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Home My WebLink About242822 03/03/15 CITY OF CARMEL, INDIANA VENDOR: 364049 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $****50,791.78* CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK NUMBER: 242822 CARMEL IN 46032 CHECK DATE: 03/03/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL0315 47,839.00 OTHER CONT SERVICES 1208 4350900 CCC068 2,952.78 OTHER CONT SERVICES INVOICE l � i . Department of Administration <. kit1 SOLD Attn: Director TO One Civic Square 1 L ESTATE SERVICES Carmel, IN 46032 INVOICE#: CCCO68 DATE. 1/31/2015 ARO 610010$2,310.89,610011 $641.89 RE; Tarkington and Studio Event Operating Expenses for the period 111/15- 1/31/15 Date Cost January 2015 Tarkington Event Operating Expenses • 1/2/15 "Wizard of Oz" $515.83 • 1/3/15 "Wizard of Oz" $763.42 • 1/16/15 "Diavolo" $515.82 • 1/17/15 "Diavolo" $515.82 $2,310.89 January 2015 • 1/30/15 "The 39 Steps" $368.19 • 1/31/15 "The 39 Steps" $273.70 $641.89 Total Due: $2,952.78 Please indicate above invoice number on remittance and send to: -- - - REI Real Estate Services,-LLC 11711 N. Pennsylvania,St., Ste.200 Carmel, IN 46032 ��_�� TERMS: NET 30 DAYS S fitted To MAR 0 2 2015 Cy$erk Treasurer .Database: REIMRI General Ledger Page: 1 ENTITY: 610010 4.5 Production Date: 2/19/2015 CCCCDC(TARKINGTON EVENT) Time: 09:21 AM Accrual 01/15-01/15 Report includes an open period Entries are not final Account Entry Site Job Entity Period Date Src Reference Id Code Dept Description Debit Credit Balance 51100-0010 Gen Maint Svcs-Fee Balance Forward 0.00 610010 610010 Balance Forward 0.00 610010 01/15 1/15/2015 AP 050014 @ 997704 MAI NT.OT 65.00 0.00 65.00 REI REAL ESTATE SERVICES,LLC 610010 Account Totals: 65.00 0.00 65.00 **Account Totals 65.00 0.00 65.00 53100-0000 Security Balance Forward 0.00 610010 610010 Balance Forward 0.00 54350-0000 Janitorial Svcs Balance Forward 0.00 610010 610010 Balance Forward 0.00 610010 01/15 1/15/2015 AP 050014 @ 2357 TARK EVENT 1,590.50 0.00 1,590.50 MARQUIS COMMERCIAL SOLUTIONS 610010 01/15 1/15/2015 AP 050014 @ 2358 TARK EVENT 1,570.75 0.00 3,161.25 MARQUIS COMMERCIAL SOLUTIONS 610010 01/15 1/22/2015 AP 050170 @ 2364 TARK EVENT 11161.44 0.00 4,322.69 MARQUIS COMMERCIAL SOLUTIONS 610010 01/15 12/31/2014 CW 015505 @ ACC MARQUIS INV#2357 0.00 1,590.50 2,732.19 610010 01/15 12/31/2014 CW 015505 @ ACC MARQUIS INV#2358 0.00 1,570.75 1,161.44 -610010 01/15 1/31/2015 CW 015795 @ ACC MARQUIS INV#2374 913.84 0.00 2,075.28 610010 Account Totals: 5,236.53 3,161.25 2,075.28 **Account Totals 5,236.53 3,161.25 2,075.28 54400-0000 Janitorial Supplies Balance Forward 0.00 610010 610010 Balance Forward 0.00 610010 01/15 1/22/2015 AP 050170 @ 12164 004 TISSUE,TOWEL,SPECTRU HP 58:24 0.00 58.24 PRODUCTS 610010 01/15 1/31/2015 AP 050493 @ 12192672 TISSUE,TOWELS,SPECTR HP 112.37 0.00 170.61 PRODUCTS Database: REIMRI General Ledger Page: 2 .ENTITY: 610010 4.5 Production Date: 2/19/2015 CCCCDC(TARKINGTON EVENT) Time: 09:21 AM Accrual 01/15-01/15 Report includes an open period. Entries are not final. Account Entry Site Job Entity Period Date Src Reference Id Code Dept Description Debit Credit Balance 54400-0000-Janitorial Supplies (Continued) 610010 Account Totals: 170.61 0.00 170.61 **Account Totals 170.61 0.00 170.61 **Grand Totals 5,472.14 3,161.25 Database: REIMRI General Ledger Page: 3 ENTITY: 610011 4.5 Production Date: 2/19/2015 CCCCDC(STUDIO EVENT) Time: 09:21 AM Accrual 01/15-01/15 Report includes an open period Entries are not final Account Entry Site Job Entity Period Date Src Reference Id Code Dept Description Debit Credit Balance 53100-0000 Security Balance Forward 0.00 610011 610011 Balance Forward 0.00 54350-0000 Janitorial Svcs Balance Forward 0.00 610011 610011 Balance Forward 0.00 610011 01/15 1/15/2015 AP 050015 @ 2357 STUDIO EVENT 1,053.18 0.00 1,053.18 MARQUIS COMMERCIAL SOLUTIONS 610011 01/15 12/31/2014 CW 015505 @ ACC MARQUIS INV#2357 0.00 1,053.18 0.00 610011 01/15 1/31/2015 CW 015795 @ ACC MARQUIS INV#2443 THRU 1/31/15 528.16 0.00 528.16 610011 Account Totals: 1,581.34 1,053.18 528.16 **Account Totals 1,581.34 1,053.18 528.16 54400-0000 Janitorial Supplies Balance Forward 0.00 610011 610011 Balance Forward 0.00 610011 01/15 1/22/2015 AP 050171 @ 12164004 TISSUE,TOWEL,SPECTRU HP 38.83 0.00 38.83 PRODUCTS 610011 01/15 1/31/2015 AP 050494 @ 12192672 TISSUE,TOWELS,SPECTR HP 74.90 0.00 113.73 PRODUCTS 610011 Account Totals: 113.73 0.00 113.73 **Account Totals 113.73 0.00 113.73 **Grand Totals 1,695.07 1,053.18 S�g i INVOICE Invoice: CARMEL0315 Date: F, x March 1.2015 � h s �6 L Department of Administration ' 11 ' Attn:Director One Civic Square Carmel,IN 46032 Due March 1,2015 for the period 3/1/15-3/31/15 for the property known as the James Building: 2nd Floor Support Space Estimated 2015 Monthly Operating Expense $ 2,155.00 Black Box Theater(aka Studio Theater) Estimated 2015 Monthly Operating Expense $ 6,201.00 Main Theater Estimated 2015 Monthly Operating Expense $ 32,151.00 Theater Support Space Estimated 2015 Monthly Operating Expense $ 5,471.00 Credit for January 2015 Estimate Adjustment $ (101.00) Credit for February 2015 Estimate Adjustment $ (101.00) Civic Theater Support Space Estimated 2015 Monthly Operating Expense $ 1,853.00 Credit for January 2015 Estimate Adjustment $ (102.00) Credit for February 2015 Estimate Adjustment $ (102.00) Civic Office Space Estimated 2015 Monthly Operating Expense $ 522.00 Credit for January 2015 Estimate Adjustment $ (54.00) Credit for February 2015 Estimate Adjustment $ (54.00) Total Estimated Monthly Operating Expenses Effective 311/15 $ 47,839.00 Please contact Jodi Butcher at(317)478-4917 orjbutcher@REireatestate.com with any questions or concerns. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: AEI Real Estate Services,LLC Submitted To 11711 N.Pennsylvania,St.,Ste.200 Cannot,IN 46032 MAR 0 2 2015 Clerk Treasurer Carmel City Center Community Development Corp. do REI Real Estate Services,LLC Office Support Space 2015 ESTIMATE OF OPERATING EXPENSES BUDGET TOTAL Fixed Expenses General Maintenance Services 1,815 General Maintenance Supplies 1,626 Contract Maintenance 2,985 Contract HVAC Maintenance 1,157 District Cooling 1,676 Security 3,456 Garage 427 Building Common Area 2,488 Total Fixed Expenses 15,611 Total Variable Expenses Utilities 4,435 Janitorial 4,372 Trash Removal 50 Management Fee 1,396 Total Variable Expenses 10,253 Real Estate Taxes Total Operating Expenses 25,884 CUSTOMER OPERATING EXPENSE CALCULATION User: City of Carmel Space: Office Support Space Number.of months iriduded:, . 12 Space R8F: 2;808 . User's 95'01 Operating Expenses 100.00% 2014 Estimated Total Operating Expenses $ 25,864 User's Allocalion of 2014 Estimated Operating Expenses $ 25,864 Monthly Charge for user's Allocation of Estimated 2014 Operating Expenses $ 2,155 PLEASE REMIT TO: Carmel City Center Community Development Corp. c%REI Real Estate Services,LLC 11711 North Pennsylvania,Suite 200 Carmel,IN 46032 L u,. Carmel City Center Community Development Copp. c%REI Real Estate Services,LLC Black Box Theatre Mh-" 2015 ESTIMATE OF OPERATING EXPENSES BUDGET Fhoed Expemea TOTAL General Maintenance Services 4,543 General Maintenance Supplies 2,762 Comract Maintenance 51618 Contract HVAC Meirdsnance 4,879 District Cooling 6,097 Se=fty 6,913 Garage and Complex Common Area 1,488 Bugft Common Area 9.052 Total Fixed Expenses 41.163 Variable Expenses UI181186 13,281 Janitorial 9,321 Trash Removal 181 Management Fee 10,469 Total Varlabla Expanses 93,252 Raaf Estate Texas Total Operating Eq-tsss 74,415 CUSTOMER OPERATING EXPENSE CALCULATION User: City of Carmel Space: Black Box Theater Number of momhe lnchxlad: 12 SPaca R6Ff 10;218 U68rs%of OpaiefLg Expenses 100 009b 2014 Estimated Total Operetlng Expenses $ 74,415 Users abcetlon of 2014 Estimated Operating Expenses $ 74,415 Monthly Charge for Users Allocation of Estimated 2014 Operating Expenses $ 6,201 PLEASE REMIT TO: Carmel City Center Community Development Corp. do RFJ Real Estate Services,LLC 11711 North Pennsylvania,Suite 200 Carmel,IN 48032 FS�ubumftted reasurer . Cantel City Center Community Development Corp. cJo REI Real Estate Services,LLC Main Theater <' 2015 ESTIMATE OF OPERATING EXPENSES BUDGET TOTAL Fixed Expenses General Maintenance Services 27,469 General Maintenance Supplies 4,708 Contract Maintenance 17,339 Contract HVAC Maintenance 7,725 District Cooling 77,505 Elevator Maintenance 4,643 Security 69,127 Garage and Complex Common Area 6,694 Building Common Area 39,448 Total Fixed Expenses 254,655 Total Variable Expenses Utilities 52,368 Janitorial 42,607 Trash Removal 1,284 Management Fee 34,897 Total Variable Expenses 131,154 Real Estate Taxes Total Operating Expenses 385,810 CUSTOMER OPERATING EXPENSE CALCULATION User: City of Carmel Space: Main Theater Number of months Included: 12 Space RSF: 72,400 User's%of Operating Expenses 100.01)% 2014 Estimated Total Operating Expenses $ 385,810 User's Allocation of 2014 Estimated Operating Expenses $ 365,810 Monthly Charge for Users Allocation of Estimated 2014 Operating Expenses $ 32,151 PLEASE REMIT TO: Carmel City Center Community Development Corp. clo REI Real Estate Services,LLC 11711 North Pennsylvania,Suite 200 Carmel,IN 48032 Submitted To Clerk 7 r easurer u y' Theater Facilities Estimate of 2015 Operating Costs R 13UDGET TOTAL Operating Expenses Included In Chrlc's Agreement Garage and Complex Common Area _ Office Building Common Area 10,494 Management Fee 6,979 Total Fixed Expenses 17,473 Total Variable Expenses Maintenance Costs 33,310 Utility Costs 17,569 Total Variable Expenses 51,199 Real Estate Taxes Total Operating Expenses 65.672 CUSTOMER OPERATING EXPENSE CALCULATION User. CRY of Carmel Space: Theater Support Space Period: 1/01/15-12/31/15 Premlses RSF: 91090 Civic Shere.of Theater Support.Space: 537 Owners Share of Theater Support Space: 5,854 Users%of Operating Expenses 94% Operating Costs Covered by the Owner: 100%Garage $ - 100%OB Common Area $ 10,494 100%Management Fee 3 6,979 94%of Maintenance Services $ 31,344 94%of Utilities _$ 16,833 3 65,650 Total Estimated 2015 Operating Expenses: $ 65,650 Monthly Charge for Users Allocation of Estimated 2015 Operating Expenses $ 5,471 PLEASE REMIT TO: Cannel City Center Community Development Corp. clo REI Real Estate Services,LLC 11711 North Pennsylvania,Suite 200 Carmel,IN 46032 SUb uteri To C Clerk Treasurer I Theater Facilities Estimate of 2015 Operating Costs EMIR N, BUDGET TOTAL Operating Costs covered by Owner par the Theater Factllties Agreement Garage and Complex Common Area - Office Building Common Area 10,494 Management Fee 3,675 Total Operating Costa covered by owner per Theater Facilities Agreement 14,169 Operating Costa reimbursed from Civic per Theater Faoliffies Agreement Maintenance Costs 17,935 Utilities 10.153 Total Operating Costa reimbursed from Chdc per Theater Facilities Agreement 28,088 Real Eatsts taxes Total Operating Expenses 42,267 CUSTOMER OPERATING EXPENSE CALCULATION Billed To: City of Carmel Premises: Civic Education Space,Civic Rehearsal Space,Common Support Space&Costume Shop Period: 1101115-12131115 Premises RSF: 5,161 Civic RSF: 3,678 Common Support Space RR I.Costume Shop RSF: 1,483 Owner's sham of Common Support Space RR&Costume Shop 29% Operating Costs covered by the Owner. 100%Garage - 100%OB Common Area 10,494 100%Management Fee 3,675 29%of Maintenance Services 5,152 29%of Utilities 2,917 22,238 2015 Estimated Operating Costs: 3 22238 Monthly Charge for Users Allocation of Estimated 2015 Operating Expenses S 1,853 PLEASE REMIT TO: Carmel City Center Community Development Corp. clo REI Real Estate Services,LLC 11711 North Pennsylvania,Suite 200 Cartel,IN 46032 E Submitted To CIcar reaure Treasurer Theater Facilities QA Estimate of 2015 Operating Costs RiE 1 1 Y TOTAL Operating Costs not reimbursed from Civic per Theater Facilities Agreement Garage and Complex Common Area 429 Office Building Common Area 2,528 Management Fee 3.304 Total Operating Costs not reimbraeed from Chile per Theater F®cllitia Agreement 6,261 Operating Coats r elatbursed from Civic per Theater Facilities Agreement Maintenance Coats 13,374 Utilities 8,321 Total Operating Costs reimbursed from Civic per Theater Fsclitilee Agreement 21,695 Total Operating Expenses Included In Ch4c's Agreement 27,956 Real Estate Taxa Total Operating Expenses 27,956 USER'S OPERATING EXPENSE CALCULATION User. City of Carmel Space: Second&Third Floor Offices of the Main Theater Period: 1/01/15-1131/15 Premises RSF: 4,639 CW RSF: 4,639 User's%of Operating Costs reimbursed per Theater Facilities Agreement 100% Operating Costs covered by Civic: 100%of,Garage $ 429 100%OB Common Area S 2,529 100%of Management Fee $ 3,304 004 of Maintenance Costs $ - 0%of Utillties $ $ 6,261 2015 Estimated Total Operating Expenses 5 6,261 Monthly Charge for Users ABocetlon of Estimated 2015 Operating Expenses $ 522--- PLEASE 22___PLEASE REMIT TO: Carmel City Center Community Development Corp. do REI Real Estate Services,LLC 11711 North Pennsylvania,Suite 200 Carmel,IN 48032 i E itted To reasurer VOUCHER NO. WARRANT NO. REI Real Estate Services, LLC ALLOWED 20 IN SUM OF $ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $50,791.78 I ON ACCOUNT OF APPROPRIATION FOR Building Operations Account I PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1208 CCC068 -509.00 $2,952.78 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the 1208 CARMEL0315 -509.00 $47,839.00 materials or services itemized thereon for which charge is made were ordered and i received except I Monday arch 02, 2015 Director, Adminstration Title i ribution ledger classification if Cost d st g claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 01/31/15 CCC068 Tarkington/Studio $2,952.78 03/01/15 CARMEL0315 James Bldg $47,839.00 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer