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Home My WebLink About242964 3 /11/2015 4y u'L,p*f �! CITY OF CARMEL, INDIANA VENDOR: 115100 ii ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $""11,298.00• CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 242964 CARMEL IN 46032 CHECK DATE: 03/11/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1125 4340000 111102.00 LEGAL FEES 1091 4340000 2.15 196.00 LEGAL FEES vE;D MAR 02 2015 BY: Professional Services Invoice FOR SERVICES RENDERED Date: 3/2/2015 FROM 2/1/15 THROUGH 2/28/15 n I� Provider: Debra M. Grisham, Attorney at Law �•1 �aa Purchase Sei(yices Feb`[5 Address: 922 E Greyhound Pass Description 0A Carmel, IN 46032 ilei— L( l -4340000= n,. lOa,� Telephone: 317-690-1597 1091 43kV000 Email: dgrishamlaw@gmail.com er Date Project Name:.General Park Legal and Business Services Approval Date-3-1-41 7, Invoice No: 2.15 Hourly Rate: $140.00 Service Date Description of Service Hours Worked Amount Due 2/2/2015 Prepared for and attended Agenda Setting and 2.3 $322.00 1,21 project status meeting with Senior Managers. Received and filed communications regarding 0.2 $28.00 'it environmental monitoring for Central Park Eastside Development Project. Worked on Sunrise on the Monon ("SOM") 2 $280.00 1° 1 related matters including communications regarding a land title survey and drafted Resolution and coversheet for the 2-10-15 Park Board meeting. 2/3/2015 Worked on document preparation for the 2-10-15 3.4 $476.00 1-11 Park Board meeting packet including a coversheet and three Resolutions of Interest for the Matilda Haverstick Family Property ("MHFP"). Worked on coversheet for the revised Acquisition, 1.7 $238.00 l-- l Planning and Disposal Policy ("Policy") and started revising the Policy itself. Received and reviewed Carmel Redevelopment 0.5 $70.00 t i 1 Commission ("CRC') Public Hearing notices for acknowledgment and filing and communications with CRC attorney;regarding the same. . 1 Service Date Description of Service Hours Worked Amount Due 2/4/2015 Continued work on the Policy in preparation for 6 $840.00 to the 2-10-15 Park Board meeting which required review of the current applicable laws; Obtained M Westermeier's signature on the CRC notices. 2/5/2015 Continued work on Park Board packet document 5 $700.00 10( preparation, primarily the policy revisions. Communications with CRC attorney regarding 0.4 $56.00 jai notice filings. Updated the file. 2/6/2015 Worked on SOM related matters. 0.3 $42.00 10 Final review and completed work on multiple 5 $700.00 lot action item documents for the 2-10-15 Park Board-meeting. - Prepared for and met with MI Homes 1.3 $182.00 d representatives regarding the Monon Lakes PUD development. Met with M Westermeier and M Klitzing following the meeting. Updated the file. - Met with S Young regarding 2-10-15 Agenda 0.2 $28.00 l-,L Items. 2/9/2015 Worked on SOM related matters including 2.9 $406.00 communications with the Title Insurer, surveyor and reviewed draft of access easement. On-site visit to the MHFP with M Westermeier 0.6 $84.00 lit and M Klitzing. 2/10/2015 Worked on SOM related matters including draft of 4.6 $644.00 ► > t Alt&Witzig Engagement letter for the SOM property; worked on the draft of the Access Easement; communications with title insurer and addressed survey matters. Provided draft of engagement-terms to Appraiser.- Communications ppraiser.Communications with M Westermeier and M Klitzing regarding the various elements of the SOM transaction. Communications with the Department of Community Services regarding the secondary plat and attending requirements. Communications with City of Carmel Clerk- 0.3 $42.00 P t Treasurer's office regarding Common Council resolution requirements for the MHRP Resolution of Interest. Communications with The Schneider Corporation 0.3 $42.00 1219- y BI regarding the Central Park West Commons I timeline for a S rin Phase p 9 Bid. 2 Service Date Description of Service Hours Worked Amount Due Prepared for and attended Regular Park Board 2.8 $392.00 tv Meeting. 2/11/2015 Worked on SOM related matters including 2.2 $308.00 Int communications to A Greenwood regarding the Park Board action on the Closing Agreement; communications with the City of Carmel Department of Community Services regarding the Sunrise Secondary Plat process, requirements and timeline;worked on the Access Easement terms; delivered engagement letter to Appraiser, delivered final Environmental Assessment engagement letter for signature and received signed copy of the same. Communications with title insurer. Communications regarding the site assessment and engagement documents. Worked on MHFP related matters including 1.4 $196.00 v Township Resolution of Interest and communications with the Clerk-Treasurer's office regarding the requirements for submission of a Resolution of Interest for the Common Council and communications with M Klitzing regarding the same. Received Carrier questions related to the 0.4 $56.00 100,1 Additional Contract provisions and provided initial response. Received and reviewed communications from MI 0.2 $28.00 Ivt Homes regarding risk allocation. 2/12/2015 Worked on SOM related matters including 1.3 $182.00 1, engagement letter for the appraisal and communications to the appraiser, A Greenwood and M Westermeier. Addressed questions related to the Carrier 1 $140.00 Contract. - - - 2/13/2015 Worked on MHFP matters including the Township 2.1 $294.00 Resolution of Interest and communications to D Callahan regarding the same. Worked on finalizing the Common Council Resolution of Interest. Worked on SOM related matters including 2.3 $322.00 l a delivery of the Closing Agreement to A Greenwood and wording of the Appraisal engagement letter. 3 Service Date Description of Service Hours Worked Amount Due 2/16/2015 Worked on SOM related matters including 2.3 $322.00 lot discussion with M Westermeier and A Greenwood regarding closing costs and the access easement. Communications with title insurer and surveyor. Communications from appraiser. Discussed MI Homes risk allocation inquiry with 1 $140.00 Id t M Westermeier and communications to CCPR insurer regarding the same. Communications to MI Homes acknowledging the inquiry. 2/17/2015 Communications with M Wells and M 1 $140.00 Westermeier regarding the MI Homes question regarding risk allocation. Worked on MHFP related matters including -2.3 $322.00 lo-1 Common Council Resolution of Interest. Communications regarding Township Resolution of Interest. Worked on SOM estimated closing costs 0.7 $98.00 I� including tax calculation and communications with title insurer regarding the same. Received, g g reviewed and responded to survey proposal. 2/18/2015 Worked on MHFP related matters including 1.6 $224.00 t communications with the City of Carmel Clerk- Treasurer's rer s office and finalized the Council Resolution package and gave to M Westermeier for delivery. Communications to CCPR management 0.2 $28.00 t v l regarding relevant 2015 legislation. Worked on SOM related matters including the 2.5 $350.00 I.,I Appraiser Engagement letter and the surveyor engagement letter and multiple communications regarding the same. Provided update to A -- - Greenwood regarding shared survey costs. Received, briefly reviewed and communications 0.3 $42.00 I2zr5',y g3 with M Krosschell regarding, the CPWCP rebid timeline. Communications to MI Homes consultants 0.3 $42.00 IJ t regarding various documents. 4 Service Date Description of Service Hours Worked Amount Due 2/23/2015 Worked on SOM related matters including 4 $560.00 finalizing and completing the Appraiser Engagement letter and the surveyor engagement letter and multiple communications with surveyor and A Greenwood regarding the same. Organized the file. Communications with City of Carmel Clerk- 0.2 $28.00 Treasurer regarding matters related to the MHFP Resolution of Interest. 2/24/2015 Worked on SOM related matters including 1.9 $266.00 finalization of Appraiser and Surveyor engagement letters. Updated the file. Received inquiry from J Hagan regarding use of 0.6 $84.00 donated funds and reviewed research performed — --- on similar issue. 2/25/2015 Worked on SOM matters including Survey, 4 $560.00 Access Easement and maintenance terms. Set up and organized the SOM file. 2/26/2015 Worked on SOM related matters including survey 3.4 $476.00 matters, appraisal matters and maintenance terms. Worked on the access easement and discussed the same with J Molitor. Updated M Westermeier on project status. 2/27/2015 Worked on Access Easement; discussed 4.3 $602.00 concepts and maintenance terms with M Westermeier. Distributed the Access Easement to A Greenwood. Nature of Services FEE Totals 81.3 $11,382.00 Signature: DeUsrwM. GrWtiawv ov 5 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra Terms 922 East Greyhound Pass Date Due Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 3/2/15 2.15 Legal services Feb'15 $ 11,102.00 3/2/15 2.15 Legal services Feb'15 $ 196.00 **do=riot rriail° Total $ 11,298.00 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer Voucher No. Warrant No. 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 I In Sum of$ $ 11,298.00 ON ACCOUNT OF APPROPRIATION FOR 101 General Fund/109 Monon Center I PO#or INVOICE NO. CCT#/TITL AMOUNT I' Board Members Dept# 4 1125 2.15 4340000 $ 11,102.00 i 1 hereby certify that the attached invoice(s), or 1091 2.15 4340000 $ 196.00 I bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is.made were ordered and received except ,II I . i I March 5, 2015 I 'P ti Signature $ 11,298.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund I• l i