HomeMy WebLinkAboutBPW-03-18-15 Paperless Packet
Board of Public Works and Safety Meeting
AGENDA
Wednesday, March 18, 2015 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the March 4, 2015, Regular Meeting
2. BID/QUOTES – OPENINGS/AWARDS
a. Quote Opening for 106th and Illinois Water Main; John Duffy, Director of the
Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution BPW-03-18-15-01; The Lakes of Town Road III; Walking Path; Pat
Shaurett, PRS, INC.
b. Resolution BPW-03-18-15-02; Legacy Projects; Legacy Towns & Flats; Meadows
at Legacy; Section 2; Timothy Walter, Platinum Properties
c. Resolution BPW-03-18-15-04; Overbrook Farms; Section 2&3; Water Mains; John
Duffy, Director of the Department of Utilities
4. CONTRACTS
a. Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt
Hoffman, Carmel Fire Department
b. Request for Purchase of Goods and Services; Sub-Surface of Indiana; Change
Order #1; ($12,920.62); Bridleborne Drainage Modifications; Jeremy Kashman,
City Engineer
c. Request for Purchase of Goods and Services; E&B Paving; Change Order #5;
($1,130.96): Main Street Improvements; Jeremy Kashman, City Engineer
d. Request for Purchase of Goods and Services; Media Factory; ($14,820.00); Art &
Design District signage, brochures, miscellaneous literature; Nancy Heck, Director
of the Department of Community Relations
e. Request for Purchase of Goods and Services; Williams Creek Consulting;
Midtown Stormwater Infrastructure Plan; Jeremy Kashman, City Engineer
f. Request for Purchase of Goods and Services; Crossroad Engineers; Additional
Service #17; ($214,340.00); Guilford Road – Main Street to City Center Drive;
Jeremy Kashman, City Engineer
g. Request for Purchase of Goods and Services; DLZ; Additional Services;
($312,885.00); 116th and Hazel Dell Roundabout; Jeremy Kashman, City Engineer
5. USE OF CITY OWNED PROPERTY
a. Request to Use Reflecting Pond; Submarine Convention; August 7-9, 2015; 8:00
a.m. to 8:00 p.m.; Chris Campbell
b. Request for Use Gazebo and Common Area; Wedding; April 11, 2015; 3:00 p.m. to
4:00 p.m.; Tracy Taylor
c. Request to Use City Streets; Run/Walk; June 6, 2015; 8:30 a.m. to 9:30 a.m.; Don
Carr, Tuxedo Brothers
d. Request to Use Caucus Room; Meeting; March 23, 2015; 10:00 a.m. to 8:00 p.m.;
Natalia Relchter, Russian School of Indiana
e. Request for Use of Gazebo and Common Area; Concert; Wednesdays, June 3
through August 12, 2015; 5:00 p.m. to 10:00 p.m.; Fountain Square Committee
f. Request to Use City Streets; Race; March 21, 2015; 9:00 a.m. to Noon; Terry
Townsend, Indy Runners
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Request for Stormwater Variance; 116th and College; Radoslav Nedkov, PRS, Inc.
c. Request for Stormwater Variance; Meridian & Main; Phase 1, Lot 1; David Lach,
Cripe
d. Request for Curb Cut/Curb Cut Vacation; 14305 Little Eagle Creek Avenue; Dr.
Mark Ritter
e. Request for Lane Restriction, Sidewalk Closure, 3 open Pavement Cuts, Curb Cut
and Curb Cut Vacation; Green House Cottages; Greg Iiko, Crossroad Engineers
f. Request for Lane Restriction; Ashmoor Subdivision; 131st and Shelborne; Trent
Godsey, Duke Energy
g. Request for Variance; Fence in Easement; 5314 Randolph Crescent Drive;
Ralph/Brenda Caruso
h. Request for Variance; Driveway in Easement; 2388 Shaftesbury; Timberstone
Development
i. Request for Consent to Encroach; Fence in Easement; 5314 Randolph Crescent
Drive; Ralph/Brenda Caruso
j. Request for Consent to Encroach; Driveway in Easement; 2388 Shaftesbury;
Timberstone Development
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, MARCH 3, 2015 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Lois Craig
Mayor Brainard arrived at 10:03 a.m.
MINUTES
Minutes for the February 18, 2015 Regular meeting were approved 2-0.
BID/QUOTES – OPENINGS/AWARDS
Bid Opening for Street Department Tandem Trucks; Mayor Brainard opened and read the bids aloud;
Company Amount
Truck Country/Stoops $972,790.00
Wiers $980,000.00
The bids were given to Dave Huffman, Street Commissioner, for review and recommendation.
PERFORMANCE RELEASES
Resolution BPW-03-04-15-01; Hadley Grove; Monuments; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Resolution BPW-03-04-15-02; Legacy Towns & Flats 2; Street Signs; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire
Department
Request for Purchase of Goods and Services; OLCO, Inc; Change Order 1; ($61,283.07); Main street
Path Project Keystone to Gray; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; OLCO, Inc; Change Order 2; ($0.00); Main street Path
Project Keystone to Gray; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; E&B Paving; Change Order 1; ($9,594.28); Main Street
Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase or Goods and Services; E&B Paving; Change Order 2; ($3,536.57); Main Street
Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase or Goods and Services; E&B Paving; Change Order 3; ($2,880.02); Main Street
Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase or Goods and Services; E&B Paving; Change Order 4; ($40,061.51); Main
Street Improvements; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Google Photographer; ($6,275.00); Aerial pictures of
Palladium, City Hall and Tarkington/Studio Theatre; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Zagster; Amendment to Service Agreement; Bicycle
Rental; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #16; On Call
Engineering; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services: VSP; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
USE OF CITY OWNED PROPERTY
Request to Use City Streets; Cycle Race; May 30, 2015; 7:00 a.m. to 6:00 p.m.; Darren Reno,
TrueSport; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets; Freedom Run; July 4, 2015; 8:00 a.m. to 10:00 a.m.; Don Carr, Tuxedo
Brothers; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Us City Streets; Carmel Sprint Tri-Athlon; April 26, 2015; 9:00 a.m. to 11:30 a.m.; Don
Carr, Tuxedo Brothers; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use Council Chambers; Public Forum; March 25, 2015; 6:15 p.m. to 9:30 p.m.; Hamilton
County League of Women Voters; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use City Streets; Race; March 21, 2015; 9:00 a.m. to Noon; Terry Townsend, Indy Runner;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Gazebo, Common Grounds, Japanese Garden; CarmelFest; July 2nd through July 4,
2015; Gary Sexton, Carmelfest; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use Gazebo; Easter Egg Hunt; April 4, 2015; Deb Hedgecock, North Park Community
Church; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA
Traditions on the Monon
Request for Easement; Delta Faucet Company; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction, Open Pavement Cut; Recreational Pathway Closure; Autumn Creek
Drive and 141st Street; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Land and Sidewalk Closure/Open Pavement Cut; 302 1st Avenue SE – 1st Avenue SE and
4th Street SE; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Road Closure/Open Pavement Cuts/Recreational Pathway Closure; Shelborne Road
Between 126th and 131st Street; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Curb Cut, Stormwater Technical Standards Variance; 5th Street N.E. and 7th Street N.E.;
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 3-0.
ADD ON
Mike Howard, Hamilton County; Request to add on Interlocal Agreement; Lowes Way; Mayor
Brainard moved to add to agenda. Board Member Burke seconded. Request to add on approved 3-0.
There was brief discussion. Mayor Brainard moved to allow Hamilton County and its contractors to
use right of way of the City to design and construct the new ramp between Rangeline Road and
Keystone Parkway and 146th Street and shall expeditiously all permits necessary to construct the
project. Board Member Burke seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:15 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer
March 4, 2015
To Attention:
TSW Utility Solutions
Jess Testerman
1970 Midwest Blvd.
Indianapolis IN, 46214
Culy Contracting
Mark Schildmeier
5 Industrial Park Drive P.O. Box 29
Winchester IN, 47394
TPI Utility Construction
Brad Rynearson
478 North 1100 East
Zionsville IN, 46077
Midwest Mole
Jason Heston
6814 West 350 N.
Greenfield IN, 46140
The City of Carmel (Water Utility) is requesting price quotes to install approximately 685
LFT of 16" HDPE SDRl 1 via horizontal directional drilling and 50 LET of 16" DI via
open cut and other associated work to connect two water mains together. All work will
take place on the north side of 106'*" Street between SpringMill Rd. and Illinois Street in
Carmel Indiana. \
The successful company for this work will be required to provide insurance certificates as
described in the General conditions.
The scope of work is specified in the attached documents.
Attached are the following.
1. Price Quote Form. The Price given shall be full compensation for all work needed
to complete scope of work as specified. Price is based on Unit prices as indicated
in the quote form. Final price will be adjusted to reflect the unit price for actual
installed quantities.
2 Project Manual
3. Plan Set.
You should submit your Quote with the Agreement section, pages A-1 to A-5, completed.
The Quotes will be opened at the Board of Public Works & Safety Meeting on March 18,
2015 at 10:00am. Your Quote must be submitted in a sealed envelope to the Clerk
Treasure's office at One Civic Square, Carmel, Indiana before 9:30 am on March 18,
2015, The Envelope Must be marked "Quote-IOb"" St. SpringMill to Illinois St. Water
Main Installation.
Please contact me at (317) 780-1555 ext. 119 or 317-339-8526 with any questions.
Sincerely,
Derrick Bye
CrossRoad Engineers, P,C.
cc: Project File