HomeMy WebLinkAboutBPW-01-21-15 PaperlessBoard of Public Works and Safety Meeting
AGENDA
Wednesday, January 21, 2015 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the January 7, 2015, Regular Meeting
2. PUBLIC HEARING
a. Regarding the Transfer of Property; 106th/Illinois; Steve Engelking, Director
of the Department of Administration
3. PERFORMANCE RELEASES
a. Resolution BPW-01-21-15-01; Legacy Meadows III; Lakeside Park 5 and
Stafford Place Sections 1&2; Interior sidewalks, Sidewalks; Dawn Barnet,
Drees Homes
b. Resolution BPW-01-21-15-02; Legacy Ridge Playschool; Water Main; Legacy
playschool
4. CONTRACTS
a. Tabled: Request For Approval of FOP #185 Agreement; Chief Tim Green,
Carmel Police Department
b. Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt
Hoffman, Carmel Fire Department
c. Request for Purchase of Goods and Services; Globe Asphalt Paving; Change
Order #1 (FINAL); (decrease $10,654.60); Old Town Alley; Jeremy Kashman,
City Engineer
d. Request for Purchase of Goods and Services; Weihe Engineers; ($3,200.00);
AAA Way Road Improvements Engineering; Jeremy Kashman, City Engineer
e. Request for Purchase of Goods and Services; Wilkinson Brothers;
($57,725.00); Art and Design District Website Design and Maintenance;
Nancy Heck, Director of the Department of Community Relations
f. Request for Purchase of Goods and Services; Crossroad Engineers;
Additional Service #15; ($30,000.00); Emerson Drive Neighborhood Storm
Sewer Project; Jeremy Kashman, City Engineer
g. Request for Purchase of Goods and Services; A&F Engineering; Additional
Service #2; ($18,444.00); Maintenance of Traffic Signal Records and On-Call
Services-2014; Jeremy Kashman, City Engineer
h. Request for Purchase of Goods and Services; A&F Engineering; Additional
Service #3; ($25,000.00); Maintenance of Traffic Signal Records and On-Call
Services-2015; Jeremy Kashman, City Engineer
5. USE OF CITY OWNED PROPERTY
a. Request to Use Gazebo and Common Area; Wedding; August 9, 2015; 3:00
p.m. to 8:00 p.m.; Rehearsal; August 8, 2015; 10:00 a.m. to 11:30 a.m.; Beth
Aasen
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the
Monon; Robert Potokar, HOA Traditions on the Monon
b. Uniform Conflict of Interest Disclosure Statement; Jean Belcher
c. Request for Lane Restriction; 106th Multiuse Path; Clay Township Regional
Waste District; Ryan Hartman, Clay Township Regional Waste District
d. Request for Dedication of Public Right-of-Way; Equality Blvd.; Rajai Zumot,
Falcon Nest II
e. Request for Grant of Perpetual Storm Water Quality Management
Easement; Carmel Meijer Shopps II; Jeremy Kashman, City Engineer
f. Request for Grant of Perpetual Storm Water Quality Management
Easement; Hazel Dell Christian Church; Hazel Dell Christian Church;
Jeremy Kashman, City Engineer
g. Request for Variance; 13463 Abercorn Street; Andrew Hatke/Karoline Jackson
h. Request for Variance; 14471 New Garden Lane; Tonya Miller
i. Request for Variance; 14035 Knightstown Drive East; Joshua Feldman/Allison
McKinney
j. Request for Variance; 13063 Double Eagle Drive; John/Jennifer Robbins
k. Request for Variance; Range Pet Lodge; 1045 N. Range Line Road; Dr.
Anthony Buzzetti
l. Request for Consent to Encroach; 13463 Abercorn Street; Andrew
Hatke/Karoline Jackson
m. Request for Consent to Encroach; 14471 New Garden Lane; Tonya Miller
n. Request for Consent to Encroach; 14035 Knightstown Drive East; Joshua
Feldman/Allison McKinney
o. Request for Consent to Encroach; 13063 Double Eagle Drive; John/Jennifer
Robbins
p. Request for Consent to Encroach; Range Pet Lodge; 1045 N. Range Line
Road; Dr. Anthony Buzzetti
q. Request for Water Line Easement; 106th/Springmill; Garret/Heather Mudd
r. Request for Water Line Easement; 106th/Michigan Road; AEI Accredited
Investor Fund
s. BPW-01-21-15-03; Third Party Transfer of Real Property; Steve Engelking,
Director of the Department of Administration
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, JANUARY 7, 2015 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the December 17, 2014 Regular meeting were approved 3-0.
BID OPENINGS/QUOTES/AWARDS
Bid Award for 2015 Police Vehicles; Don Hinds Ford; ($26,506.00) this was the lowest and most
responsive; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
PERFORMANCE RELEASES
Resolution BPW-01-07-15-01; Legacy Meadows III; Water Main and Sewer; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-01-07-15-02; Legacy Ridge III; Water Main and Sewer; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-01-07-15-03; Carmel Seventh Day Church; ROW Construction Phase 2; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-01-07-15-04; Carmel Seventh Day Church; Parking Lot ROW; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Additional Services; ($900.00); Stoops Freightliner;
Balance of 6th truck; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Penn Care; ($199,677.00); Ambulance; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
TABLED: Request for Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police
Department
TABLED: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire
Department
USE OF CITY OWNED PROPERTY
Request to Use Council Chambers; Meeting; Tuesday, March 24, 2015; 7:00 a.m. – 9:30 a.m.;
Hamilton County Leadership Academy; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request to Use City Streets; Race; Saturday, June 20, 2015; 6:30 a.m. to 10:00 a.m.; Indiana Spine
Group; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA
Traditions on the Monon
Uniform Conflict of Interest Disclosure Statement; Diana L Cordray
Resolution BPW-01-07-15-05; Presentation of Pistol and Badge; Bruce Graham; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-01-07-15-06; Presentation of Pistol and Badge; Curtis Scott; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 14117 Knightstown Way; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Variance; 5111 Chestnut Circle; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Variance; Horizon Bank; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 14117 Knightstown Way; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 13925 Wilmuth Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 5111 Chestnut Circle; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; Horizon Bank; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Lane Restriction, Curb Removal, Open Pavement Cut; 1st Avenue SW/1st Street SW; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variance; The Olivia on Main; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variance; Blackwell Park Phase 2; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat; The Sanctuary at 116th; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
ADD ON
1 item was presented to add to the agenda; Board Member Burke moved to approve addition. Board
Member Watson seconded. Add on’s accepted 3-0.
Secondary Plat Approval; Carmel Science Technology; Jeremy Kashman, City Engineer; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:13 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer
PUBLIC NOTICE TO ALL INTERESTED PARTIES REGARDING
PUBLIC HEARING TO BE CONDUCTED BY THE
CARMEL BOARD OF PUBLIC WORKS AND SAFETY
At the January 21, 2015 meeting of the Board of Public Works and Safety of
the City of Carmel, Indiana (the “Board”), the Board will hold a public hearing
beginning at 10:00 a.m. in the Council Chambers, City Hall, One Civic Square,
Carmel, Indiana, in order to: (i) receive public input on the sale of a portion of
certain real property currently owned by the City of Carmel and consisting of that
real property being a part of Tax Parcel No. 17-13-11-00-00-003.000, which
property is generally located at the southwest corner of 106th Street and Illinois
Street in Carmel, Indiana and is more particularly described below, (ii) allow
interested persons an opportunity to be heard regarding this matter; (iii) allow the
Board to gather the information it deems necessary in order to be able to issue a
recommendation to the Mayor of Carmel regarding the sale of said property; and
(iv) conduct any other lawful business connected or related to the above.
The legal description of said property is:
A part of the Northwest Quarter of Section 11, Township 17 North, Range 3
East, Hamilton County, Indiana, and being that part of the grantor's land lying
within the right of way lines depicted on the Right of Way Parcel Plat, prepared
by United Consulting as Job No. 11-408 last dated July 25, 2013 (a copy of the
Right of Way Parcel Plat is available in the City Engineer’s Office at One Civic
Square, Carmel, Indiana 46032), described as follows: Commencing at the
Northwest corner of said quarter section, designated as point "3" on said parcel
plat; thence along the north line of said section North 89 degrees 09 minutes 45
seconds East 990.00 feet to the northwest corner of the property described in
Instrument Number 2011006453 in the office of the Recorder of Hamilton
County, Indiana; thence along the west line of said property South 00 degrees
02 minutes 50 seconds East 137.63 feet to the point of beginning of this
description, designated as point "332" on said plat; thence South 16 degrees 38
minutes 51 seconds East 127.41 feet to point "603" designated on said plat;
thence Southeasterly 163.28 feet along an arc to the left and having a radius of
770.00 feet and subtended by a long chord having a bearing of South 26
degrees 24 minutes 41 seconds East and a length of 162.98 feet to point "602"
designated on said plat; thence Southeasterly 270.67 feet along an arc to the
right and having a radius of 640.00 feet and subtended by a long chord having a
bearing of South 20 degrees 22 minutes 13 seconds East and a length of 268.66
feet to the south line of said property described in Instrument Number
2011006453, designated as point "601" on said plat; thence along said south
line South 89 degrees 12 minutes 10 seconds West 202.10 feet to the southwest
corner of said property; thence along the west line of said property North 00
degrees 02 minutes 50 seconds West 522.71 feet to the point of beginning and
containing 1.247 acres, more or less.
UNIFORIVI CONFLICT OF INTEREST DISCLOSURE STATEMENT
State Form 54266 (R / 6-12) I Form 236
STATE BOARD OF ACCOUNTS
Indiana Code 35-44.1-1-4
A public servant who knowingly or intentionally has a pecuniary interest in or derives a profit from
a contract or purchase connected with an action by the governmental entity served by the public servant
commits conflict of interest, a Class D Felony. A public servant has a pecuniary interest in a contract or
purchase if the contract or purchase will result or is intended to result in an ascertainable increase in the
income or net worth of the public servant or a dependent of the public servant. "Dependent" means any
of the following: the spouse of a public servant; a child, stepchild, or adoptee (as defined in IC 31-9-2-2)
of a public servant who is unemancipated and less than eighteen (18) years of age; and any individual
more than one-half (1!2) of whose support is provided during a year by the public servant.
I
The foregoing consists only of excerpts from IC 35-'44.1-1-4. Care should be taken to review IC
35-44.1-1-4 in its entirety.
1. Name and Address of Public Servant Submitting Statement: _____________
JEAN A BELCHeR
2. Title or Position With Governmental Entity: ~(Q,) L L rJ\ B (?
3. a Governmental Entity: DEC .Ai2{VL l:;;: L
b. County: _______~~~~~~~-----------------
This statement is submitted
--a.=-~~asa'iislngje~transaalon,i·a[Scfosurestatement, asfomy finanCial-interesfTna~specificcorltrad oY
___ Rurchaseconnected with the governmental entity which I serve, proposed to be made by the
.. -'governmeriiaTentitywifhor from a particular contractororvendor';-or' -------.
b./as an "annual" disclosure statement, as to my financial interest connected with any contracts or
purchases of the governmental entity which I serve, which are made on an ongoing basis with or
from particular contractors or vendors. .
5. Name(s) of Contractor(s) or Vendor(s): ___________________
/(e;.5U)e:NTfIlL de{4T! A/6-tf /Ut:.. ~L.L.
6. Description(s) of Contract(s) or Purchase(s) (Describe the kind of contract involved, and the
effective date and term of the contract or purchase if reasonably determinable. Dates required if 4(a)
is selected above. If "dep'endent" is involved, provide dependent's name and relationship.}:
7. Description of My Financial Interest (Describe in what manner the public servant or "depen
dent" expects to derive a profit or financial benefit from, or otherwise has a pecuniary interest in,
the above contract(s) or purchasers); if reasonably determinable, state the approximate dollar
value of such profit or benefit.):
o IA J;..IJYl.. 's fbd( H (}Si5 A {liD -I N Co M£ t S
(Attach extra pages additional space
8. Approval of Appointing Officer or Body (To be completed if the public servant was appointed by
an elected public servant or the board of trustees of a state-supported college or university.):
I (We) being the ____---;:::::;-;----;:-;::-;:::-:--_-:-:-__::-=-_--:_-;::---;-;-_______of
(Title of Officer or Name of Governing Body)
having the power to appoint
(Name of Governmental Entity)
the above named public servant to the public position to which he or she holds, hereby approve the
participation to the appointed disclosing public servant in the above described contract(s) or
purchase(s) in which said public servant has a conflict of interest as defined in Indiana Code 35
44.1-1-4; however, this approval does not waive any objection to any conflict prohibited by statute,
rule, or regulation and is not to be construed as a consent to any illegal act.
Elected Official
9. Effective Dates (Conflict of interest statements must be submitted to the governmental entity prior
to final action on the contract or purchase.):
1-'1-/5 OJ-o IrO-
Date Submitted (month, day, year) Date of Action on Contract or Purchase (month, day. year)
10. Affirmation of Public Servant: This disclosure was submitted to the governmental entity and
accepted by the governmental entity in a public meeting of the governmental entity prior to final
action on the contract or purchase. I affirm, under penalty of perjury, the truth and completeness of
the statements made above, and that I am the above named public s ant. . ~_
Signed: .c;::,L:::7~
Signature of Public Servant)
/-q -;L-I}/:;Date:
(month, day, year)
Within fifteen (15) days after final action on the contract or purchase, copies of this statement must be
filed with the State Board of Accounts, Indiana Government Center South, 302 West Washington Street,
Room E418, Indianapolis, Indiana, 46204-2765 and the Clerk of the Circuit Court of the county where the
governmental entity took final action on the contract or purchase.