HomeMy WebLinkAboutBPW-02-18-15Office of the
Clerk- Treasurer
City of C
,l
cl
rmel
Board of Public Works and Safety Meeting
AGENT IcA
Wednesday, February 18, 2015 — 10:00 a.m.
Council Chambers City Hall O e Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the January 21, 2015, Regular Meeting
b. Minutes from the February 4, 2015, Regular Meeting
2. BID /QUOTES — OPENINGS /AWARDS
a. Quote Openings for the Keystone Parkway Bridge Beam Repairs (126th /116th /106th
Street); Jeremy Kashman, City Engineer
b. Quote Opening for the Carmel Drive and Keystone Parkway Decorative Concrete
and Street Repairs; Jeremy Kashman, City Engineer
3. PERFORMANCE RELEASES
a. Resolution BPW-02-18-15-01; Ridge at Legacy, Section 3; Storm Sewer & SSD;
Timothy Walter, Platinum Properties
b. Resolution BPW- 02- 18- 15 -02; Hadley Grove; Curbs; Matt Howard, M/I Homes
c. Resolution BPW- 02- 18- 15 -03; Sanctuary at 116th'; Section 6; Water Mains; John
Duffy, Director of the Department of Utilities
4. CONTRACTS
a. Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt
Hoffman, Cannel Fire Department
b. Request for Purchase of Goods and Services; Zagster; ($30,000.00); Bicycle
Sharing; Mike Hollibaugh, Director of the Department of Community Services
c. Request for Purchase of Goods and Services; Hood's Garden, Inc.; ($23,242.50);
Annuals and New hanging baskets; Dave Huffman, Street Commissioner
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
d. Request for Purchase of Goods and Services; E &B Paving; Change Order #7;
(increase $6,650.00); Illinois Street Extension; Jeremy Kashman, City Engineer
e. Request for Purchase of Goods and Services; Main Street Path; INDOT Change
Order ($0.00); Jeremy Kashman, City Engineer
f. Request for Purchase of Goods and Services; Government Payment Service; Chief
Tim Green, Carmel Police Department
g. Request for Purchase of Goods and Services; Engagement Letter; Williams
Barrett & Wilkowski; Doug Haney, City Attorney
5. USE OF CITY OWNED PROPERTY
a. Request to Use of Japanese Garden /Council Chambers; Ceremony; March 26,
2015; 4:00 p.m. to 5:30 p.m.; Carmel Green Teen
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Uniform Conflict of Interest Disclosure Statement; Gregory Webb and Nancy Heck
c. Resolution No. BPW- 02- 18- 15 -04; A Resolution Approving the Transfer of
Property between the City of Carmel and the Indianapolis Parks Department; 700
Hanging Grow Baskets with liners; Dave Huffman, Street Commissioner
d. Resolution No. BPW- 02- 18- 15 -05; A Resolution Acquiring Walnut Creek Drive
Via its Power of Eminent Doman; Mike Hollibaugh, Director of the Department of
Community Services
e. Request for Dedication of Public Right of Way; Conner Prairie Foundation; Ellen
M Rosenthal, President of Conner Prairie Foundation
f. Request for Replat of Block H; Units 17 & 18; Cottages at Carmel; Troy Terew,
True North Surveying
g. Request for Temporary Construction Entrance; Bonbar at Monon Lake
Subdivision; Kevin Sumner, Weihe Engineers
h. Request for Variance; Landscaping in Right of Way; Cesare Turrin, Woodfield
Homeowners Association
i. Request for Variance; 4513 Repass Drive; Driveway in Easement; Jesse McKinney,
Weekley Homes of Indiana
j. Request for Consent to Encroach; 4513 Repass Drive; Driveway in Easement;
Jesse McKinney, Weekley Homes of Indiana
k. Request for Consent to Encroach; Woodfield Subdivision; Landscaping in Right of
Way; Cesare Turrin, Woodfield Homeowners Association
1. Request for Stormwater Technical Standards Variances; Brad Schrage, American
Structurepoint
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, FEBRUARY 18, 2015 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the January 21, 2015 Regular meeting were approved 3 -0.
Minutes for the February 4, 2015 Regular meeting were approved 2 -0.
BID /QUOTES — OPENINGS /AWARDS
Quote Openings for the Keystone Parkway Bridge Beam Repairs (126`" /116`h/106' Street); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
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Quote Opening for the Carmel Drive and Keystone Parkway Decorative Concrete and Street Repairs;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
PERFORMANCE RELEASES
Resolution BPW- 02- 18- 15 -0J; Ridge at Legacy, Section 3; Storm Sewer & SSD; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 02- 18- 15 -02; Hadley Grove; Curbs; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Resolution BPW- 02- 18- 15 -03; Sanctuary at 116111; Section 6; Water Mains; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
CONTRACTS
Tabled.' Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffrnan, Carmel Fire
Department
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Request for Purchase of Goods and Services; Zagster; (S10,360.00); Bicycle Sharing; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Hood's Garden, Inc.; ($23,242.50); Annuals and New
hanging baskets; Board Member Burke moved to approve. Board Member- Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; E &B Paving; Change Order #7; (increase $6, 650.00);
Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request for Purchase of Goods and Services; Main Street Path; INDOT Change Order ($0.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Government Payment Service; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Engagement Letter; Williams Barrett & Witkowski;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
USE OF CITY OWNED PROPERTY
Request to Use of Japanese Garden /Council Chambers; Ceremony; March 26, 2015; 4:00 p.m. to 5:30
p.m.; Carmel Green Teen, Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA
Traditions on the Monon
Uniform Conflict of Interest Disclosure Statement; Gregory Webb and Nancy Heck
Resolution No. BPW- 02- 18- 15 -04; A Resolution Approving the Transfer of Property between the City
of Cannel and the Indianapolis Parks Department; 700 Hanging Grow Baskets with liners; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution No. BPW- 02- 18- 15 -05; A Resolution Acquiring Walnut Creek Drive Via its Power of
Eminent Doman; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request for Dedication of Public Right of Way; Conner Prairie Foundation; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Repla! of Block H,' Units 17 & 18; Cottages al Carmel; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
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Request for Temporary Construction Entrance; Bonbar at Monon Lake Subdivision; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Variance; Landscaping in Right of Way; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Variance; 4513 Repass Drive; Driveway in Easement; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; 4513 Repass Drive; Driveway in Easement Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; Woodfield Subdivision; Landscaping in Right of Way; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Stormwater Technical Standards' Variances; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:09 a.m.
Approved
ATTEST:
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iana L. Cordray, 1 -IC — Clerk - Treasurer
Clerk - Treasurer
(rte
Iyor James Brainard
Diana L. Cordray, IAMC' - Clerk - Treasurer