242569 02/24/15 CITY OF CARMEL, INDIANA VENDOR: 368118
ONE CIVIC SQUARE MATRIX INTEGRATION CHECK AMOUNT: $****10,482.72*
CARMEL, INDIANA 46032 4n MAIN STREET CHECK NUMBER: 242569
JASPER IN 47546 CHECK DATE: 02/24/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
102 4463201 24673 1056543 2,756.80 REPLACEMENT SWITCHES
1202 4340400 32653 1056820 2,195.56 NETWORK EQUIP
1202 4463201 32653 1056820 5,530.36 NETWORK EQUIP
0 ! INDIANA RETAIL TAX EXEMPT PAGE
II i,,a}}' mel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 32653
35-60000972
ONE-CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1129/2015 Network Monitoring -?L
Matrix Integration Carmel Communications
Attn: Valerie Lange SHIP Terry Crockett
VENDOR 417 main Street TO 3 Civic Square
Jasper, in 47546 Carmel, IN 46032
(317)571-2567
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 43.404.00
1 Each HP IMC Startup Service for JG747AAE H7L38A1 $2,195.56 $2,195.56
Sub Total: $2,195.56
Account 44. 32.01 �
1 Each HP-Services-3yr 24x7 IMC Std and•Ent ADD�E,F� fd8 $640.20 $640.20
1 Each HP-Services 3yr 24x7 IMC StdS Plat ELTU IF_-C SVClU4AR,}OE $1,422.67 $1,422.67
tai t >t u /� �
1 Each HP Networking Other-IMC Stdfo>nid)ENT,A.,DD;50NODE I L ut J749 $1,486.07 $1,486.07
1 Each HP Networking Other-IMC d .Pa f'W60NODES ELTU JG $1,981.42 $1,981.42
CD
Sub Total: $5,530.36
Quote No.AA X1008,ji k
Send Invoice To:
City of Caravel
Terry Crockett
3 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
1202 Carmel IS Dept. PAYMENT $7,723.92
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE�ABOVE•ORDER.
•SHIP REPAID. C/�`'�-[p-�J�'/ _
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY !1 /t /•Y ,-
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS. / Director /
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE �� I
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VOUCHER NO. _ WARRANT NO. O
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ALLOWED 20 C
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ON ACCOUNT OF APPROPRIATION FOR
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Board Members ® D)
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the (1) m
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materials or services itemized thereon for >m
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which charge is made were ordered and
received except M
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-- ---...-_--..-................-..................................................................... ...-.. ----------------
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
I Payee
I Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
02/09/15 1056820 $2,195.56
02/09/15 1056820 $5,530.36
1 hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
Matrix Integration ALLOWED 20
Attn: Valerie Lange
IN SUM OF $
417 Main Street
Jasper, In 47546
$7,725.92
ON ACCOUNT OF APPROPRIATION FOR
IS Department
- I
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT
Board Members
32653 1056820 43-404.00 $2,195.56__ I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
32653 1056820 44-632.01 $5,530.36
materials or services itemized thereon for
which charge is made were ordered and
received except
Friday, February 20, 2015
61/ Directof , IS
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Hewlett Packard• •Microsoft
VMware• •Aruba
�0 Cisco Systems• •Juniper
Mitel•
G
® Matrix Integration LLC • 417 Main Street, Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573
___ _----._
Bi41 to: _ Ship to:
City of Carmel Carmel, City of
Terry Crockett Terry Crockett
Carmel City Hall Carmel City Hall
One Civic Square One Civic Square
Carmel IN 46032 Carmel IN 46032
(317) 571-2634 Ext. 0000
Purchase Order-# Account ID Salesperson Ship Via Terms Invoice:# Invoice Date NPage24673 CARMEL BALLINGERDROP SHIP Net 30 INV1056543 1/21/2015
Quan Item# ; Description Serial# Unit Price Extended Price
1.00 HP INDIANA QPA QPA 413079 LOCID# 10025751 $0.00 $0.00
1 JG311A HP - HI 5500-24G-4SFP W/2 INTF SLTS SW $2,042.06 " $2,042.06
CN47FGG189
1 JD362A HP- A5500 150WAC POWER SUPPLY $215.26 $215.26
1 JE007A HP NETWORKING 3COM- V1910-24G-POE 365W $499.48 $499.48
CN40BX30TV
I
S�
Card Check# i ORD# AQ108074 GEM Subtotal $2,756.80
THANK YOU! ! ENR/ENR Misc $0.00
COMMENT
Su a ,...:,<.-. : . Tax $0.00
t.; Freight $0.00
Due: 2/20/20 Total $2,756.80
;5^ Batch ID: -1/21/1.5ER' Payment Received $0.00
_.__._.______,-Invoice__._. _Balance._Due___.___. -
Please,pay from-this 'invoice.All past due charges are subject to a 13/4% per month penalty.
SAYE THIS RECEIPT.IT IS YOUR PR®OF OF PURCHASE FOR;WARRANI'Y REPAIRS.
Terms and conditions on the reverse side.
White Copy-Customer Yellow Copy-FiieWWW.MATRIXI NTEG RATION.COM PLEASE PAY FROM THIS INVOICE
TERMSAND CONDITIONS
1, ACCEPTANCE, MODIFICATION,ASSIGNMENT: 13ti placing this order for software, 12. LIMITATION OF LIABILITY: :Ma irix shall not under any circumstances be liable to the
computers,telephone equipment or related products or services,including the installation and Custuntei,owner of the Goods and Services or any third party for special,indirect,incidental,
cabling or wiring(collectivel) iefened to as"Goods and Services"),C'nSIOmer(as identified on or consequential damages, including,without limitation,loss of profits or revenues. loss or
the reverse side hereof or the Irrcoice)agrees to these Terms and Conditions which shall prevail damage to other property or equipment.cost of capital or of purchased or replacement goods,
Over inconsistent pro\inions in all),other forst or document of Customer. No change or nioditica- or expense,delay or inconvenience caused by or arising from the purchase.safe,use,repair Or
lion shall be applicable unless set forth in writing and signed by Matrix integration LLC("Nla- inability to rise the Goods and Services or by am performance or non-performance under,Or
trix"). Neither this order nor any interest thcrein shall be assigned by Customer except with the breach OC,these'Penns and Conditions. Matrix's soft liability for any defective Goods and
prior written cunsenr of Matri.e. Services shall he its repair or its replacement pursuant to the Express Warranties set forth
above,or ifamended,as applicable at the time of manufacture or repair of the Goods and Ser-
a. PAYMENT:Customer a,�ces to pay deposit or do\vn payment as required b)Jklatrix.Customer \ices. Some states du not allow'the e\clusion or limitation of incidental or consequential
agrees to pay to Matrix the amount indicated on the Invoice,per terms of invoice fiom date of damages,so the above limitations or exclusion nnay not apply to all Customers. Any action
Invoice(U.S,funds only),for Goods and Services Ordered. INTERiiST WILL BE CHARCED resulting from an)breach on tine part of Matrix as tO the Goods or Service,delivered hereunder
AFTER DUE DATE S"1'ATEDONINVOiCEFRONI7'HEI).A1'EOFINI'OICEAT79iERA'I'L' must be commenced within one year after the cause of action has occurred.
OF ONE AND THREE-QUARTERS PERCENT(1.7544.)PER BION"PN. International sales 13. RETURNS AND ALL05VANCES: Because(if tlie nature of,Matrix's Goods and Service,
wifl require additional payment arrangements No Goods and Services shall be sold on consign-
ment Or conditional sales basis. Payment for tits Goods and Services delivered hereunder shall and Matrix's agreements with vendors,Matrix only provides for a ten(10)calendar day return
constiade acceptance thereof. Until payment is received in full,all Goods and Scrc ices sold to policy based on deliver),date..There shall be a fifteen percent(t%)restocking fee oil any
Customer o listed on Customer's invoices remain the property of Matrix,and Matrix will hold returned item, in addition to anv specific out-of-pocket expenses which Matrix may have in-
title to these items 1111131 soca ante as payment in full is received by Matrix. ht the event of a returned curled specific to your sale Any returned Goods must be in new,resalable condition and
check issued by Customer to Matri.•.,Customer agrees to pay a service tee not to exceed the greater include original boxes..chrink-w rapped documentation and system sotrn are. Any return cif
of thirty dollars(530.00)or f iye percent i 4.ti)(hut nut more than two hundred lift),dollars("S250.00) Goods must he accompanied by an RMA#provided by Matrix. I herr are no returns or refunds
of the amount clue. In regard to open accounts,lease and sales contracts.properly and title shall of anv kind on any commerciaf sofR\varc,()pulled Or unopened. It a software vendor guarantees
vast in the Customer only when all ntonits owed by said Customer have been\eritied by Matrix satisfaction of their product.it will be vour responsibility tO seek a refund dnectty with that
•under if volt are nor satisfied. \Matrix does not support money-back guarantees un software.
as having been paid to tilatrix in till. Mahix will exchange an item purchased Front Matrix only dthat item is found to have been
detective,as determined by Matrix,at time of purchase. This will not apply if the item was
3. DELIVERY: The specific terms of delivery are as stated un the averse side hereof or on the purchased by the Customer with the following notation on the front side of this invoice: "AS
invoice. Goods and Services which are delivered in adv,nce of schedule are delivered at the risk IS,NO WARRANT Y,'"or any nutation that implies the same. Beibre all exchange takes place,
ufCu,tomer Ivlatrnx is not liable for delays or 1Lilure to ship due to fire,strike.,let nfGod,the pubad. the Customer must provide this invoice as proof of purchase. Von-authorized installations
enemy or other causes bevond the control of\Matrix.. Wifh respect to Matrix.all shipments are rade by non-certified personnel matt void your ntanufecturefs\\aoaHty L!nder those crrcum-
FAI.B.point of shipment('Ship'10-on reverse side).fr;Sght prepaid and allowed. Shipments to stances.anv repairs«ould he classdied as Out-of-warranty,and be charged for normal sen ice
Alaska and 1 fawatii are freight prepaid and allowed to Font of exit. Matrix reserves the right to rates and replacement parts. Matrix makes no warranty as to the suitability of Customer's itork
select lite appropriate carrier. Special requests including,but not limited to, inside dchveryt environment for lite use of micro computers or telephone equipment. Fnviionme.ntal problem,
installation-and call before delivery are not included in the price. Any charges arising from Failure. \will be treated and charged as normal service calls Matrix assumes no responsibility as to the
to meet shipment,rerouting while in transit,nr carrier storage charges are the responsibility of the protection.suitability and/or integrity of your data. it is Customer's responsibility to back
M
Customer. atrix\rill select the carrier unless otherwise.specified un the order. Any additional up C'ustomer's data re2olarly
costs incurred packaging the Goods and Services as a result of request by Customer will be at
Customer's cost. 1f the Goods and Services are not accompanied by a bill of lading, Matrix's la. SECURITY AGREENIENT: Matrix may require and C'UStUmer shall grant a security
invoice shall be eogclusive. interest in Goods and Services sold pursuant to any credit Matrix may extend to the Customer.
Customer irrevocabl) constitutes and appoints Matrix as the Customer's true and lawful attor-
4. CLAMS: All shipments ate delivered to the carrier in good condition and Matrix's liability ney-in-fact with fill pincer of substitution to execute,acknowledge and dehver am instru-
ceases after acceptance by carrier Ifshipment arrive,short or damaged.the Customer must file a meat;as due and perform any acts facilitating enforcement of"Matrix's remedies under this
claim immediately\\'illi the carrier in the event of concealed dama:,,c,notify carrier and request an Agreement,specifically including.but not limited to,the filing of UCC financing statements
immediate inspection. Keep all cartons and packing material. Failure to file claim within the with respect to any(mods and Services sold by Matrix to Customer,
specified time required for each vendor or,d nu vendor.five(i)day's oiler receipt of Goods and
Sen•iees constitufrs acceptance and a waiver of anv such elaims 15, GOVERNING LAW: All dispute,between the parties,whether m not arising out of
these leans and t'onditions,\rill he governed by fete laws of the State of Indiana. Customer
agrees to submit to the jurisdiction of and agrees all lawsuits relating to any disputes between
5. DISCLAIMER OF YYARRANTIEs: 7 he express warranties below are Matrix s sole\\all an- the Customer and Nfatrix will be brought only in a state court located in Dubois County.
ties of its Goods and Services,dwre are no understandings,agreements,representations.of
war-Indiana or the Lotted States District Court for the Southern District OF Indiana. THE CCiS-
ranties.express or implied(including int)•reg:idina the merchantability or fitness hx a particular TOMER IIERE13Y WAIVES'THE.RIGHT TO A TRIAL 13Y JURY IN ANY ACFiON,PRO-
purpose),not specified herein.respecting the Goods and Services. P,xeept for those obligations CEEDINCvCLAPYLOR COUNTERCLAIM WHETHER iNCONTRAC'TORTORT.ATLAW
of Matrix idenhtied in these Teens and Conditions•all risks related to the quality and performance OR IN EoUI FY.ARISING OU"F OF OR RELATING INANY WAY PO THESE TERMS AND
o1 the Goods and Services and responsibility for repair or service costs rests solely on the Cus-
tomer. CONDtFIONS A1VD ALL OTHER DISPUTES BEfWF.EN THE PARTIES.
6. EXPRESS WARRANTIES: T}ie express w'arranires Of Matrix are as Co16nvS: '16. MITIGATION: If Matrix repossesses the Grads and Services prior to payment by the
Fill- GOODS AND SERVICES SH:11L BE C'UVFRFD BY fHE MANUFACTURER'S \\)\R- Customer of all amounts due hereunder. Matrix may sell the Goods and Services. AS iS.
