The URL can be used to link to this page

Home My WebLink AboutBPW 03-04-15Office of the Clerk - Treasurer City of C rmel BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, MARCH 4, 2015 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY ALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MARCH 4, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 Office of the Clerk - Treasurer City of Carmel Board of Public Works and Safety Meeting AGENDA Wednesday, March 4, 2015 — 10:00 a.m. Cou cil Chambers City ; all One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the February 18, 2015, Regular Meeting 2. BID /QUOTES — OPENINGS /AWARDS a. Bid Opening for Street Department Tandem Trucks; Dave Huffman, Street Commissioner 3. PERFORMANCE RELEASES a. Resolution BPW- 03- 04- 15 -01; Hadley Grove; Monuments; Matt Howard, M/1 Homes b. Resolution BPW- 03- 04- 15 -02; Legacy Towns & Flats 2; Street Signs; Timothy Walter, Platinum Properties 4. CONTRACTS a. Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire Department b. Request for Purchase of Goods and Services; OLCO, Inc; Change Order 1; ($61,283.07); Main street Path Project Keystone to Gray; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; OLCO, Inc; Change Order 2; ($0.00); Main street Path Project Keystone to Gray; Jeremy Kashman, City Engineer d. Request for Purchase of Goods and Services; E &B Paving; Change Order 1; ($9,594.28); Main Street Improvements; Jeremy Kashman, City Engineer e. Request for Purchase or Goods and Services; E &B Paving; Change Order 2; ($3,536.57); Main Street Improvements; Jeremy Kashman, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 f. Request for Purchase or Goods and Services; E &B Paving; Change Order 3; ($2,880.02); Main Street Improvements; Jeremy Kashman, City Engineer g. Request for Purchase or Goods and Services; E &B Paving; Change Order 4; ($40,061.51); Main Street Improvements; Jeremy Kashman, City Engineer h. Request for Purchase of Goods and Services; Google Photographer; ($6,275.00); Aerial pictures of Palladium, City Hall and Tarkington /Studio Theatre; Nancy Heck, Director of the Department of Community Relations i. Request for Purchase of Goods and Services; Zagster; Amendment to Service Agreement; Bicycle Rental; Mike Hollibaugh, Director of the Department of Community Services j. Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #16; On Call Engineering; Jeremy Kashman, City Engineer k. Request for Purchase of Goods and Services: VSP; Barb Lamb, Director of Human Resources 5. USE OF CITY OWNED PROPERTY a. Request to Use City Streets; Cycle Race; May 30, 2015; 7:00 a.m. to 6:00 p.m.; Darren Reno, TrueSport b. Request to Use City Streets; Freedom Run; July 4, 2015; 8:00 a.m. to 10:00 a.m.; Don Carr, Tuxedo Brothers c. Request to Us City Streets; Carmel Sprint Tri- Athlon; April 26, 2015; 9:00 a.m. to 11 :30 a.m.; Don Carr, Tuxedo Brothers d. Request to Use Council Chambers; Public Forum; March 25, 2015; 6:15 p.m. to 9:30 p.m.; Hamilton County League of Women Voters e. Request to Use City Streets; Race; March 21, 2015; 9:00 a.m. to Noon; Terry Townsend, Indy Runner f. Request to Use Gazebo, Common Grounds, Japanese Garden; CarmelFest; July 2 " through July 4, 2015; Gary Sexton, Carmelfest g. Request to Use Gazebo; Easter Egg Hunt; April 4, 2015; Deb Hedgecock, North Park Community Church 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Easement; Delta Faucet Company; John Duffy, Director of the Department of Utilities c. Request for Grant of Perpetual Storm Water Quality Management Easement; Travis May, Heartland Oil Michigan Road LLC d. Request for Lane Restriction, Open Pavement Cut; Recreational Pathway Closure; Autumn Creek Drive and 141st Street; Jay Staehler, Weihe Engineers e. Request for Land and Sidewalk Closure /Open Pavement Cut; 302 1St Avenue SE — 1st Avenue SE and 4th Street SE; Steven Krebs, AT &T f. Request for Road Closure /Open Pavement Cuts /Recreational Pathway Closure; Shelborne Road Between 126t1' and 131St Street; David Eichenberger, United Infrastructure g. Request for Curb Cut, Stormwater Technical Standards Variance; 5th Street N.E. and 7tn Street N.E.; Greg Iiko, Crossroad Engineers 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, MARCH 3, 2015 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order a1 10:00 a.m. MEMBERS PRESENT Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Lois Craig Mayor Brainard arrived at 10:03 a.m. MINUTES Minutes for the February 18, 2015 Regular meeting were approved 2 -0. BID /QUOTES — OPENINGS /AWARDS Bid Opening for Street Department Tandem Trucks; Mayor Brainard opened and read the bids aloud; Company Amount Truck Country /Stoops $972, 790.00 Wiers $980, 000.00 The bids were given to Dave Hi ffrnan, Street Commissioner, for review and recommendation. PERFORMANCE RELEASES Resolution BPW- 03 -04 -1 5 -01; Hadley Grove; Monuments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution BPW-03-04-15-02; Legacy Towns & Flats 2; Street Signs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. CONTRACTS Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire Department D Request for Purchase of Goods and Services; OLCO, Inc; Change Order 1; ($61,283.07); Main street Perth Project Keystone to Gray; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; OLCO, Inc; Change Order 2; ($0.00); Main street Path Project Keystone to Gray; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request Purchase of Goods and Services; E &B Paving; Change Order 1; ($9,594.28); Main Street Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase or Goods and Services; E &B Paving; Change Order 2; ($3,536.57); Main Street Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase or Goods and Services; E &B Paving; Change Order 3; ($2,880.02); Main Street Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase or Goods and Services; E &B Paving; Change Order 4; (840,061.51); Main Street Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Google Photographer; ($6,275.00); Aerial pictures of Palladium, City Hall and Tarkington/Studio Theatre; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Zagster; Amendment to Service Agreement; Bicycle Rental; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #16; On Call Engineering; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services: VSP; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY OWNED PROPERTY Request to Use City Streets; Cycle Race; May 30, 2015; 7:00 a.m. to 6:00 p.m.; Darren Reno, TrueSport; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Freedom Run; July 4, 2015; 8:00 a.m. to 10:00 a.m.; Don Carr, Tuxedo Brothers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Us City Streets; Carmel Sprint Tri- Athlon; April 26, 2015; 9:00 a.m. to 11:30 a.m.; Don Carr, Tuxedo Brothers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Council Chambers; Public Forum; March 25, 2015; 6:15 p.m. to 9:30 p.m.; Hamilton County League of Women Voters; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Race; March 21, 2015; 9:00 a.m. to Noon; Terry Townsend, Indy Runner; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo, Common Grounds, Japanese Garden; CarmelFest; July 2" d through July 4, 2015; Gary Sexton, Comeliest; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo; Easter Egg Hunt; April 4, 2015; Deb Hedgecock, North Park Community Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon Request for Easement; Delta Faucet Company; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Grant of Perpetual Storm Water Qualify Management Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restriction, Open Pavement Cut; Recreational Pathway Closure; Autumn Creek Drive and 141' Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Land and Sidewalk Closure /Open Pavement Cut; 302 1" Avenue SE —1' Avenue SE and 4th Street SE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Road Closure /Open Pavement Cuts /Recreational Pathway Closure; Shelborne Road Between 126th and 13F1 Street; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Curb Cut; Stormwater Technical Standards Variance; 5'h Street N.E. and 7th Street N.E.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON Mike Howard, Hamilton County; Request to add on Interlocal Agreement; Lowes Way; Mayor Brainard moved to add to agenda. Board Member Burke seconded. Request to add on approved 3 -0. There was brief discussion. Mayor Brainard moved to allow Hamilton County and its contractors to use right of way oldie City to design and construct the new ramp between Rangeline Road and Keystone Parkway and 1461h Street and shall expeditiously all permits necessary to construct the project. Board Member Burke seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:15 a.m. Approved ATTEST: /aL Di ma L. Cordray, 14 — Clerk - Treasurer Clerk - Treasurer i ayor James Brainard - -Diana L. Cordra MC - Clerk - Treasurer