HomeMy WebLinkAboutBPW-02-18-15 Paperless packet
Board of Public Works and Safety Meeting
AGENDA
Wednesday, February 18, 2015 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the January 21, 2015, Regular Meeting
b. Minutes from the February 4, 2015, Regular Meeting
2. BID/QUOTES – OPENINGS/AWARDS
a. Quote Openings for the Keystone Parkway Bridge Beam Repairs (126th/116th/106th
Street); Jeremy Kashman, City Engineer
b. Quote Opening for the Carmel Drive and Keystone Parkway Decorative Concrete
and Street Repairs; Jeremy Kashman, City Engineer
3. PERFORMANCE RELEASES
a. Resolution BPW-02-18-15-01; Ridge at Legacy, Section 3; Storm Sewer & SSD;
Timothy Walter, Platinum Properties
b. Resolution BPW-02-18-15-02; Hadley Grove; Curbs; Matt Howard, M/I Homes
c. Resolution BPW-02-18-15-03; Sanctuary at 116th; Section 6; Water Mains; John
Duffy, Director of the Department of Utilities
4. CONTRACTS
a. Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt
Hoffman, Carmel Fire Department
b. Request for Purchase of Goods and Services; Zagster; ($30,000.00); Bicycle
Sharing; Mike Hollibaugh, Director of the Department of Community Services
c. Request for Purchase of Goods and Services; Hood’s Garden, Inc.; ($23,242.50);
Annuals and New hanging baskets; Dave Huffman, Street Commissioner
d. Request for Purchase of Goods and Services; E&B Paving; Change Order #7;
(increase $6,650.00); Illinois Street Extension; Jeremy Kashman, City Engineer
e. Request for Purchase of Goods and Services; Main Street Path; INDOT Change
Order ($0.00); Jeremy Kashman, City Engineer
f. Request for Purchase of Goods and Services; Government Payment Service; Chief
Tim Green, Carmel Police Department
g. Request for Purchase of Goods and Services; Engagement Letter; Williams
Barrett & Wilkowski; Doug Haney, City Attorney
5. USE OF CITY OWNED PROPERTY
a. Request to Use of Japanese Garden/Council Chambers; Ceremony; March 26,
2015; 4:00 p.m. to 5:30 p.m.; Carmel Green Teen
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Uniform Conflict of Interest Disclosure Statement; Gregory Webb and Nancy Heck
c. Resolution No. BPW-02-18-15-04; A Resolution Approving the Transfer of
Property between the City of Carmel and the Indianapolis Parks Department; 700
Hanging Grow Baskets with liners; Dave Huffman, Street Commissioner
d. Resolution No. BPW-02-18-15-05; A Resolution Acquiring Walnut Creek Drive
Via its Power of Eminent Doman; Mike Hollibaugh, Director of the Department of
Community Services
e. Request for Dedication of Public Right of Way; Conner Prairie Foundation; Ellen
M Rosenthal, President of Conner Prairie Foundation
f. Request for Replat of Block H; Units 17 & 18; Cottages at Carmel; Troy Terew,
True North Surveying
g. Request for Temporary Construction Entrance; Bonbar at Monon Lake
Subdivision; Kevin Sumner, Weihe Engineers
h. Request for Consent to Encroach; Woodfield Subdivision; Landscaping in Right of
Way; Cesare Turrin, Woodfield Homeowners Association
i. Request for Consent to Encroach; 4513 Repass Drive; Driveway in Easement;
Jesse McKinney, Weekley Homes of Indiana
j. Request for Variance; Landscaping in Right of Way; Cesare Turrin, Woodfield
Homeowners Association
k. Request for Variance; 4513 Repass Drive; Driveway in Easement; Jesse McKinney,
Weekley Homes of Indiana
l. Request for Stormwater Technical Standards Variances; Brad Schrage, American
Structurepoint
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, JANUARY 21, 2015 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the January 21, 2015 Regular meeting were approved 2-0.
PUBLIC HEARING
Regarding the Transfer of Property; 106th/Illinois; Board Member Burke opened the hearing at 10:01
a.m.; Jeremy Kashman, City Engineer addressed the Board. Public Hearing closed at 10:02 a.m.
PERFORMANCE RELEASES
Resolution BPW-01-21-15-01; Legacy Meadows III; Lakeside Park 5 and Stafford Place Sections
1&2; Interior sidewalks, Sidewalks; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Resolution BPW-01-21-15-02; Legacy Ridge Playschool; Water Main; Legacy playschool;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Tabled: Request For Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police Department
Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire
Department
Request for Purchase of Goods and Services; Globe Asphalt Paving; Change Order #1 (FINAL);
(decrease $10,654.60); Old Town Alley; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Weihe Engineers; ($3,200.00); AAA Way Road
Improvements Engineering; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Wilkinson Brothers; ($57,725.00); Art and Design
District Website Design and Maintenance; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #15;
($30,000.00); Emerson Drive Neighborhood Storm Sewer Project; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; A&F Engineering; Additional Service #2; ($18,444.00);
Maintenance of Traffic Signal Records and On-Call Services-2014; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; A&F Engineering; Additional Service #3; ($25,000.00);
Maintenance of Traffic Signal Records and On-Call Services-2015; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
USE OF CITY OWNED PROPERTY
Request to Use Gazebo and Common Area; Wedding; August 9, 2015; 3:00 p.m. to 8:00 p.m.;
Rehearsal; August 8, 2015; 10:00 a.m. to 11:30 a.m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA
Traditions on the Monon
Uniform Conflict of Interest Disclosure Statement; Jean Belcher
Request for Lane Restriction; 106th Multiuse Path; Clay Township Regional Waste District; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Dedication of Public Right-of-Way; Equality Blvd.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Hazel Dell Christian
Church; Hazel Dell Christian Church; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Variance; 13463 Abercorn Street; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; 14471 New Garden Lane; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; 14035 Knightstown Drive East; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Variance; 13063 Double Eagle Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; Range Pet Lodge; 1045 N. Range Line Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 13463 Abercorn Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 14471 New Garden Lane; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 14035 Knightstown Drive East; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 13063 Double Eagle Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; Range Pet Lodge; 1045 N. Range Line Road; Dr. Anthony Buzzetti
Request for Water Line Easement; 106th/Springmill; Garret/Heather Mudd
Request for Water Line Easement; 106th/Michigan Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
BPW-01-21-15-03; Third Party Transfer of Real Property; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:08 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, FEBRUARY 4, 2015 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the January 21, 2015 Regular meeting were Tabled.
PERFORMANCE RELEASES
Resolution BPW-02-04-15-01; Legacy-Overlook at Legacy 1; Sump Laterals; Meadows at Legacy 1;
IN Swales; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2-0.
Resolution BPW-02-04-15-02; Legacy Town and Flats Phase 2; Curb & Gutter Heavy Duty
Crosswalk; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2-0.
Resolution BPW-02-04-15-02; Ridge at Legacy Section 3; Curbs and Gutters; Ridge at Legacy
Sections 1&2; Common Area Sidewalks; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2-0.
CONTRACTS
Request For Approval of FOP #185 Agreement; Mayor Brainard moved to approve. Board Member
Watson seconded. Request approved 2-0.
Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire
Department
Request for Purchase of Goods and Services; TKSoftware; Business Associate Agreement; Chief Matt
Hoffman, Carmel Fire Department
Request for Purchase of Goods and Services; TKSoftware ; ($1,800.00); Software; Mayor Brainard
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Weihe Engineers; Additional Services #2; ($4,500.00);
AAA Way Improvements; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Cathy Bauder; ($35,000.00); Art Advisor; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rob DeRocker & Associates; ($125,000.00); Public
Relations; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Purchase of Goods and Services; Braden Business Systems; ($1,380.00); Copier Expense;
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
USE OF CITY OWNED PROPERTY
Request to Use Gazebo and Common Area; Holiday on the Square; November 21, 2015; 10:00 a.m. to
9:00 p.m.; Nancy Heck; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use Gazebo; Wedding; June 20, 2015; 11:00 a.m. to 6:00 p.m.; Lisa Hobart; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Wedding; July 11, 2015; 5:00 p.m. to 7:30 p.m.; Marie Millkan; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Close City Streets; Race/Run; Saturday, March 21, 2015; 8:00 a.m. to 1:00 p.m.; Jayson
Parker, Tatum’s Bags of Fun; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use Caucus Room (Full); Holiday on Square preparations; November 17, 2015; 10:00 a.m.
to 3:00 p.m.; Nancy Heck; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use Veteran’s Memorial Plaza; Memorial Day Ceremony; May 22, 2015; 7:00 a.m. to
Noon; Nancy Heck; Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Close City Streets; Race/Run; March 14, 2015; 9:00 a.m. to Noon; James Nichols, 131
Event Productions; Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA
Traditions on the Monon
Uniform Conflict of Interest Disclosure Statement; Richard Viehe
Resolution No. BPW-02-04-15-04; Transfer of Property between the City of Carmel and Carmel Clay
Schools; two (2); 2009 Chevrolet Impala Automobiles; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Secondary Plat; The Preserve at Bear Creek Section 1; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Closure/Open Pavement Cut; 14329 Gray Road; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Sidewalk Closure; Fiber Optic Cable Splicing; Mayor Brainard moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Open Pavement Cut/Lane Restriction; 1821 E. 106th; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Variance; 12043 Hampton Court; Mayor Brainard moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Variance; 2600 Rix Court; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Consent to Encroach; 12043 Hampton Court; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2-0.
COMPLIANCE HEARING
231 126th Street E., Carmel Indiana 46032; Brett Liggett, Department of Community Services
Hearing called to order at 10:04 a.m.; Assistant City Attorney – Ashley Ulbricht; Brett Liggett,
Department of Community Services spoke. Property owner Gary Larsen Spoke. There was discussion.
Mayor Brainard moved to approve an Order to Repair for the above stated property. Board Member
Watson seconded. Order to Repair approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:50a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer