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HomeMy WebLinkAbout242294 02/17/15 r m CLAM _ a^.!' CITY OF CARMEL, INDIANA VENDOR: 360684 ONE CIVIC SQUARE HILTON GARDEN INN DALLAS CHECK AMOUNT: S""""'891.57' CARMEL, INDIANA 46032 785 SH 121 BYPASS CHECK NUMBER: 242294 LEWISVILLE TX 75067 CHECK DATE: 02/17/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4343002 891.57 EXTERNAL TRAINING TRA Lewisville Fire Department Pipes & Drums KTA 2015 Page 1 of 2 A ,e r 2015 Keeping Tradition Alive Honor Guard, Pipes & Drums Symposium May 7-8, 2015 2015 Keeping Tradition Alive Symposium is May 7-8, 2015 in Lewisville, TX. Last year we were filled to capacity and we expect the same this year. The event will be the same format as last year. Thursday will be opening ceremonies followed by a full day of instruction. Friday will be instruction all day followed by the Old Town Concert at City Hall. We are planning on bringing back The Killdares and expanding the food service. Last year was a huge success so plans are under way to make sure this year is as successful as 2014. The process of registration will be the same as years past. 2015 KTA Registration Form is found here. It is a PDF and should be downloaded, printed and mailed to address listed. EACH PARTICIPANT needs a form filled out and payment must be received to guarantee your spot. You can mail a check along with registration to the address listed on the form. If you wish to pay with a credit card you will need to contact me during normal business hours at 972-219- 3590. The Symposium is held at the Hilton Garden Inn KTA Reservations . You can call the Hilton directly at (972)459-4600 or visit them at http://Ifdpipesanddrums.com/index.html 2/6/2015 HOTEL ROOD CALCULATIONS HILTON GARDEN INN VOSKUHL - PAYNE VOSKUHL - PAYNE KTA SYMPOSIUM TOTAL ROOM PER NIGHT ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT W/TAX RESORT TOTAL 5/6/2015 $110.00 13.000%1 $ 14.300 $ 124.30 $ 124.300 5/7/2015 $110.00 13.000%1 $ 14.300 $ 124.30 $ 124.300 5/8/2015 $110.00 13.000%1 $ 14.300 $ 124.30 $ 124.300 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $372.9000 I Snyder, Denise W From: Voskuhl, Mark J Sent: Friday, February 13, 2015 08:48 To: Snyder, Denise W Subject: Fwd: Your 06 May 2015 Confirmation #3168690431 Begin forwarded message: From: Hilton Garden Inn Confirmed <hiltongardeninn�,res.hilton.com> Date: February 13, 2015 at 8:32:08 AM EST To: "mvoskuhIgcarmel.in.gov" <mvoskuhl c2carmel.in.gov> Subject: Your 06 May 2015 Confirmation #3168690431 Reply-To: <confirmationhelpghiltonres.com> HftH 9ffdgR M Ztl �•���?y�"' t+ r 4 rib^--� `., . . ., YOUR STAY DATES: CONFIRMATION: May 06, 2015 — May 09, 2015 3168690431 Modify > HILTON HHONORS Start Earning Free Hotel Stays. Joining is Free! Welcome, - t Mark Voskuhl c 1� UO G ! � UVU � lam.sA �� � • If you are using GPS, please enter this address: 2700 Lake Vista Dr. Lewisville,TX 75067. ROOM INFORMATION: RATE INFORMATION: 2 QUEEN BEDS, KEEPING TRADITIONS Non-Smoking Confirmed Rate per night: 110.00 USD Rooms: 1 Total for Stay per Room Guests: 2 Adults Rate: 330.00 USD Check In: 3:00 PM Taxes: 42.90 USD Check Out: 12:00 PM Total: 372.90 USD Total for Stay: 372.90 USD Includes estimated taxes and service charges. (Gratuities not included.) .o- ZST �m Joao I S PP,GRAD 0 Caen aen Inn.