HomeMy WebLinkAboutBPW-02-04-15 Paperless packetBoard of Public Works and Safety Meeting
AGENDA
Wednesday, February 4, 2015 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the January 21, 2015, Regular Meeting
2. PERFORMANCE RELEASES
a. Resolution BPW-02-04-15-01; Legacy-Overlook at Legacy 1; Sump Laterals;
Meadows at Legacy 1; IN Swales; Timothy Walters, Platinum Properties
b. Resolution BPW-02-04-15-02; Legacy Town and Flats Phase 2; Curb & Gutter
Heavy Duty Crosswalk; Timothy Walters, Platinum Properties
c. Resolution BPW-02-04-15-02; Ridge at Legacy Section 3; Curbs and Gutters;
Ridge at Legacy Sections 1&2; Common Area Sidewalks; Timothy Walters,
Platinum Properties
3. CONTRACTS
a. Tabled: Request For Approval of FOP #185 Agreement; Chief Tim Green, Carmel
Police Department
b. Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt
Hoffman, Carmel Fire Department
c. Request for Purchase of Goods and Services; TKSoftware; Business Associate
Agreement; Chief Matt Hoffman, Carmel Fire Department
d. Request for Purchase of Goods and Services; TKSoftware ; ($1,800.00); Software;
Chief Matt Hoffman, Carmel Fire Department
e. Request for Purchase of Goods and Services; Weihe Engineers; Additional
Services #2; ($4,500.00); AAA Way Improvements; Mike Hollibaugh, Director of the
Department of Community Services
f. Request for Purchase of Goods and Services; Cathy Bauder; ($35,000.00); Art
Advisor; Nancy Heck, Director of the Department of Community Relations
g. Request for Purchase of Goods and Services; Rob DeRocker & Associates;
($125,000.00); Public Relations; Nancy Heck, Director of the Department of
Community Relations
h. Request for Purchase of Goods and Services; Braden Business Systems;
($1,380.00); Copier Expense; Nancy Heck, Director of the Department of Community
Relations
4. USE OF CITY OWNED PROPERTY
a. Request to Use Gazebo and Common Area; Holiday on the Square; November 21,
2015; 10:00 a.m. to 9:00 p.m.; Nancy Heck
b. Request to Use Gazebo; Wedding; June 20, 2015; 11:00 a.m. to 6:00 p.m.; Lisa
Hobart
c. Request to Use Gazebo; Wedding; July 11, 2015; 5:00 p.m. to 7:30 p.m.; Marie
Millkan
d. Request to Close City Streets; Race/Run; Saturday, March 21, 2015; 8:00 a.m. to
1:00 p.m.; Jayson Parker, Tatum’s Bags of Fun
e. Request to Use Caucus Room (Full); Holiday on Square preparations; November
17, 2015; 10:00 a.m. to 3:00 p.m.; Nancy Heck
f. Request to Use Veteran’s Memorial Plaza; Memorial Day Ceremony; May 22,
2015; 7:00 a.m. to Noon; Nancy Heck
g. Request to Close City Streets; Race/Run; March 14, 2015; 9:00 a.m. to Noon;
James Nichols, 131 Event Productions
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Uniform Conflict of Interest Disclosure Statement; Richard Viehe
c. Resolution No. BPW-02-04-15-04; Transfer of Property between the City of
Carmel and Carmel Clay Schools; two (2); 2009 Chevrolet Impala Automobiles;
Chief Tim Green, Carmel Police Department
d. Request for Secondary Plat; The Preserve at Bear Creek Section 1; Alan
Rosenwinkel, Williams Creek Consulting
e. Request for Lane Closure/Open Pavement Cut; 14329 Gray Road; Brad Rynearson,
TPI Utility Construction
f. Request for Lane Restrictions/Sidewalk Closure; Fiber Optic Cable Splicing; Ben
Hosinski, JDH Contracting
g. Request for Open Pavement Cut/Lane Restriction; 1821 E. 106th; Resa Glover,
Vectren Energy
h. Request for Variance; 12043 Hampton Court; Richard/Sandra McClure
i. Request for Variance; 2600 Rix Court; Christopher/Sharon Vargo
j. Request for Consent to Encroach; 12043 Hampton Court; Richard/Sandra McClure
6. COMPLIANCE HEARING
a. 231 126th Street E., Carmel Indiana 46032; Brett Liggett, Department of Community
Services
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, JANUARY 21, 2015 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the January 21, 2015 Regular meeting were approved 2-0.
PUBLIC HEARING
Regarding the Transfer of Property; 106th/Illinois; Board Member Burke opened the hearing at 10:01
a.m.; Jeremy Kashman, City Engineer addressed the Board. Public Hearing closed at 10:02 a.m.
PERFORMANCE RELEASES
Resolution BPW-01-21-15-01; Legacy Meadows III; Lakeside Park 5 and Stafford Place Sections
1&2; Interior sidewalks, Sidewalks; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Resolution BPW-01-21-15-02; Legacy Ridge Playschool; Water Main; Legacy playschool;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Tabled: Request For Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police Department
Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire
Department
Request for Purchase of Goods and Services; Globe Asphalt Paving; Change Order #1 (FINAL);
(decrease $10,654.60); Old Town Alley; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Weihe Engineers; ($3,200.00); AAA Way Road
Improvements Engineering; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Wilkinson Brothers; ($57,725.00); Art and Design
District Website Design and Maintenance; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #15;
($30,000.00); Emerson Drive Neighborhood Storm Sewer Project; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; A&F Engineering; Additional Service #2; ($18,444.00);
Maintenance of Traffic Signal Records and On-Call Services-2014; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; A&F Engineering; Additional Service #3; ($25,000.00);
Maintenance of Traffic Signal Records and On-Call Services-2015; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
USE OF CITY OWNED PROPERTY
Request to Use Gazebo and Common Area; Wedding; August 9, 2015; 3:00 p.m. to 8:00 p.m.;
Rehearsal; August 8, 2015; 10:00 a.m. to 11:30 a.m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA
Traditions on the Monon
Uniform Conflict of Interest Disclosure Statement; Jean Belcher
Request for Lane Restriction; 106th Multiuse Path; Clay Township Regional Waste District; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Dedication of Public Right-of-Way; Equality Blvd.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Hazel Dell Christian
Church; Hazel Dell Christian Church; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Variance; 13463 Abercorn Street; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; 14471 New Garden Lane; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; 14035 Knightstown Drive East; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Variance; 13063 Double Eagle Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; Range Pet Lodge; 1045 N. Range Line Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 13463 Abercorn Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 14471 New Garden Lane; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 14035 Knightstown Drive East; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 13063 Double Eagle Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; Range Pet Lodge; 1045 N. Range Line Road; Dr. Anthony Buzzetti
Request for Water Line Easement; 106th/Springmill; Garret/Heather Mudd
Request for Water Line Easement; 106th/Michigan Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
BPW-01-21-15-03; Third Party Transfer of Real Property; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:08 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer