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Home My WebLink AboutCRC-03-18-15 CARMEL REDEVELOPMENT COMMISSION AGENDA WEDNESDAY, MARCH 18, 2015—6:30 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES a. February 18, 2015 b. February 26, 2015 3. FINANCIAL MATTERS a. Cash Flow Report b. Update on Outstanding Receivables c. Approval of Claims d. Special Matter 1. Action Item #1: Approval of Change Orders 4. EXECUTIVE DIRECTOR REPORT 5. COMMITTEE REPORTS a. Finance Committee b. Architectural Review Committee 6. UPDATE ON PROPERTIES 7. OLD BUSINESS 8. NEW BUSINESS a. Action Item #2: Resolution 2015-4 Re: Authorizing transfer of property from Redevelopment Authority to Redevelopment Commission and related Lease Amendment b. Action Item #3: Approval of sale for 3rd Avenue site c. Action Item #4: Approval of Park East Inspecting Architect proposal d. Action Item #5: Approval of Midtown Energy Center Feasibility Study proposal e. Action Item#6: Approval of Palladium Dome Engineering proposal f. Action Item #7: Approval of Utility Reimbursement with Duke Energy g. Action Item #8: Resolution 2015-5 Re: Transfer of property from City to Commission 9. OTHER BUSINESS 10. EXECUTION OF DOCUMENTS NEXT REGULAR MEETING: Wednesday,April 15,2015,6:30 p.m. 11. ADJOURNMENT CARMEL REDEVELOPMENT COMMISSION March 18,2015—6:30 p.m. Council Chambers, Second Floor,Carmel City Hall Commissioners' Notes Discussion Matter Call to Order 1. Pledge of Allegiance 2. Approval of Minutes a. February 18,2015 b. February 26,2015 3. Financial Matters a. Cash Flow Report • The EOM January balance: o Cash -$4,917,025 o Cash and Restricted Funds-$8,748,059 b. Update on Outstanding Receivables c. Approval of Claims The invoices submitted for approval by category are as follows: • Non-operating Expenses: $25,128.30 • PAC Expenses: $4,791.40 d. Special Matter i. Action Item#1: Approval of Change Orders 4. Executive Director Report 5. Committee Reports a. Updates,if applicable,will be presented by the committees at the meeting. Requirements:None at this time. 6. Update on Properties(other than negotiation and litigation matters) a. Please see the attached document for the CRC project updates. 7. Old Business 1 8. New Business a. Action Item#2: Resolution 2015-4 Re:Authorizing transfer of property from Redevelopment Authority to Redevelopment Commission and related Lease Amendment b. Action Item#3: Approval of sale for 3`d Avenue site c. Action Item#4: Approval of Park East Inspecting Architect proposal d. Action Item#5: Approval of Midtown Energy Center Feasibility Study proposal e. Action Item#6: Approval of Palladium Dome Engineering proposal f. Action Item#7: Approval of Utility Reimbursement with Duke Energy g. Action Item#8: Resolution 2015-5 Re:Transfer of property from City to Commission 9. Other Business 10. Execution of Documents a. Next Regular Meeting: Wednesday,April 15,2015,6:30 p.m. 11. Adjournment 2 CRC Meeting, March 18, 2015 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, March 18, 2015 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Jeff Worrell Present Treasurer Diana Cordray Not Present Member Bill Brooks Not Present* Member Robert Dalzell Present Member Michael Kerschner Present Executive Director Corrie Meyer .Present Office Manager Michael Lee Present Legal Consultant Ryan Wilmering Present Bond Counsel Bruce Donaldson "'Present *1t is noted that Commissioner Brooks participated in the executive session via phone conference, viewed the live stream of the public meeting and submitted questions via text messaging President Bill Hammer called the meeting to order at 6:32 p.m. Mr. Hammer requested the Executive Director report be moved later in the agenda after the action items due to Commissioner Worrell's time limitation that evening. The Pledge of Allegiance was said. Mr. Hammer welcomed Michael Kerschner as the new e x=officio member representing the Carmel Clay School Board. Approval of Minutes`: . February 18, 2015: Mr Worrell moved to approve, seconded by Mr. Dalzell. Approved unanimously:. February 26, 2015: Mr. Worrell moved to approve, seconded by Mr. Bowers. Approved unanimously. Financial Matters Mr. Lee stated the end of month February balance of the Commission totaled $4,917,025 and $8,748,059 with restricted funds.', . Mr. Lee gave an update on,outstanding receivables. Approval of Claims Mr. Lee requested the Commission approve non-operating claims in the amount of$25,128.30. Mr. Bowers moved to approve payment of non-operating invoices in the amount of$25,128.30, seconded by Mr. Dalzell. Passed unanimously. Mr. Lee requested the Commission approve a PAC fund claim in the amount of$4,791.40. Discussion ensued. Mr. Bowers moved for payment in the amount of$4,791.40 from the PAC funds, seconded by Mr. Dalzell. Unanimously approved. 1 CRC Meeting, March 18, 2015 Approval of Change Orders Mr. Lee outlined change orders for Midwest Constructors and Calumet Civil Contractors relating to the Mezz and Nash projects and requested approval. Discussion ensued. Mr. Worrell moved for approval, seconded by Mr. Bowers. Discussion ensued. Approved unanimously. Committee Reports Mr.Bowers stated there was nothing to report from the Finance Committee at this time, other than a slight update to the cash flow report formatting. Mr. Worrell outlined the topics from the Architectural Review committee meeting and noted many items that were discussed are on the agenda for approval this evening. Update on Properties Mrs. Meyer gave updates regarding the reflecting pool, The Nash and The Mezz projects. Old Business None at this time. New Business Resolution 2015-4 Re: Authorizing transfer of property from Redevelopment Authority to Redevelopment Commission and related.Lease Amendment Mr. Donaldson, bond counsel with Barnes&Thornburg, gave background on this item and stated that this action approves the resolution for transfer of a portion'of the Parcel 7A property from the Redevelopment Authority to the Commission and its related lease amendment. Brief discussion ensued Mr. Bowers moved to approve Resolution 2015-4 authorizing the transfer, seconded by Mr. Dalzell. Passed unanimously Approval of sale for 3rd Avenue'site Mrs Meyer gave background on this item and stated a joint proposal to purchase the 3rd Avenue property:was submitted by Barrett Stokely, Inc and Old Town Development, LLC. Mrs. Meyer stated their offer for the property was $1,722,000, which was the average of two appraisals, and that the City Council has approved the sale price. Mrs. Meyer requested the Commission approve the purchase price and authorize the CRC to move into a purchase agreement with these parties. Discussion ensued. Justin Moffett, with Old Town Development,LLC, gave background and detail on the partnership and plans. Mr. Bowers moved to accept the purchase price of$1,722,000 and authorize the Executive Director of the CRC to facilitate the purchase agreement for the property. Seconded by Mr. Worrell and passed unanimously. Approval of Park East Inspecting Architect proposal Mrs.Meyer gave background and stated this action would approve a proposal submitted by Core Planning Strategies to serve as the inspecting architect and advise the Technical Review Committee to help facilitate the design-build process for the Park East garage. 2 CRC Meeting, March 18, 2015 Discussion ensued. Mr. Dalzell moved to approve the proposal from Core Planning Strategies in the amount of $31,300.00 to advise the design-build process and serve as the inspecting architect for the Park East garage. Seconded by Mr. Bowers and approved unanimously. Approval of Midtown Energy Center Feasibility Study proposal Mrs. Meyer gave background on this item, stating the proposal provides an opportunity to determine if an energy district is feasible for the Midtown area and if it can be done within the development's timeframe. Discussion and questions ensued regarding details and benefits of an energy district as well as timing relating to current development. Andre Maue, with the engineering firm Ross & Baruzzini, approached the podium to address the questions from the Commission. Mr. Moffett provided input regarding current Midtown development plans,contracts and their timeline. Discussion ensued. It was decided from the discussion to host a meeting between all parties to address concerns and determine if this is the right direction to proceed. Mr. Dalzell moved to table this action item, seconded by Mr Worrell. Unanimously approved. Approval of Palladium Dome Engineering proposal Meyer gave background on this item and stated this is a proposal from McComas Engineering to engineer eight connections around the T2 Truss in the Palladium dome to ensure building longevity. Mr. Worrell moved for approval, seconded by Mr. Bowers. Discussion ensued. Passed unanimously. Approval of Utility Reimbursement with Duke Energy Mrs. Meyer gave background on this item, stating this agreement reflects the current work and budget relating to utility improvements for The Mezz property. Mrs. Meyer stated Duke Energy's estimated budget for the project;is'a little over$235,000 and that the CRC budget for this work has been $250,000. Mrs. Meyer noted this reimbursement agreement states that the CRC will reimburse for the actual:expenses to relocate the utility facility. Mrs. Meyer stated this is a typical process as with other City departments. Discussion ensued regarding the extensive timing of the work that has been done and possible recourse for any damages related to the delay. Mr. Worrell moved to go back to Duke and ask for a change to the contract that indicates that the time of payment would be 30 days upon completion of the work in its entirety. Seconded by Mr. Bowers. Mrs. Meyer suggested the timing be changed to 45 days. Mr. Worrell amended his motion to reflect that change, seconded by Mr. Bowers. Discussion ensued. Approved unanimously. Mr. Hammer requested that Mrs. Meyer convey to Duke Energy that the Commission is prepared to execute the reimbursement agreement with the above amendment. 3 CRC Meeting, March 18, 2015 Resolution 2015-5 Re: Transfer of property from City to Commission Mrs. Meyer gave background on this resolution and stated the City wishes to transfer the property at 130 151 Ave SW to the CRC. Mrs. Meyer stated the City Council passed a similar resolution. Brief discussion ensued. Mr.Bowers moved for approval and seconded by Mr. Dalzell. Unanimously approved. [Mr. Worrell left at 7:52 p.m.] Executive Director Report Mrs. Meyer provided updates regarding the monthly meeting with the CRC/Clerk-Treasurer and budget report reformatting. Discussion ensued. Other Business None at this time. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Dalzell. The meeting was adjourned at 8:00 p.m. The next regularly scheduled meeting is Wednesday, April 15, 2015 at 6:30 p.m. An executive session was held directly prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. 4 CRC Meeting, March 18, 2015 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, March 18, 2015 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Jeff Worrell Present Treasurer Diana Cordray Not Present Member Bill Brooks Not Present* Member Robert Dalzell Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present Legal Consultant Ryan Wilmering Present Bond Counsel Bruce Donaldson Present *It is noted that Commissioner Brooks participated in the executive session via phone conference, viewed the live stream of the public meeting and submitted questions via text messaging. President Bill Hammer called the meeting to order at 6:32 p.m. Mr. Hammer requested the Executive Director report be moved later in the agenda after the action items due to Commissioner Won-ell's time limitation that evening. The Pledge of Allegiance was said. Mr. Hanuner welcomed Michael Kerschner as the new ex-officio member representing the Carmel Clay School Board. Approval of Minutes February 18, 2015: Mr.Worrell moved to approve, seconded by Mr. Dalzell. Approved unanimously. February 26, 2015: Mr.Worrell moved to approve, seconded by Mr. Bowers. Approved unanimously. Financial Matters Mr.Lee stated the end of month February balance of the Commission totaled $4,917,025 and $8,748,059 with restricted funds. Mr.Lee gave an update on outstanding receivables. Approval of Claims Mr. Lee requested the Commission approve non-operating claims in the amount of$25,128.30. Mr. Bowers moved to approve payment of non-operating invoices in the amount of$25,128.30, seconded by Mr.Dalzell. Passed unanimously. Mr. Lee requested the Commission approve a PAC fund claim in the amount of$4,791.40. Discussion ensued. Mr. Bowers moved for payment in the amount of$4,791.40 from the PAC funds,seconded by Mr. Dalzell. Unanimously approved. 1 CRC Meeting, March 18, 2015 Approval of Change Orders Mr. Lee outlined change orders for Midwest Constructors and Calumet Civil Contractors relating to the Mezz and Nash projects and requested approval. Discussion ensued. Mr. Worrell moved for approval, seconded by Mr. Bowers. Discussion ensued. Approved unanimously. Committee Reports Mr. Bowers stated there was nothing to report from the Finance Committee at this time, other than a slight update to the cash flow report formatting. Mr. Worrell outlined the topics from the Architectural Review committee meeting and noted many items that were discussed are on the agenda for approval this evening. Update on Properties Mrs.Meyer gave updates regarding the reflecting pool, The Nash and The Mezz projects. Old Business None at this time. New Business Resolution 2015-4 Re: Authorizing transfer of property from Redevelopment Authority to Redevelopment Commission and related Lease Amendment Mr.Donaldson, bond counsel with Barnes&Thornburg, gave background on this item and stated that this action approves the resolution for transfer of a portion of the Parcel 7A property from the Redevelopment Authority to the Commission and its related lease amendment. Brief discussion ensued. Mr. Bowers moved to approve Resolution 2015-4 authorizing the transfer, seconded by Mr. Dalzell. Passed unanimously. Approval of sale for 3rd Avenue site Mrs. Meyer gave background on this item and stated a joint proposal to purchase the 3rd Avenue property was submitted by Barrett& Stokely,Inc and Old Town Development,LLC. Mrs. Meyer stated their offer for the property was $1,722,000, which was the average of two appraisals;and that the City Council has approved the sale price. Mrs. Meyer requested the Commission approve the purchase price and authorize the CRC to move into a purchase agreement with these parties. Discussion ensued. Justin Moffett, with Old Town Development, LLC, gave background and detail on the partnership and plans. Mr. Bowers moved to accept the purchase price of$1,722,000 and authorize the Executive Director of the CRC to facilitate the purchase agreement for the property. Seconded by Mr. Worrell and passed unanimously. Approval of Park East Inspecting Architect proposal Mrs.Meyer gave background and stated this action would approve a proposal submitted by Core Planning Strategies to serve as the inspecting architect and advise the Technical Review Committee to help facilitate the design-build process for the Park East garage. 2 • CRC Meeting, March 18, 2015 Discussion ensued. Mr. Dalzell moved to approve the proposal from Core Planning Strategies in the amount of $31,300.00 to advise the design-build process and serve as the inspecting architect for the Park East garage. Seconded by Mr. Bowers and approved unanimously. Approval of Midtown Energy Center Feasibility Study proposal Mrs.Meyer gave background on this item, stating the proposal provides an opportunity to determine if an energy district is feasible for the Midtown area and if it can be done within the development's timeframe. Discussion and questions ensued regarding details and benefits of an energy district as well as timing relating to current development. Andre Maue,with the engineering firm Ross &Baruzzini, approached the podium to address the questions from the Commission. Mr.Moffett provided input regarding current Midtown development plans, contracts and their timeline. Discussion ensued. It was decided from the discussion to host a meeting between all parties to address concerns and determine if this is the right direction to proceed. Mr. Dalzell moved to table this action item, seconded by Mr. Worrell. Unanimously approved. Approval of Palladium Dome Engineering proposal Mrs. Meyer gave background on this item and stated this is a proposal from McComas Engineering to engineer eight connections around the T2 Truss in the Palladium dome to ensure building longevity. Mr. Worrell moved for approval, seconded by Mr. Bowers. Discussion ensued. Passed unanimously. Approval of Utility Reimbursement with Duke Energy Mrs. Meyer gave background on this item, stating this agreement reflects the current work and budget relating to utility improvements for The Mezz property. Mrs. Meyer stated Duke Energy's estimated budget for the project is a little over$235,000 and that the CRC budget for this work has been$250,000. Mrs. Meyer noted this reimbursement agreement states that the CRC will reimburse for the actual expenses to relocate the utility facility. Mrs.Meyer stated this is a typical process as with other City departments. Discussion ensued regarding the extensive timing of the work that has been done and possible recourse for any damages related to the delay. Mr. Worrell moved to go back to Duke and ask for a change to the contract that indicates that the time of payment would be 30 days upon completion of the work in its entirety. Seconded by Mr. Bowers. Mrs. Meyer suggested the timing be changed to 45 days. Mr. Worrell amended his motion to reflect that change, seconded by Mr.Bowers. Discussion ensued. Approved unanimously. Mr. Hammer requested that Mrs. Meyer convey to Duke Energy that the Commission is prepared to execute the reimbursement agreement with the above amendment. 3 CRC Meeting, March 18, 2015 Resolution 2015-5 Re: Transfer of property from City to Commission Mrs.Meyer gave background on this resolution and stated the City wishes to transfer the property at 130 1st Ave SW to the CRC. Mrs. Meyer stated the City Council passed a similar resolution. Brief discussion ensued. Mr. Bowers moved for approval and seconded by Mr. Dalzell. Unanimously approved. [Mr. Worrell left at 7:52 p.m.] Executive Director Report Mrs.Meyer provided updates regarding the monthly meeting with the CRC/Clerk-Treasurer and budget report reformatting. Discussion ensued. Other Business None at this time. Ad journment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Dalzell. The meeting was adjourned at 8:00 p.m. The next regularly scheduled meeting is Wednesday, April 15, 2015 at 6:30 p.m. An executive session was held directly prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. 4