R ANI'Y OF ANY)WHiCH SHALL BF BETWEEN THE,MANI-TAC'i'URER AK'D CUSTO\1ER_ WFIFRE IS,free and clear of all rights of the Customer at either public or private sale. and
ONLY WiTHAUTHORILATH)N FROM MANUFACPURL-R.WILL l4AIRik ACI'AS RFFER apply the net proceeds(after deducting expenses of repossession and sale)to the obligation
Rat AGENT FOR WARRANTY RELATED ADJL!S f'\MFN'TS, REPAIRS.OR EXCHANGES, it C'ustomer hereunder. The Customer shall remain liable for any deficiency. \MATRIX MAY
.AS REQUIRED BY THE MANUFACI(-1RER. DURING THE PERIOD OF THE DISPOSE Oh- THE GOODS IN ANY COtv1MERCIALLY REASONABLE. PLACE.AND
MANUFAC'TURER'S WARRANTY. MATRIX SHALL ONLY PFRiORM WARRANFY RE- MANNER AND THE CUSMIMER WAIVES ANY NOTICE OF TIMFi PLACE .ANF)
PAIRS TO THE F\TE_NT AUTHOR17_EU BY THE MaNUFACiURLR, ANY COST THAI' MANNER OF SALL
\M:ATRIS INCURS W IILE ACTING AS SAID A(,FNF OR MAK1,M, SAID WARRANTY
REPAIRS SHALE.BF 1111 t)liLI(iA11ON Of 'THE CUS-f)'w1FR.';UBJEC'I W REIMBURSE;- 17. INTEGRATION: fhN order for Goods and Services,including these Terns and Condi-
MEM BY MA-W AC FURER. MATRIX MAY,Al ANY TIME:, DECIDE NOF TO ACT AS eons,along with anv Credit Application,lnvoice,Ackmnvirdgrarnt, Bit; of Ladino (and
SAID A(i_\1'. any exhibits,addenda or amendments thereto)ol'which this Order niav be a part,constitutes!hs.
sole and complete agreement between;tilatrix and the Customer with respect to the purchase of
7. ATTORNEYS FEES:Customer shall be responsible for all expenses and costs in connection the Goods and Services.
with the enforcement by Matrix of'these Terms and Conditions and the costs of,collection(includ-
ing the fees of am collection a�tncies to\\lion the Customer's account ata)'be reierredl.plus 18. ACKNOWLEDGEMENT: All orders will be acknowledged promptly,shwAing how the
reasonable anornevi'fees("which attorneys' fecs'shail not he less than 2�%of the annount due, order was entered,the approximate shipping time and other pertinent information It is the
unless a lower amount is spe\,ified by applicable law). Customers obligation to examine this ack ov,ledgentem carefully;md nohf} Matrix immedi-
utely of any discrepancies. B\cry reasonable effort is made to ship as acknowledged,however,
8. CANCELLATION: All cancellations must he made in wining. Admimsuative and/or labor the acknowled rd ship date is approximate.tilatrix will general(}'ship within five(5)working
charges may be incurred by the Customer depending upon the stage of its installation or ability days n1'tlm acknowledged ship date. iFa fan ship date is necessary.Customer must inFo-m
and cost of Matrix to return amv Goods. 'tilatrix at time of order and aviatrix will make all reasonable efforts to meet each Customer's
request. Acknowledged shipping dates are contingent upon the Corse majeure conditions
N ORDER ty to CHANCES:All changes to an Order must be made m willing and are subject to contained in these Terms and Conditions,
Hoist's ahihq'to conform.
10. RE\IEDIE.S: the remedies herein rexcred shall be cumulative,and additional to any other I9. MATRIVS PERFORMANCE OF ITS OBLIGATIONS: File production and delivery
or further remedies prnvidcd in fan-or equity. No waiver oCa breach ut any'provision Of these'fertns of tfnc Goods and Services to the extent delayed or hindered or prevented from the performance
and Conditions shall cun.stitute waiver of any other breach or of such provision, by reason of natural disasters,acts of God.strikes. lockouts.labor troubles. inability to pro-
cure materials,casualties.Gnlure of power,restrictive governmental Lms or regulations,riots,
11. INSOLVENCY:'Matrix map fiathwith cancel this order in the event of the happening of any
insurrecrion.acts of terrorism.w<nr or other reason of a like nature not the fault of Matrix she(l
of the.following or uny other comparable event: insulitis)of the Customer.the tiling O1 a\moat- excuse For the period of the delay Matrix's performance and-the period for the perfomance shall
art' ration 'm bankru.icy,the filing of any involuntary he extended for a period equivalent to the period of such delay.
p p g y petition to have Customer declared
bankrupt provided it is not vacated within thin}(30j days from the date of filing,the appointment
of a receiver or trustee for Customer provided such appointment is not vacated within thirty 001
days from the date of such appuutment,or the execution by Customer of an assignment for the
benefit of creditors.
REV 4,105
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
1056543 $2,756.80
I
i
I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Matrix Integration
IN SUM OF $
417 Main Street
Jasper, IN 47546
$2,756.80
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
s
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
24673 1056543 102-632.01 $2,756.80 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund