HomeMy WebLinkAboutBPW 061808 Paperless PacketCity of Carmel
Board of Public Works
and Safety Meeting
June 18, 2008
10:00 A.M.
Diana L. Cordray, Clerk Treasurer
t'age t of 'L
Johnson, Sandy M
D �1
From:
Duncan, Gary
R '� -
Sent: Friday, June 13, 2008 8:49 AM
To: Johnson, Sandy M; 'Darren Peck'; McBride, Mike T
Cc: Cordray, Diana L
Subject: RE: Public Works meeting other business,
rove closing
sua estion would be to attend the meeting of Me exxpectationis would be that the Boa tl d o pat the required
Mr. Peck, my vg approval to close the scree Y permit also an p
approach the Board directly for app
Due to the potential to damage the existingedNe meneedltohworgkl1w th you to develop a
one half of the street under these circumstances. You vdill need to obtain a right -o -way
bonding associated with that permit
irn rovements in the right-of-way
staging a crane, there will be a higher bonding requirement than normally re e
id barrels for the lane closure will be your cost to bear.
maintenance of traffic plan for the lane closure and discuss measures to protect- the existing
that could be implemented. Any signage a
I will prepare some iteills for the Board members to consider and will make them aware that you will be at the meeting.
Gary
f. ;rlry R .Duncan Jr.,1'.T .
AsSlslant City 1:13 <`tI1i✓c?
City of Carmel
Depal•tm.ent of L;
c it
10,:D-5
MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAYS JUNE 189 2008
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
JUNE 189 20085 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
milestone Contractors; Change
.g, Request for Purcease $851.48); Mike M Bride, City Engineer Rvq'rm�
Order 437; (Incr
' Milestone Contractors; Change
h. Request for Purchases of Goods and
McBride, City Engineer
Order 438; (Decrease $500.00); Milestone Contractors; Change
?j Request for Purchases of Goods and Services; City Engineer
Order #39;
Increase $2,009.70); Mike McBride, roved
uest for Purchases of Goods and Services; Veolia; this contract was app
R e q
on June 412008; Sig nature Only
5. USE OF CITY FACILITIES /STREETS
05�L Pond; Submarine Show; August 1, 2 and 3,2008; 8:00 a.m.
/d• Request to Reflecting bell Jul 5,2008;
to 4 :00 p.m.; Indianapolis Admirals, Chris Camp y Wedding; Saturday,
b. Request to Use Gazebo and Common Grounds;
'Y m. to 5:00 p.m•; Joan Surguine 7, 8, and 9, 2009;
1:00 p.
May
U c. Request to Use Gazebo and Common rounds, Plant Sale;
8:00 a.m. to 6:00 P.M.; Citizens Streets; Race; Saturday,
d. Request to Use Gazebo and
.• Marty Day Runners Forum of Carmel o
Common om m m Grounds yds and City .00 a.m. t
July 26,2008; 4:00 p.m• to
11:00 p Saturday, July 12,2008; I1
e. Request to Use City Streets; Block party;
8:00 P. I - Mary Ann Putts, Foster Ridge Subdivision
6, OTHER a of Fir P
a. Resolution No. BPW 0
roving the Exchange
ative Vehicle from the City of Carmel, Indiana and Certain
8-08'01; A Resolution pp Steve Engelking,
Department Adminis of Long Beach, Mississippi;
L/ 0 Public Safety Assistance from the City
The Shoppes at Providence,
Director of Administration Sewer Availability;
b. Request for Water and Sanitary #2,
t, 2,-D Phase II; Richard Kelly, EMH &T Opus Landmark at Meridian, Building
c, Request for Commercial Curb Cut; s L
Gregory
�J Graham Lewis, Cripe Architects and Engineers
ti for Commercial Curb Cut; North Christian Life Church;
M L
Request
Iiko, Crossroad Engineer es at Providence, Phase II; Richard
e, Request for Commercial Curb Cut; The Shopp weihe
Kelly, EMH &T
�
Request for Commercial Curb Cut; Heron Creek Villas; Edward Fleming,
Requ Road to
Engineers royal. Carmel Streetsca p e, Gray
g, Recommendation for Acceptance App
210 96" Street; Mike McBride, City Engineer roval; Carmel Streetscape,131st Street
N`, L h. Recommendation for Acceptance App Engineer
Roundabouts; Mike McBride, City Engroval; Carmel Streetscape, Oak Ridge
Recommendation for Acceptance 3 PP o 1361 "; Ditch from 136t" and 141s' ,
Spring Mill from 1
Roundabouts; es at
McBride, City Engineer hts of Way; The Shopp and
j, Request for Dedication icha d Ke ig lly, EMH &T of Public
A V � Providence, Phase II,
May 30 08 03:41 p Rebecca 765 - 643 -3870 p.3
CITY OF CARMEL AF T. r , ,?!N1 BY
C
may.
TO: Rhino Trucking & Excavating CONTRACT CHANGE ORDER NO.:�..
2816 S. Central Way DATE. x- 2008
Anderson, IN 46011 PROJECT NAME: Building Demolition:
Range Line /136 Street
CITY REQ. NO.: n/a
CITY PO NO.: 18325
CITY PO DATE: 419/0/08
I. You are directed to make the folloyAng changes in this Contract:
( +1 OR ( -) DAYS
ITEM � �0.
Q_pn
laborer-, h 1, and are
II. The following referenced Documents further describe the changes outlined �do n Paragraph
to be considered a part of this Change Order: R.F.P.:
e� 'r -/� 7 _T010
111. The changes result in the following adjustment of Contract Price Time:
Contract Price prior to this Change Order $
Contract Price will be ' cxea d/decreased by this Change Order $
New Contract Price including Chan a Order Days Completion Date
Contract Time Prior to this n9 Order �---
Net increased/decreased resulting from this Change Order Days Completion Date
Current Contract Time including this Change Order Days ______
This Change Order is for full and final settlement of all direct, indirect, impact costs and time
extensions incurred at any time resulting from the performance of the changed work.
The Above Changes Are
Recom e d
ENGINEER
Michael T. McBride, P.E.
City Engineer
One Civic Square
Carmel IN 46032
By.
Michael T. McBride, P.E.
(print name)
(signature)
Phone: 571 -2441
The Above Changes Are
A ted: � �-
CONTRACTOR
Rhino TrUCWV & ExoaVa*V
2816 S. Central Way
Anderson, IN 46011
City /State/Zip
Rebecca B um President
'nt name)
(signature)
Phone-.'-7&5-&q'3 q(q3,
Approved:
James Brainard, Mayor
Mary Ann Burke, Member
Lori Watson, Member
ATTEST:
Diana Cordray, Clerk - Treasurer
C 0 PKIV)(
CITY OF CARMEL
TO: Bill Babcock CONTRACT CHANGE ORDER NO.
Becker Landscape Contractors DATE:
3749 N. Kltley Ave. PROJECT NAME:
Indianapolis, IN 46226 CITY REQ. NO.:
CITY PO NO.:
CITY PO DATE:
--L—You are directed to make the following changes in this Contract:
Excavate and dispose of limits of found, subsurface asphalt
paving at 116th St. and Ditch Rd. Roundabout Island.
ITEM AMOUNT
#1 Ashpalt Excavation and $12,540.46
Removal - Unforseen Condition that needed
to be addressed above and beyond the original scope of work
1
3- Jun -08
116th and 126th Street Roundabouts #08-011-
APPROVED AS T FORM BY
Z— -2-FO
SCHEDULED ADJUSTMENT
WOR( -)DAYS
( +) 0 Days
II. The following referenced Documents further describe the changes outlined in Paragraph I,
and are to be considered a part of this Change Order: R.F.P.:_Ol_W.D.C. NO.:
Other:
The changes result in the following adjustment of Contract Price and Contract Time:
Contract Price prior to this Change Order
Contract Price will be increased/decreased by this Change Order
New Contract Price including this Change Order
Contract Time prior to this Change Order 60 Days Completion Date
Net increased /decreased resulting from this Change Order 5 Days
Current Contract Time including this Change Order 65 Days Completion Date
This Change Order is for full and final settlement of all direct, indirect, impact costs and time
extensions incurred at any time resulting from the performance of the changed work.
The Above Changes Are
Recommended
RATIO Architects, Inc.
ARCHITECT
2169 Glebe St.. Ste. 200
Address
Carmel IN. 46032
City/State/Zip
By: Ben Jennings
The Above Changes Are
Accepted
Becker Landscape Contractors
CONTRACTOR
3749 N. Kittev Ave.
Address
Indianapolis. IN 46226
City/State/Zip /
Phone:
Date: 06 /03/08 Date: 06/03/08
Approved
James Brainard, Mayor
Mary Ann Burke, Member
Lori Watson, Member
ATTEST:
Diana Cordray, Clerk-
Treasurer
Michael McBride, City
Engineer
Date:
368,417.51
12,540.46
380,957.97
14- Jun -08
19- Jun-08
CITY OF CARMEL
FACILITY USE REQUEST FORM
Name /Organization.
Point of Contact:
Address: 03 L.
City, State, Zip: a �(s
S. (,5i -° Work Phone: }� g
Home Phone:
Fax Number
Cell Phone: Individual:
For Profit Organization: —
Non - Profit Organization:
Day and Date Requested: time.
a.m p.n►• ( his includes set -up and clean -up ) r q : Ot
L�a.m /p.m. to: _U_ ii e 1
Time Requested: a.m./P.111-
r
a.m. /p.m. to �
Rehearsal Date: Time
Gazebo Fountain Area }�
City Facility Requested: � Council Chambers
Caucus Room (1/3) _ (2/3)_
Other
Special Requests: Electricity __ Fountain Restroom
C Number of People Expected: 4dCta:-
purpose: in l
�_
(If yes, please attach list of vendor(s) information.)
No
Vendors: Yes cY-
Other Requests: City Street Closing (Large Events Only)
Nei hborhood Street Closing (Street(s), Address(es) Blocked)
g
reserves the right, in its sole discretion, to deny
The Carmel Board of Public r r evoke any previously grante r� and Safety d request to use a City facility for
any facility use request and /o
any lawful reason.
� 200 � , by the Office of the Mayor.
day o '
Received this
f
Mayor' S Office Revised: 01/07
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CITY OF CARMEL
REPORT OF CONTRACT FINAL INSPECTION
AND RECOMMENDATION FOR ACCEPTANCE
Contract: Carmel Streetscape: Gray Road: 96'' to Project: # 04 -IOL
106'h Streets
# Date Construction Substantially Complete: June 20, 2007
(The date all items were completed, except punch list and removal of traffic control devices.)
Intermediate Completion Date: n/a
Preliminary Inspection made by: Cheryl Chalfant, Rundell Ernstberger Associates
Date: June 15, 2007
# Date Punch List Items Completed: December 18, 2007, with exception of Cast Stone Urns
Sod Maintenance Expired on: September 20, 2007
# Date Sod Repaired, if necessary: June 15, 2007
# Date Failed Material Replaced: May 8, 2008 (Cast Stone Urns)
Final Inspection made by: Cheryl Chalfant, Rundell Emstberger Associates
and all work was found to be
on May 13, 2008
satisfactory from Station 51 +00
to Station 100 +00
# Date Construction Signs and Temporary Traffic Control Devices Removed: November 28, 2007
Pavement Smoothness (does) (does not) comply with Specifications. n/a
Pavement Markings (have) (have not) been placed in accordance with the IMUTCD manual or as directed by the
District Traffic Engineer. n/a
Right -of -Way (is) (is not) clear of all encroachments. n/a
Date of Last Work May 8m 2008
RECOMMEND ACCEPTANCE
City of Carmel, Hamilton County
LOCAL PUBLIC AGENCY
Project Representative
* By:
tGkEi�01.r 1 • NIG��iJ t� , * By:
* By:
CITY OF CARMEL
REPORT OF CONTRACT FINAL INSPECTION
AND RECOMMENDATION FOR FINAL ACCEPTANCE
Contract: Carmel Streetscape: 131" Street Project: # 04 -01L
Roundabouts
# Date Construction Substantially Complete: June 22, 2007
(The date all items were completed, except punch list and removal of traffic control devices.)
Intermediate Completion Date: n/a
Preliminary Inspection made by:
# Date Punch List Items Completed:
Sod Maintenance Expired on:
# Date Sod Repaired, if necessary:
# Date Failed Material Replaced:
Cheryl Chalfant, Rundell Emstberger Associates
Date: June 18, 2007
September 7, 2007, with exception of Cast Stone Urns
May 13, 2008, Cast Stone Urns
September 22, 2007
September 5, 2007
n/a
Final Inspection made by: Cheryl Chalfant, Rundell Emstberger Associates
on May 13, 2008 and all work was found to be
satisfactory from Spring S rin Mill Road and 1315` Street to Illinois Road and 1315` Street
# Date Construction Signs and Temporary Traffic Control Devices Removed: June 22, 2007
Pavement Smoothness (does) (does not) comply with Specifications. n/a
Pavement Markings (have) (have not) been placed in accordance with the IMUTCD manual or as directed by the
District Traffic Engineer. n/a
Right -of -Way (is) (is not) clear of all encroachments. n/a
Date of Last Work May 12, 2008
RECOMMEND FINAL ACCEPTANCE
Project Representative
* By:
C �J1R-
* By:
City of Carmel, Hamilton County
LOCAL PUBLIC AGENCY
ADD ON
Board of Public Works
and Safety Meeting
June 18, 2008
10:00 A.M.
C
June 17, 2008
Board of Public Works and Safety
One Civic Square
Carmel, IN 46032
RE: Road Closure — Hinault Way
JANIES BRAI \ARD, MAYOR
L
Dear Board Members:
Mr. Darren Peck of Indiana Restoration Services, Inc., on behalf of Ms. Diana Lee, the owner of the a port
property at 1358 Hinault Way reuested approval to
of June Ise The damage was Hinault
xtensive enough to require
this property was damaged by storm
the complete removal and replacement of the roof system. The old roof system has been removed and the
structure presently has no roof.
In order to replace the roof structu anehaspwell as the operation a within Hinault
of the crane to hoist the new roof trusses
Way. Due to the presence of the c
onto the structure, a full closure is warranted. attached exhibit outlines alternate accesssfor properties east
be closed in the vicinity of the property. The
and west of the closure. The property located at 1361 Hinault Way will be within the limits of the
Access to this property shall be maintained at all times. The Engineering Departm ent will work with the
petitioner to develop an acceptable traffic control plan for the closure.
The Department of Engineering recommends that the Board approve the requested closure contingent upon
satisfaction of the following requirements:
isions of Carmel City Code 6- 227(a)(1), 6- 227(a)(8), 6-
1. The petitioner shall comply with the prov
227(b).
2. The petitioner shall provide a minimum 48 -hour notification of the closure to the Department of
Engineering.
3. The petitioner shall implement the approved Maintenance located at r3611 Hinault Way at all times.
4. The petitioner shall maintain access to the property a
5. The petitioner shal vehicle acce access f clear path at all times along the needed through he closure bysremoval of barricades.
to allow for emergency
Sincerely,
7/v7. W&4t-:e
Michael T. McBride, P.E.
City Engineer
Enclosures
\\Apps2 \user data \en8\ shared\ DHill\ BPW08 \1358HINAULTWAYCLOSURE.doe
DEI UUNIE \'I' OF ENGINErRING
ONE CIv'IC SQUARE, CARNIU, IN 46032 OFFICE 317.571.2441 FA-,\ 317.771.2439
EMAIL cnyinccringC'c;irnlcl.in.go\
k
0
0
Page 1 of 1
Duncan, Gary R
From: Johnson, Sandy M
Sent: Friday, June 13, 2008 07:46
To: 'Darren Peck'; McBride, Mike T; Duncan, Gary R
Cc: Cordray, Diana L
Subject: RE: Public Works meeting
Dear Mr. Peck,
our request to our Engineering Department for their review• on this deadline for
f they deem necessary
I am forwarding Y
Wednesday, but our Engineering Department does have the option of adding
Thank you•
Sandra Johnson
From: Darren] June 13, 2008 P 32 AMdianarestoration.com]
Sent: Friday,
To: Johnson, Sandy M
Subject: Public Works meeting
Ms. Johnson, le mother was hit by lightning
My company was hired to re pair a home in a neighborhood near 141St and Ditch. The sing
the weekend of June 1st. Her entire roof system was damaged beyond repair and has been removed. The house is
currently without a roof. new roof trusses. In order to
Our company need to sit in part of the street, Hinault Way, to hoist the trusses on the roof.
an was hired to repair her home. To begin those repairs requires installing
perform this task, a crane will n ether quickly to get her back in her home as
an our company and the truss company have come tog s be added to the agenda for
Her insurance company, the day for 2 or 3 day on the
swiftly as possible. I am writing to ask that closing Hinault Way during y of delay from
th meeting, I think it will be an easy decision to reach no home would be in jeopardy you seeoss le.
Wednesday 18 s me g
attached map, there are at least 4 entrances to this neighborhood and
responders. Second, I think it is in the best interest of all to return Ms. Lee to her home as the dates and map
emergency p
I will deliver in person to the chiefs of police and fire departments as well as the 3 nearest fire station
of where we will be working.
Thank you for adding this request to your agenda for Wednesday June 18.
Darren Peck, VP
Indiana Restoration Services, Inc.
776 -9942
431 -0755
Ms. Diana Lee
1358 Hinault Way,
Carmel
6/17/2008