HomeMy WebLinkAboutBPW-02-04-15Office of the
Clerk- Treasurer
City of C rmel
OA OF PUBLIC WORKS AND SAFETY
WEDNESDAY, FEBRUARY 4, 2015
T 10:00 A.M.
COUNCIL CHAMBERS
CA MEL CITY ALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
FEBRUARY 4, 2015 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
Office of the
Clerk- Treasurer
City of Carmel
card of Public Works and Safety Meeting
AGENDA
Wednesday, February 4, 2015 — 10:00 a.m.
Council Chambers City { f all One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the January 21, 2015, Regular Meeting
2. PERFORMANCE RELEASES
a. Resolution BPW- 02- 04- 15 -01; Legacy - Overlook at Legacy 1; Sump Laterals;
Meadows at Legacy 1; IN Swales; Timothy Walters, Platinum Properties
b. Resolution BPW- 02- 04- 15 -02; Legacy Town and Flats Phase 2; Curb & Gutter
Heavy Duty Crosswalk; Timothy Walters, Platinum Properties
c. Resolution BPW- 02- 04- 15 -02; Ridge at Legacy Section 3; Curbs and Gutters;
Ridge at Legacy Sections 1 &2; Common Area Sidewalks; Timothy Walters,
Platinum Properties
3. CONTRACTS
a. Tabled: Request For Approval of FOP #185 Agreement; Chief Tim Green, Carmel
Police Department
b. Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt
Roffman, Carmel Fire Department
c. Request for Purchase of Goods and Services; TKSoftware; Business Associate
Agreement; Chief Matt Hoffman, Carmel Fire Department
d. Request for Purchase of Goods and Services; TKSoftware ; ($1,800.00); Software;
Chief Matt I-- Rffman, Carmel Fire Department
e. Request for Purchase of Goods and Services; Weihe Engineers; Additional
Services #2; ($4,500.00); AAA Way Improvements; Mike Hollibaugh, Director of the
Department of Community Services
f. Request for Purchase of Goods and Services; Cathy Bauder; ($35,000.00); Art
.Advisor; Nancy Heck, Director of the Department of Community Relations
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
g. Request for Purchase of Goods and Services; Rob DeRocker & Associates;
($125,000.00); Public Relations; Nancy Heck, Director of the Department of
Community Relations
h. Request for Purchase of Goods and Services; Braden Business Systems;
($1,380.00); Copier Expense; Nancy Heck, Director of the Department of Community
Relations
4. USE OF CITY OWNED PROPERTY
a. Request to Use Gazebo and Common Area; Holiday on the Square; November 21,
2015; 10:00 a.m. to 9:00 p.m.; Nancy Heck
b. Request to Use Gazebo; Wedding; June 20, 2015; 11:00 a.m. to 6:00 p.m.; Lisa
Hobart
c. Request to Use Gazebo; Wedding; July 11, 2015; 5:00 p.m. to 7:30 p.m.; Marie
Millkan
d. Request to Close City Streets; Race /Run; Saturday, March 21, 2015; 8:00 a.m. to
1:00 p.m.; Jayson Parker, Tatum's Bags of Fun
e. Request to Use Caucus Room (Full); Holiday on Square preparations; November
17, 2015; 10:00 a.m. to 3:00 p.m.; Nancy Heck
E Request to Use Veteran's Memorial Plaza; Memorial Day Ceremony; May 22,
2015; 7:00 a.m. to Noon; Nancy Heck
g. Request to Close City Streets; Race /Run; March 14, 2015; 9:00 a.m. to Noon;
James Nichols, 131 Event Productions
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Uniform Conflict of Interest Disclosure Statement; Richard Viehe
c. Resolution No. BPW- 02- 04- 15 -04; Transfer of Property between the City of
Carmel and Carmel Clay Schools; two (2); 2009 Chevrolet Impala Automobiles;
Chief Tim Green, Carmel Police Department
d. Request for Secondary Plat; The Preserve at Bear Creek Section 1; Alan
Rosenwinkel, Williams Creek Consulting
e. Request for Lane Closure /Open Pavement Cut; 14329 Gray Road; Brad Rynearson,
TPI Utility Construction
f. Request for Lane Restrictions /Sidewalk Closure; Fiber Optic Cable Splicing; Ben
Hosinski, JDH Contracting
g. Request for Open Pavement Cut /Lane Restriction; 1821 E. 106th; Resa Glover,
Vectren Energy
h. Request for Variance; 12043 Hampton Court; Richard /Sandra McClure
i. Request for Variance; 2600 Rix Court; Christopher /Sharon Vargo
j. Request for Consent to Encroach; 12043 Hampton Court; Richard/Sandra McClure
6. COMPLIANCE HEARING
a. 231 126th Street E., Carmel Indiana 46032; Brett Liggett, Department of Community
Services
7. ADJOURNMENT
1
1
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTE S
WEDNESDAY, FEBRUARY 4, 2015 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the January 21, 2015 Regular meeting were Tabled.
PERFORMANCE RELEASES
Resolution BPW- 02- 04- 15 -01; Legacy - Overlook at Legacy 1; Sump Laterals; Meadows at Legacy 1;
IN Swales; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2 -0.
Resolution BPW- 02- 04- 15 -02; Legacy Town and Flats Phase 2; Curb & Gutter Heavy Duty
Crosswalk; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2 -0.
Resolution BPW- 02- 04- 15 -02; Ridge at Legacy Section 3; Curbs and Gutters; Ridge at Legacy
Sections 1 &2; Common Area Sidewalks; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2 -0.
CONTRACTS
Request For Approval of FOP #185 Agreement; Mayor Brainard moved to approve. Board Member
Watson seconded. Request approved 2 -0.
Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire
Department
Request for Purchase of Goods and Services; TKSoftware; Business Associate Agreement; Chief Matt
Hoffman, Carmel Fire Department
1
1
1
Request for Purchase of Goods and Services; TKSoftware ; ($1,800.00); Software; Mayor Brainard
moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Weihe Engineers; Additional Services #2; ($4,500.00);
AAA Way Improvements; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request for Purchase of Goods and Services; Cathy Bauder; ($35,000.00); Art Advisor; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Rob DeRocker & Associates; ($125,000.00); Public
Relations; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2 -0.
Request for Purchase of Goods and Services; Braden Business Systems; ($1,380.00); Copier Expense;
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
USE OF CITY OWNED PROPERTY
Request to Use Gazebo and Common Area; Holiday on the Square; November 21, 2015; 10:00 a.m. to
9:00 p.m.; Nancy Heck; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request to Use Gazebo; Wedding; June 20, 2015; 11:00 a.m. to 6:00 p.m.; Lisa Hobart; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Gazebo; Wedding; July 11, 2015; 5:00 p.m. to 7:30 p.m.; Marie Millkan; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Close City Streets; Race /Run; Saturday, March 21, 2015; 8:00 a.m. to 1:00 p.m.; Jayson
Parker, Tatum's Bags of Fun; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request to Use Caucus Room (Full); Holiday on Square preparations; November 17, 2015; 10:00 a.m.
to 3:00 p.m.; Nancy Heck; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request to Use Veteran's Memorial Plaza; Memorial Day Ceremony; May 22, 2015; 7:00 a.m. to
Noon; Nancy Heck; Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request to Close City Streets; Race /Run; March 14, 2015; 9:00 a.m. to Noon; James Nichols, 131
Event Productions; Mayor Brainard moved 10 approve. Board Member Watson seconded. Request
approved 2 -0.
1
1
1
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA
Traditions on the Monon
Uniform Conflict of Interest Disclosure Statement; Richard Viehe
Resolution No. BPW- 02- 04- 15 -04; Transfer of Property between the City of Carmel and Carmel Clay
Schools; two (2); 2009 Chevrolet Impala Automobiles; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Secondary Plat; The Preserve al Bear Creek Section 1; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Lane Closure /Open Pavement Cut; 14329 Gray Road; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Lane Restrictions /Sidewalk Closure; Fiber Optic Cable Splicing; Mayor Brainard moved
to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Open Pavement Cut /Lane Restriction; 1821 E. 106th; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Variance; 12043 Hampton Court; Mayor Brainard moved to approve. Board Member
Watson seconded. Request approved 2 -0.
Request for Variance; 2600 Rix Court; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2 -0.
Request for Consent to Encroach; 12043 Hampton Court; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2 -0.
COMPLIANCE HEARING
231 126th Street E., Carmel Indiana 46032; Brett Liggett, Department of Community Services
Hearing called to order at 10:04 a.m.; Assistant City Attorney — Ashley Ulbricht,• Brett Liggett,
Department of Community Services spoke. Properly owner Gary Larsen Spoke. There was discussion.
Mayor Brainard moved to approve an Order to Repair for the above stated property. Board Member
Watson seconded. Order to Repair approved 2 -0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10: 50a. m.
Approved
ATTEST:
Tana L. Cordray, iA i C - Clerk - Treasurer
Diana L. Cordray, AMC — Clerk - Treasurer
Clerk - Treasurer
I
yor James Brainard
1
1