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Home My WebLink AboutBPW 051908 Paperless PacketBoard of Public Works and Safety Special Meeting May 19,2008 9:00 A.M. Diana L. Cordray, Clerk Treasurer CI'ty of Carmel .......... Office of the �'% • �t /� Clerk- Treasurer BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING AGENDA MONDAY, MAY 19, 2008 — 9:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. BID OPENINGS /AWARDS n a. Bid Award for City Center Landscape Project; Delello & Sons; ($.316,021.39); , r ' Mike McBride, City Engineer -��18rn �n�o�.. o� ��'iC: �1�.�- 0 b. Bid Award for 131St Street, Towne Road to Shelborne Road; E &B Paving }} r ($2,381,422.66); this was the lowest and most responsive bid; Mike McBride, City Engineer c. Bid Award for 131St Street, Ditch Road to Towne Road; The Snider Group ($3,478,550.65); this was the lowest and most responsive bid; Mike McBride, City Engineer 2. PERFORMANCE RELEASES o a. BPW 05- 21- 08 -01; Williams Ridge Estates; Sidewalks; Steven Moed, Williams '-' Ridge Estates, LLC 3. CONTRACTS Request for Purchases of Goods and Services; Delello & Sons; ($316,021.39); Mike McBride, City Engineer i0 b. Request for Purchases of Goods and Services; Translation InterAmerica; ($8,000.00); Judge Paul Felix, Carmel City Courts c. Request for Purchases of Goods and Services; E &B Paving (Bid Award - $2,381,422.66); Mike McBride, City Engineer d. Request for Purchases of Goods and Services; Snider Group (Bid Award - $3,478,550.65); Mike McBride, City Engineer e. Request for Purchases of Goods and Services; Change Order No. 1; 116th and Clay Center Road Project; R &W Contracting; (Increase $1,289.31); Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 L Request for Purchases of Goods and Services; Change Order No. 1; 136th Street and Rangeline Road Building Demolition; Rhino Trucking (Increase $1,200.00); �— Mike McBride, City Engineer 4. USE OF CITY FACILITIES /STREET CLOSURES Request to. Use Gazebo and Common Area; Wedding; Friday June 12, 2009 4:00 p.m. to 6:00 p.m. (rehearsal) and Saturday June 13, 2009 1:00 p.m. to 12:00 a.m.; Jessica Guardiola b. Request to Use Gazebo and Common Area; Wedding; Friday August 29, 2008 7:00 p.m. to 8:00 p.m. (rehearsal) and Saturday August 30, 20081:00 p.m. to 12:00 a.m.; Teresa Weber c.\ Request to Use Gazebo and Common Area; Fundraiser/Walk; Saturday October 11, 2008; 7:30 a.m. to 1:00 p.m.; The 24 Group, Donna Meacham \ ,d. Request to Use Veterans Memorial; Wedding; Friday June 6, 2008 4:00 p.m. to 7:00 p.m. (rehearsal) and Saturday, June 7, 2008 9:30 a.m. to 12:00 p.m.; Desiree Huskey e. Request to Use Caucus Room (Full); Meeting; Various dates; Leslie Webb, Carmel Green Initiative f. Request to Use Caucus Room (Full); Fundraiser; June 12, 2008; 1:30 p.m. to 4:30 p.m.; Van Horn Vacations ,p g. Request to Close City Streets; Run/Walk; Saturday, November 15, 2008 6:00 a.m. to 1:00 p.m.; Carmel Clay Parks and Recreation h. Request to Close City Streets; Bike Race; Sunday, June 15, 2008 8:00 a.m. to 1:00 p.m.; Indiana Senior Games, Steve Goar i. Request to Close City Streets; Celebration of The Art and Design of Automobile; Saturday June 14, 2008 6:00 a.m. to 12:00 a.m.; Sherry Mielke, Carmel Redevelopment Commission j. Request to Close City Streets; Run/Walk (Setonfest); Saturday August 2, 2008 5:00 a.m. to 10:00 a.m.; Jeff Hess, St. Elizabeth Ann Seton 5. OTHER a. Recommendation for Acceptance Approval Request; 131" Street Clearing Project from Springmill Road to Towne Road; Mike McBride, City Engineer b. Recommendation for Acceptance Approval Request; 116th Street and Shelborne Road Streetscape; Mike McBride, City Engineer 6. ADJOURNMENT 2.136 th Street & Rangeline Road Building Demolition / C . #1 Michael T. McBride, PE Rhino Trucking & Excavating, Inc. — Increase 1, .00 City Engineer New Contract Price - $48,780.00 1. 131" Street Clearing Project from Spr'ng ' Road Michael T. McBride, PE to Towne Road / Project #07 -07 City Engineer 2. Carmel Streetscape / 116th Street and Shelborn Michael T. McBride, PE Road / Project #05 -06L City Engineer APPROVAL REQUEST TO CLOSE STREET OR ROAD 1. Request to Close Outer West Bound Lane of Wes Daniel J. Kuester, Proj. Mgr. Street for Granite City Food and Bre�rvery Cur ut Woolpert, Inc. 150 West 96th Street BID OPENINGS /AWARDS v 1. Bid Opening, 136 Street & Rangeline Road Roundabout Michael T. McBride, PE Project #06-19 City Engineer 2. Bid Opening, 136th Street Path a� Michael T. McBride, PE Project #08 -02 City Engineer 3. Bid Award, 131st Street, Towne Road to Shelborne Road Michael T. McBride, PE Project #06 -10 / E &B Paving, Inc. City Engineer N.T.E. $2,381,422.66 3. Bid Award, 131st Street, Ditch Road to Towne Road Michael T. McBride, PE Project #06 -09 /The Snider Group, Inc. / City Engineer N.T.E. $3,478,550.65 CONTRACTS /AGREEMENTS APPROVAL REQUEST 1. 131" Street, Towne Road to Shelborne Rgad Michael T. McBride, PE Project #06-10 / E &B Paving, Inc. ✓ City Engineer N.T.E. $2,381,422.66 2. 131st Street, Ditch Road to Towne Road Michael T. McBride, PE Project #06 -09 /The Snider Group, Inc. City Engineer N.T.E. $3,478,550.65 3. Easement Addendum to Right of Way and Easement Agreement Michael T. McBride, PE Between Engledow Properties, LLC and MCI Commu (cations City Engineer Services, Inc. City of Carmel and Grantee 4. Easement Addendum to Right of Way and Easement Agreement Michael T. McBride, PE Between The Gradles II, LLP and MCI Commu i on Services, City Engineer Inc. City of Carmel and Grantee 5. Consent to Encroach Agreement -5333 East 146th S et, LLC, James E. Shinaver Clarian Health Partners and the City of Carm Nelson & Frankenberger 1402 Chase Court- Easement Encroachments & O H I L UM E M O S 08S W 052108 0 Page 2 APPROVED AS TO FORM BY CITY OF CARL CONTRACT CHANGE ORDER NO.'. 517/2008 ect #06 -13 T0: DATE: 116th and Clay Center Road Proj R &W Contracting PROJECT NAME: 3131 Klondike Road CITY REQ. NO.: West Lafayette, In 47906 CITY PO NO.: CITY PO DATE: o make the following changes in this Contract: I, You are directed (See Attached Table) SCHEDULED ADJUSTMENT OR - DAYS AMA 0 ITS $1,289.31 Items 7, 9, 37 to 40 & 75 to 78 ra h 1, ments further describe the changes outline d in Parag p referenced Docu .F W •D.C. NO.:� II. The following r: R.P .: and are to be considered a p art of this Change Orde Other: $g07� 1 lowing adjustment of Contract Price and Contract Time: 31 The changes result in the fol 1 2� 8� prior to this Change Order e Order _ Contract Price p this Chang VgaQ� Contract Price will be increased /decrease e Order 5/23/08 Completion Date New Contract Price including this Chang 74 Days e Order 0 Days Contract Time prior to this Change this Change Order Completion Date 512312008 Comp Net increased /decreased resulting fr Change Order 74 Days � ct costs and time Current Contract Time including rmance of the changed work. is for full and final settlement o eaf direct, indirect, imp This Change Order from the p time resulting Approved extensions incurred at any Changes Are The Above Changes Are Recommended CROSSRO)AD ENGINEERS ENGINEER 3417 Sherman Drive Address 46107 Beech Grove IN City /State /Zip Phone: 317 -780 -1555 Date: s 3 D Date: A_9 �� The Above Accepted G R &W CONTItACTIN 3131 Klondike Road Address 47906 WestLafa ette In City /State /Zip B 63 -1174 P James Brainard, May or Michael McBride, City ngineer Mary Ann Burke, Member Lori t Watson, Member ATTEST: Diana Cordray, Clerk- Treasurer Date: SENIE E 116TH ST N LN o J WOODVIEW DR w o w cp > 3 3 w w J' L Q �3 �w z wz N = J _LJ z LJ J� O�O� 0 0 Q� w zf z (!) 3 J O BARKWOOD STANSFIELD DR\ U CT o/ CENTRAL Z � PARK co � �.�9 Miles Q o� 111TH ST z � Q sue) � Q Q Finish Q ,- ,- JPRLINGTO HOMEW000 Q z U CT o DR cf) Q Q � J O 110TH ST u 0-- r rr w O O w I- U U J w 0 Q �u CD R O a Z F--i Q J W W CL a J O 0 J Z 00 m Q 3 w z z o J O o J 0 = n PI ML I C p �Fcc u J CI v m u z SARATOGA CT LjtT ST °cn CIRyy HIA EA �J�W cn CT 107TH, � z �� w CHURCHIL IR ST m° C T �a'�iV E 106TH ST F