• MVIE ULIP-) CTO 22,101W a Save up to 25%when you rent - - - a car with one of our partners. 2 • . , . - E�#RAN � ���� HILT-� N N� r Ti ms and RestirldJJrr+np.hr MEMO&$ MUNW52SIM DESTINATION OFFERS SPECIAL 'S ... INTER= t SUBSCRIBE ESTS - �u Follow so Twitter Like us on Facebook ® Book your next stay on our mobile app fl n CONtIAFD CCflO�dt�/ (wAtl() Hllinn- '� Please see Hiltons policy regarding firearms onhotel premises which can be found herer>'Y R r a T>y.•'.. 4�" a� r` £ -'t cry,M� i _ ""t'a m;a.. '�,. f '� n � '�1 '.�t5i'� t '•,. .: .` 4. Z _ }T q.� "ti's Service of alcoholic beverages is subtect4 state and local laws W6 be of legal drinking age Hilton Requests-Ir Arrival' ° items are subject to availability a Y Y� z ck;,'`'s + _..psi,s ,'x.x'�,n. •R✓ Y .4... HOTEL ROOM CALCULATIONS HILTON GARDEN INN PADDOCK - STEELE PADDOCK - STEELE KTA SYMPOSIUM TOTAL ROOM PER NIGHT ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT W/TAX RESORT TOTAL 5/6/2015 $110.00 13.000% $ 14.300 $ 124.30 $ 124.300 5/7/2015 $110.00 13.000% $ 14.300 $ 124.30 $ 124.300 5/8/2015 $110.00 13.000% $ 14.300 $ 124.30 $ 124.300 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $372.9000 Snyder, Denise W From: dean paddock <dino8688@yahoo.com> Sent: Thursday, February 12, 2015 15:21 To: Snyder, Denise W Subject: Fw: Your 06 May 2015 Confirmation #3173211967 On Thursday, February 12, 2015 3:12 PM, Hilton Garden Inn Confirmed <hiltongardeninn@res.hilton.com>wrote: f a YOUR STAY DATES: CONFIRMATION: May 06, 2015 - May 09, 2015 3173211967 Modify > HILTON �. HHONORS Start Earning Free Hotel Stays.Joining is Free! Welcome, Dean Paddock ' " ot"_ If you are using GPS, please enter this address: 2700 Lake Vista Dr. Lewisville,TX 75067. 1 ROOM INFORMATION: RATE INFORMATION: 2 QUEEN BEDS KEEPING TRADITIONS Rooms: 1 Rate per night: 110.00 USD Guests: 1 Adult Total for Stay per Room Check In: 3:00 PM Rate: 330.00 USD Check Out: 12:00 PM Taxes: 42.90 USD Total: 372.90 USD Total for Stay: 372.90 USD Includes estimated taxes and service charges. (Gratuities not included.) o M1 �irnt ellen inn• o d e ' ., 0 b 0 MVE UCS 70 23° e r#. Save up to 25%when you rent 1 a car with one of our partners. 2 i WORM ? vzt -44_-Al, Z ,Pl Lt',On H 0 CL A 10—, Will -6 4P, cy rega I' mises,'which'can be fodnd'herd.:�,c, 4,­PIeAsesedHiIt'on'sObIi irding' irearrins on hote pre _7771 drinking age. on, e legai_i q esis I -'�eqi'ic 66v�`ra66!�sis s' sCate and loical,laiii�-.:Must be'o-f V,', n, -4, -�ig"E�AIU`ADDRESS 6 NIN16i'd O'L6kSE,DO NOTREPL.WTO�,THIS E f* d' b count or-the' uWantici ate ntto: eowed��-C­ If Y66'Osd a d6bit/6redifi-card y-be-p'iace-'d o"jn;youft`a'r-d a c"-- be.ri§16ased for,7,12'h'ours�',�'.;,�'�,',��A- �'f&th&,hoi�i:including 6 cid��ial�,'ih(�ugh yo t - 's � I I . 1, "1 stihiatdd'in ur da"e"oiZhe6k�out'arnd'ud�h6d, Qr�iW d 5 te 6-f che ck Out o�r I o rig e.r;"a t t he'-d iscret ion of y o u r ca rd'i s s u e r -If yo6 6eed t6'MODIFY.or CANCEL ypurreservation,click here. ji- !.'Xn�y.�66a h6b'16 the'6 r6va I 6ie,A�pa�uiW 6t'e'$&r roorp type of this re"s6rvatioin 16'i'i�u bj6�i to th'L---,h 6t'6'1:s:aVaila`�ilii�'�t ihe tirn ia't e.: ..­�.­11�- _� _411 1-fi­,_-_1-1 � '161- l ctibrig6lo-r'�n 666tior4,,fe'6,.for 6x6mpIe';shortening,br-engt enmg.your��1.,�, c ange,is-reque!3t�d�and-6-i���'re§61t-j'n a,poss, e ratE m.ore ii-i` i-o n;,j b bili- i6I,-­it'aJater;daW I,'F'o`.�" nform a-i 646k'k��61o,s_ee�all reservation is-su ject.tolavaila i it an e poss e-a �-the ruiestand,restrictions��applic'a I s 4 f 6G:1�87TSTAY-HGI �ii6in f6 A ' "'iJ4 -1 you have.questions-regarding". ur r se-contact milton.Nese I 'r'6m at _zl,(48� blick h�r'd',o ail �N, 6rms an&- -�W Z 41,1�t'l Vk, -y Statement �iew&r'P�ivac at �a �,R s6rilie` Uni6bscribing rom all-mark6ting,'dmail will fprevent-you-fr'om-'r�,�eiving you ir�'k 1:6-ofs,"'Month ly,�tat6rn ent�.You,canfco 11 11., . '�O le.orby callih'6 f� c ec your account by ociaika irio vour 6rofii 0�HH6NO R�*S.',bbt;*id6 the Onite�j�§iati��-an�-da It �'�qi.G�'.AOWAA AC;Sir r7.'fA, _Y; HOTEL ROOM CALCULATIONS HILTON GARDEN INN PADDOCK - STEELEPADDOCK - STEELE, DRIVING EQUIPMENT DOWN IOTA SYMPOSIUM TOTAL ROOM PER NIGHT ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT W/TAX RESORT TOTAL 5/G2015 $129.00 13.000% $ 16.770 $ 145.77 $ 145.770 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $145.7700 Snyder, Denise W From: Dean Paddock <dino8688@yahoo.com> Sent: Friday, February 13, 2015 11:08 To: Snyder, Denise W Subject: Fwd: Your 05 May 2015 Confirmation #3175645156 Sent from my iPhone Begin forwarded message: From: "Hilton Garden Inn Confirmed" <hiltongardeninngres.hilton.com> Date: February 12, 2015 at 3:25:53 PM EST To: "dino8688@yahoo.com" <dino86882yahoo.com> Subject: Your 05 May 2015 Confirmation #3175645156 Reply-To: hiltonhelpghiltonres.com TW Vl'R. ) Wvww w p IJgW p U W-P 0 O YOUR STAY DATES: CONFIRMATION: May 05, 2015 — May 06, 2015 3175645156 Modify ) Start Earning Free Hotel Stays. Joining is Free! Welcome, Dean Paddock 0 @WAVE OUR M0 I_1....1�. If you are using GPS, please enter this address:2700 Lake Vista Dr. Lewisville,TX 75067. 1 ROOM INFORMATION: RATE INFORMATION: 2 QUEEN BEDS KEEPING TRADITIONS Rooms: 1 Rate per night: 129.00 USD Guests: 2 Adults Total for Stay per Room Check In: 3:00 PM Rate: 129.00 USD Check Out: 12:00 PM Taxes: 16.77 USD Total: 145.77 USD Total for Stay: 145.77 USD Includes estimated taxes and service charges. (Gratuities not included.) X WHOMo v � E—El COMMENTS AND REQUESTS: ICI/IPO BREAKFAST NOT INCLUDED: ADDITIONAL INFORMATION: Tax: • 6.00% per room per night • 7.00% per room per night • Self parking: 0.00/night 2 r� Follow us on Twitter � Like us on Facebook � Book your next stay on our mobile app I © 5=�:cf r"'S' 3+."i+�e•.tip cr.c .�ca. � _. - - ft}tt'S] � � � a✓ �' a,' ; �, � 4 :', � , a 'fir `` �- 5� F J $ P.7 Please see Hilton s policy regaFdmg firearms on'hotel premises which can be found here F �. o .rV Service of alcoholic beverages is subject to state`and local laws Must be of leg al%dnnkmg age Hilton Requests Upon Arnyal�" w: items are subject to;availabllltyIA PLEASE DONDT,REPLY TO THIS EMAIL MAIL"SENT TO aTHIS EMAIL ADDRESS CANNOT BE ANSWERED x v �tb Vii• " ,rh F ... t PK.. If you'use a debii%credit card to check in,ahold maybe placed on you card account for the full anticipated.amountto 6elAed to the hotel' cluding estimated'inciden»tals,throughyour;date of check out andauch hold,may not be released for 72 hours from the date'of check-out or longer at the_discretio'nof your card issuer If you(need to MODIFY or,CANCEL your reservation click here ''+ ' Any change to,the a.rridal date,departure date or room»type of this reservation-is subjkt`to the hotels availability at the time tFie� ` ten.« ;change is requested and may,result in a piissible rate,change or ah'additional fee Forexample,shortening or lengthening your •;preservation is subject to,availabiiity and"may not.bepossible at a later.date.For more information;please click hereto see all r ,the rules and restrictions applicable tothis.reservation � r ti ,"If you have questionsregarding your'reservation please contact Hilton.Reservations antl Customer Care at 1 877�STAY HGI , (782=9444) click here,or,email us at HGIHeIp(a)hiltonres com a , ,s 'r, ZA W Hilton HHonors membership earning of,Points&Miles and redemption of points are subtect to HHonors Terms and' . r Conditions. View Our Privacy Statement Create or Update a Profile , T� Urisubscnbe P Unsubscnbing from all marketing email will prevent you from receiving your, rs Monthly Statement You can continue to:., +check your account Iti logging ini6 vour or'ofile or by"callmg,1'800t HHONORS;:Outsideahe United�States and Canada please ; dial+8b0 44446`86 67 for assistance r "r• y�s 9 _ r eta<k 'n '�,� f.z Notice of Confitlentla- This message and any attachments may contain confidential mformation:Wit has;beensent to your y a, error,please reply to advise the,sender of the errortand therrimmediately delete this message�- Gv rM indicates a trademark of Hilton Worldwide F16Hilton Worldwide'Hilton'Re`servations and Customer Care 12050 Chennault Drnve;1 Carrollton Texas 75006 USA View»,. online ;�' - ,, ;w.� s•� ,m'" � �:7 "+�`"; r .i' � of SRV �, ;N� � k�e 7 _ Prescribed by State Board of Accounts City Form No.201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL 'An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Paddock-Steele $372.90 Voskuhl- Payne $372.90 Paddock-Steele DRIVING $145.77 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Hilton Garden Inn Dallas - Lewisville IN SUM OF $ 785 State Highway 121 Lewisville, TX 75067 $891.57 ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1120 43-430.02 $372.90 1 hereby certify that the attached invoice(s), or 1120 43-430.02 $372.90 bill(s) is (are)true and correct and that the 1120 43-430.02 $145.77 materials or services itemized thereon for which charge is made were ordered and received except FEB 1 6 2015 Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund