Loading...
HomeMy WebLinkAboutBPW-01-21-15 PaperlessBoard of Public Works and Safety Meeting AGENDA Wednesday, January 21, 2015 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the January 7, 2015, Regular Meeting 2. PUBLIC HEARING a. Regarding the Transfer of Property; 106th/Illinois; Steve Engelking, Director of the Department of Administration 3. PERFORMANCE RELEASES a. Resolution BPW-01-21-15-01; Legacy Meadows III; Lakeside Park 5 and Stafford Place Sections 1&2; Interior sidewalks, Sidewalks; Dawn Barnet, Drees Homes b. Resolution BPW-01-21-15-02; Legacy Ridge Playschool; Water Main; Legacy playschool 4. CONTRACTS a. Tabled: Request For Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police Department b. Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire Department c. Request for Purchase of Goods and Services; Globe Asphalt Paving; Change Order #1 (FINAL); (decrease $10,654.60); Old Town Alley; Jeremy Kashman, City Engineer d. Request for Purchase of Goods and Services; Weihe Engineers; ($3,200.00); AAA Way Road Improvements Engineering; Jeremy Kashman, City Engineer e. Request for Purchase of Goods and Services; Wilkinson Brothers; ($57,725.00); Art and Design District Website Design and Maintenance; Nancy Heck, Director of the Department of Community Relations f. Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #15; ($30,000.00); Emerson Drive Neighborhood Storm Sewer Project; Jeremy Kashman, City Engineer g. Request for Purchase of Goods and Services; A&F Engineering; Additional Service #2; ($18,444.00); Maintenance of Traffic Signal Records and On-Call Services-2014; Jeremy Kashman, City Engineer h. Request for Purchase of Goods and Services; A&F Engineering; Additional Service #3; ($25,000.00); Maintenance of Traffic Signal Records and On-Call Services-2015; Jeremy Kashman, City Engineer 5. USE OF CITY OWNED PROPERTY a. Request to Use Gazebo and Common Area; Wedding; August 9, 2015; 3:00 p.m. to 8:00 p.m.; Rehearsal; August 8, 2015; 10:00 a.m. to 11:30 a.m.; Beth Aasen 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Uniform Conflict of Interest Disclosure Statement; Jean Belcher c. Request for Lane Restriction; 106th Multiuse Path; Clay Township Regional Waste District; Ryan Hartman, Clay Township Regional Waste District d. Request for Dedication of Public Right-of-Way; Equality Blvd.; Rajai Zumot, Falcon Nest II e. Request for Grant of Perpetual Storm Water Quality Management Easement; Carmel Meijer Shopps II; Jeremy Kashman, City Engineer f. Request for Grant of Perpetual Storm Water Quality Management Easement; Hazel Dell Christian Church; Hazel Dell Christian Church; Jeremy Kashman, City Engineer g. Request for Variance; 13463 Abercorn Street; Andrew Hatke/Karoline Jackson h. Request for Variance; 14471 New Garden Lane; Tonya Miller i. Request for Variance; 14035 Knightstown Drive East; Joshua Feldman/Allison McKinney j. Request for Variance; 13063 Double Eagle Drive; John/Jennifer Robbins k. Request for Variance; Range Pet Lodge; 1045 N. Range Line Road; Dr. Anthony Buzzetti l. Request for Consent to Encroach; 13463 Abercorn Street; Andrew Hatke/Karoline Jackson m. Request for Consent to Encroach; 14471 New Garden Lane; Tonya Miller n. Request for Consent to Encroach; 14035 Knightstown Drive East; Joshua Feldman/Allison McKinney o. Request for Consent to Encroach; 13063 Double Eagle Drive; John/Jennifer Robbins p. Request for Consent to Encroach; Range Pet Lodge; 1045 N. Range Line Road; Dr. Anthony Buzzetti q. Request for Water Line Easement; 106th/Springmill; Garret/Heather Mudd r. Request for Water Line Easement; 106th/Michigan Road; AEI Accredited Investor Fund s. BPW-01-21-15-03; Third Party Transfer of Real Property; Steve Engelking, Director of the Department of Administration 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JANUARY 7, 2015 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the December 17, 2014 Regular meeting were approved 3-0. BID OPENINGS/QUOTES/AWARDS Bid Award for 2015 Police Vehicles; Don Hinds Ford; ($26,506.00) this was the lowest and most responsive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution BPW-01-07-15-01; Legacy Meadows III; Water Main and Sewer; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-01-07-15-02; Legacy Ridge III; Water Main and Sewer; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-01-07-15-03; Carmel Seventh Day Church; ROW Construction Phase 2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-01-07-15-04; Carmel Seventh Day Church; Parking Lot ROW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Additional Services; ($900.00); Stoops Freightliner; Balance of 6th truck; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Penn Care; ($199,677.00); Ambulance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. TABLED: Request for Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police Department TABLED: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire Department USE OF CITY OWNED PROPERTY Request to Use Council Chambers; Meeting; Tuesday, March 24, 2015; 7:00 a.m. – 9:30 a.m.; Hamilton County Leadership Academy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Race; Saturday, June 20, 2015; 6:30 a.m. to 10:00 a.m.; Indiana Spine Group; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon Uniform Conflict of Interest Disclosure Statement; Diana L Cordray Resolution BPW-01-07-15-05; Presentation of Pistol and Badge; Bruce Graham; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-01-07-15-06; Presentation of Pistol and Badge; Curtis Scott; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 14117 Knightstown Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 5111 Chestnut Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Horizon Bank; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 14117 Knightstown Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 13925 Wilmuth Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 5111 Chestnut Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; Horizon Bank; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction, Curb Removal, Open Pavement Cut; 1st Avenue SW/1st Street SW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Variance; The Olivia on Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Variance; Blackwell Park Phase 2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; The Sanctuary at 116th; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD ON 1 item was presented to add to the agenda; Board Member Burke moved to approve addition. Board Member Watson seconded. Add on’s accepted 3-0. Secondary Plat Approval; Carmel Science Technology; Jeremy Kashman, City Engineer; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:13 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer   PUBLIC NOTICE TO ALL INTERESTED PARTIES REGARDING PUBLIC HEARING TO BE CONDUCTED BY THE CARMEL BOARD OF PUBLIC WORKS AND SAFETY At the January 21, 2015 meeting of the Board of Public Works and Safety of the City of Carmel, Indiana (the “Board”), the Board will hold a public hearing beginning at 10:00 a.m. in the Council Chambers, City Hall, One Civic Square, Carmel, Indiana, in order to: (i) receive public input on the sale of a portion of certain real property currently owned by the City of Carmel and consisting of that real property being a part of Tax Parcel No. 17-13-11-00-00-003.000, which property is generally located at the southwest corner of 106th Street and Illinois Street in Carmel, Indiana and is more particularly described below, (ii) allow interested persons an opportunity to be heard regarding this matter; (iii) allow the Board to gather the information it deems necessary in order to be able to issue a recommendation to the Mayor of Carmel regarding the sale of said property; and (iv) conduct any other lawful business connected or related to the above. The legal description of said property is: A part of the Northwest Quarter of Section 11, Township 17 North, Range 3 East, Hamilton County, Indiana, and being that part of the grantor's land lying within the right of way lines depicted on the Right of Way Parcel Plat, prepared by United Consulting as Job No. 11-408 last dated July 25, 2013 (a copy of the Right of Way Parcel Plat is available in the City Engineer’s Office at One Civic Square, Carmel, Indiana 46032), described as follows: Commencing at the Northwest corner of said quarter section, designated as point "3" on said parcel plat; thence along the north line of said section North 89 degrees 09 minutes 45 seconds East 990.00 feet to the northwest corner of the property described in Instrument Number 2011006453 in the office of the Recorder of Hamilton County, Indiana; thence along the west line of said property South 00 degrees 02 minutes 50 seconds East 137.63 feet to the point of beginning of this description, designated as point "332" on said plat; thence South 16 degrees 38 minutes 51 seconds East 127.41 feet to point "603" designated on said plat; thence Southeasterly 163.28 feet along an arc to the left and having a radius of 770.00 feet and subtended by a long chord having a bearing of South 26 degrees 24 minutes 41 seconds East and a length of 162.98 feet to point "602" designated on said plat; thence Southeasterly 270.67 feet along an arc to the right and having a radius of 640.00 feet and subtended by a long chord having a bearing of South 20 degrees 22 minutes 13 seconds East and a length of 268.66 feet to the south line of said property described in Instrument Number 2011006453, designated as point "601" on said plat; thence along said south line South 89 degrees 12 minutes 10 seconds West 202.10 feet to the southwest corner of said property; thence along the west line of said property North 00 degrees 02 minutes 50 seconds West 522.71 feet to the point of beginning and containing 1.247 acres, more or less.   UNIFORIVI CONFLICT OF INTEREST DISCLOSURE STATEMENT State Form 54266 (R / 6-12) I Form 236 STATE BOARD OF ACCOUNTS Indiana Code 35-44.1-1-4 A public servant who knowingly or intentionally has a pecuniary interest in or derives a profit from a contract or purchase connected with an action by the governmental entity served by the public servant commits conflict of interest, a Class D Felony. A public servant has a pecuniary interest in a contract or purchase if the contract or purchase will result or is intended to result in an ascertainable increase in the income or net worth of the public servant or a dependent of the public servant. "Dependent" means any of the following: the spouse of a public servant; a child, stepchild, or adoptee (as defined in IC 31-9-2-2) of a public servant who is unemancipated and less than eighteen (18) years of age; and any individual more than one-half (1!2) of whose support is provided during a year by the public servant. I The foregoing consists only of excerpts from IC 35-'44.1-1-4. Care should be taken to review IC 35-44.1-1-4 in its entirety. 1. Name and Address of Public Servant Submitting Statement: _____________ JEAN A BELCHeR 2. Title or Position With Governmental Entity: ~(Q,) L L rJ\ B (? 3. a Governmental Entity: DEC .Ai2{VL l:;;: L b. County: _______~~~~~~~----------------- This statement is submitted --a.=-~~asa'iislngje~transaalon,i·a[Scfosurestatement, asfomy finanCial-interesfTna~specificcorltrad oY ___ Rurchaseconnected with the governmental entity which I serve, proposed to be made by the .. -'governmeriiaTentitywifhor from a particular contractororvendor';-or' -------. b./as an "annual" disclosure statement, as to my financial interest connected with any contracts or purchases of the governmental entity which I serve, which are made on an ongoing basis with or from particular contractors or vendors. . 5. Name(s) of Contractor(s) or Vendor(s): ___________________ /(e;.5U)e:NTfIlL de{4T! A/6-tf /Ut:.. ~L.L. 6. Description(s) of Contract(s) or Purchase(s) (Describe the kind of contract involved, and the effective date and term of the contract or purchase if reasonably determinable. Dates required if 4(a) is selected above. If "dep'endent" is involved, provide dependent's name and relationship.}: 7. Description of My Financial Interest (Describe in what manner the public servant or "depen­ dent" expects to derive a profit or financial benefit from, or otherwise has a pecuniary interest in, the above contract(s) or purchasers); if reasonably determinable, state the approximate dollar value of such profit or benefit.): o IA J;..IJYl.. 's fbd( H (}Si5 A {liD -I N Co M£ t S (Attach extra pages additional space 8. Approval of Appointing Officer or Body (To be completed if the public servant was appointed by an elected public servant or the board of trustees of a state-supported college or university.): I (We) being the ____---;:::::;-;----;:-;::-;:::-:--_-:-:-__::-=-_--:_-;::---;-;-_______of (Title of Officer or Name of Governing Body) having the power to appoint (Name of Governmental Entity) the above named public servant to the public position to which he or she holds, hereby approve the participation to the appointed disclosing public servant in the above described contract(s) or purchase(s) in which said public servant has a conflict of interest as defined in Indiana Code 35­ 44.1-1-4; however, this approval does not waive any objection to any conflict prohibited by statute, rule, or regulation and is not to be construed as a consent to any illegal act. Elected Official 9. Effective Dates (Conflict of interest statements must be submitted to the governmental entity prior to final action on the contract or purchase.): 1-'1-/5 OJ-o IrO- Date Submitted (month, day, year) Date of Action on Contract or Purchase (month, day. year) 10. Affirmation of Public Servant: This disclosure was submitted to the governmental entity and accepted by the governmental entity in a public meeting of the governmental entity prior to final action on the contract or purchase. I affirm, under penalty of perjury, the truth and completeness of the statements made above, and that I am the above named public s ant. . ~_ Signed: .c;::,L:::7~ Signature of Public Servant) /-q -;L-I}/:;­Date: (month, day, year) Within fifteen (15) days after final action on the contract or purchase, copies of this statement must be filed with the State Board of Accounts, Indiana Government Center South, 302 West Washington Street, Room E418, Indianapolis, Indiana, 46204-2765 and the Clerk of the Circuit Court of the county where the governmental entity took final action on the contract or purchase.