEDP environmental permit status and
next steps and otherwise worked on general park
matters and file organization.
1/19/2015 Prepared for and attended SOM meeting. Met 3.7 $518.00 I o
with M Westermeier and M Klitzing following the
same. Updated the file and created a task list.
Received, reviewed, and created a file for tort 1.1 $154.00 1011
claim CBESEE2U7431. Communications with
Travelers Adjuster regarding the same
communications to A Kostrzewa and other CCPR
staff regarding the tort claim investigation.
1/2012015- Met with M Westermeier regarding, and otherwise 2.2 $308.00 a
started work on a resolution and a closing
agreement template regarding the SOM
acquisition.
Communications to M Westermeier regarding 0.4 $56.00 ILt r_y/3&
CPWCP Playground Equipment Purchase
Agreement terms providing for delivery.
Worked on general park matters. 0.2 $28.00 t
Worked on tort claim CBESEE2U7431 and 0.7 $98.00
updated the file.
� , 5
i
Service Date Description of Service Hours Worked Amount Due
1/21/2015 Worked on SOM-related matters, including review 3.8 $532.00 1 a l
of PUD Ordinance and other documents and met
with M Westermeier and M Klitzing regarding the
same.
Received and reviewed draft of fund creation 0.4 $56.00 to
ordinance regarding CCPR Facilities revenue and
communications with M Klitzing regarding the
same.
Worked on general park matters including 1.3 $182.00 Id
contract provision inquiry from City of Indianapolis
assistant corporation counsel, the provision of
current impact fee data and general file
organization.
1/22/2015 Worked on SOM-related matters in preparation 2.7 $378.00 10�
for presentation to the Park Board at its 2-10-15
regular Park Board meeting, including multiple
communications with M Westermeier and SOM
representatives. Updated the file.
Worked on general park matters including 0.8 $112.00 i o I
responses to inquiry from City of Carmel
regarding Gray Road Park and City of
Indianapolis.
1/23/2015 Worked on SOM-related matters and met with M 4.6 $644.00 Id 1
Westermeier regarding the same.
1/26/2015 Worked on SOM-related matters and prepared for 5 $700.00 1 0 k
and participated in call with A Greenwood
regarding the same. Met with M Westermeier
regarding the same. Continued work on
documents relevant to presentation at the 2-10-15
regular Park Board meeting. Updated the file.
1/27/2015 Worked on SOM-related matters with M 6.2 $868.00 j o
Westermeier and finalized Closing Agreement for
a 1-28-15 Real Estate Closing and for
recommendation to the Park Board at its regular
Park Board meeting on 2-10-15.
1/28/2015 Worked on SOM-related matters. 4.7 $658.00 'at
1/29/2015 Worked on SOM related matters and met with M 1.8 $252.00
Westermeier regarding the same.
Worked on information gathering for a potential 3 $420.00 I o k
real estate acquisition including two trips to
Hamilton County Recorders, Auditor's and
Assessor's Office and met briefly with M
Westermeier regarding the same.
1/30/2015 Worked on SOM-related matters. 1.3 $182.00 to i
6
Service Date Description of Service Hours Worked Amount Due
Worked on general park matters including review 1.2 $168.00 l o i
of proposed cell tower legislation, review of
acquisition policy templates and general file
organization.
Nature of Services FEE
Totals 87.8 $1?2.00
Signature: E)elWcv M. GrGSha* v C ITy D F 10,-34u. OO
CAIZ,TA E L
7
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra Terms
922 East Greyhound Pass Date Due
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO# Amount
2/2/15 1.15 Legal services Jan'15 $ 9,506.00_
2/2/15 1.15 . Legal services Jan'1.5 _ $ 252.00
2/2/15 1.15 Legal services Jan'1.5 $ 588.00
Total $ 10,346.00
I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with I C 5-11-10-1.6
, 20
Clerk-Treasurer
Voucher No. Warrant No.
115100 Grisham, Debra Allowed 20
922 East Greyhound Pass
Carmel, IN 46032
In Sum of$.
$ 10,346.00
ON ACCOUNT OF APPROPRIATION FOR
101 General Fund/108 ESE/109 MCC
PO#or Board Members
Dept#.
INVOICE NO. CCT#/TITL AMOUNT
1125 1.15 4340000 $- . 9,506.00 1 hereby certify that the attached invoice(s), or
1081=99 1.15 4340000 $ 252.00 bill(s) is(are)true and correct and that the
1091 1.15 4340000 $ 588.00 materials or services itemized thereon for
which charge is made were ordered and
I .
received except
r
February 5, 2015
Signature
$ 10,346.00 Accounts Payable.Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
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