HomeMy WebLinkAbout243426 03/23/15 CITY OF CARMEL, INDIANA VENDOR: 368216
ONE CIVIC SQUARE INDIANAPOLIS CHILDRENS CHOIR CHECK AMOUNT: $*****3,700.00*
r. t? CARMEL, INDIANA 46032 4600 SUNSET AVENUE CHECK NUMBER: 243426
9M�roN�. INDIANAPOLIS IN 46208 CHECK DATE 03/23/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
504 4355101 2015 3,700.00 SUPPORT FOR THE ARTS
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ARTS GRANT PROGRAM
AGREEMENT
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This Grant Agreement(herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City") and '7'h2 =NA JA!U' Po 'i S C44 S Colo l/L (the
"Grantee"),is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants,the parties agree as follows:
1.. That on behalf'of Grantee, a not for-profit corporation, I,
an authorized representative of Grantee, have applied for a City of .Carmel
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C'Grantor"): Arts Grant, said application attached hereto and made a part hereof as I.
Exhibit"A."
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2. Grant Agreement. The City;after review and recommendation by the Mayor and by
the City Council, agrees to grant.$ 3 ,700 .00
to the Grantee for
the.eligible costs of the project (the "Project") or services as described in Exhibits
"A"'-and `B" of this Agreement. The funds shall be used exclusively in accordance
with the provisions contained in.this Agreement:
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this.Agreement,which are incorporated by reference.
4. Warranty of non-profit status. ('grantee hereby represents and warrants that it is a.
not-for-profit entity with a determination letter from the Internal Revenue Service I
declaring that it is exempt from Federal income tax.
5. Payment.of Grant Funds by the City. The payment of this Grant by the Cityto the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed.by both Grantee.and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference;
1. An application and description of the proposed use of the grant funds(EXHIBIT
A
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B)
3, Certified copies of incorporation :as a not-for-profit corporation under, state law-
(EXHIBIT C);
4. A not-for-profit application or determinahon:letterfrom the U.S.,Internal.Revenue.
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax(EXHIBIT D)7
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, including most recent available IRS Form 990, and.the attached
Affidavit(EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed(EXHIBIT F);
7. A Year End Report from the, year. IF Grantee received an Arts Grant i
from the City of Carmel in the previous calendar year, pursuant to paragraph 7
herein(EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
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6. Grantor's right to request audit or .review. Grantee AdU submit. to an. audit or
review by an independent Certified Public Accountant of foods at the City's request,
and shall make all books, accounting records and other documents available at all..
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement,. for the purpose of an
audit by the City of Carmel,the State of Indiana,or their designees..
7. Year end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year,describing hover the grant was used and the impact
of the dollars received. This Grant award may not exceed one third(1/3)of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the
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previous year. If the Grant amount is in excess :of sixty thousand dollars
($60,000.00),the Grantee.agrees to provide,at Grantee's cost,a.review or audit of the
grantee. Said review or audit shall be performed by a. Certified Public Accountant
'CPA')who is neither an employee of Grantee:nor a member of the Grantee's Board X
of Directors,to be provided.to the City of Carmel by March 31 of the following year. s
8: Funding Credit. Grantee agrees to:credit the City of Carmel.in the printed materials
associated with a funded program or project, The City of Carmel will supply, upon
request,Grantee with the�'a.Ph cs/logos,necessary for compliance;.
9. Statutory. Authority of Grantee.. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to- it under this Grant, should a legal determination of its
ineligibility be made by any Court of'competent jurisdiction.
1.0. Use of Grant Funds by Grantee.The funds received by the Grantee,pursuant to this
Agreement shall be used only to implement the Project or provide the services in
confonnance with the Budget and for no other purpose, I.:f it is_determined by the
City that misappropriation of funds have occurred, the.Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal.law.
11. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not lrnowiugly employ an unauthorized alien.
The Grantee affirms under the penalties of perjurythat he/she/it has enrolled and is
participating in the E-Verify program as, defined in IC 22-5-1.7. The Grantee agrees
to provide documentation.to the City that lie/she/it has enrolledand is participating in
the B=Verify program.
` The City may terminate for default if the Grantee fails to cure a breach of this.
provision no later than thirty(3:0)days after being notified by the State.
12. Governing Law; Lawsuits. This Agreement is to be. construed in accordance with
and governed by the laws of the State of Indiana, except. for its conflict of laws
provisions, The parties agree that in the event a lawsuit is 'filed hereunder, the.
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waive their right to a jury trial, agree to file any such lawsuit in an appropriate.court
in Hamilton County, Indiana only, and agree that such court is the appropriatevenue
for and has jurisdiction over:same.
1.3. Relationship of Parties. The relationship of theparties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
r employees, contractors, subcontractors. and/or agents are employees of City. The
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Grant amountset forth herein shall be the full and maximum compensation and
monies required of City to be paid to Granteeunder or pursuant to his Agreement: yk ,
1:4. Severability. If any term of this Agreement is invalid. or unenforceable under any
statute,regulation, ordinance, executive order or other rule of lave, such term shall.be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect
15. Entire Agreement. This Agreement, together vith any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and. supersedes all prior oral or written
representations and agreements regarding same: Notwithstanding any.other term or
condition set forth herein, but subject toparagraph 15 hereof;tothe:extent any term
or condition contained in:any exhibit attached to this Agreement or in any document:
referenced herein conflicts with any term or condition.contained in this Agreement,
the. term or condition contained .in this Agreement shall. govern and prevail; This
Agreement may only be modified by written amendment executed by both parties
hereto,or their successors in interest. w
IN WITNESS WBEROF,.the parties hereto have made and executed this Agreement as follows:.
n i rt n�q Pd iris rt.� C 40la ("Grantee?')
. By
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Printed Name of Officer: �� Title:
Date:
CITY OF CARMEL("Grantor")
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By: nwG t
I - - - Tames Brainard;Mayor - -
I 3/17/2015
f Date:
1 ATTEST:
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IDater 3/17/2015
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If you have any question concemingthe City.of Carmel's.2015 Arts Grant Program,grant writing,guidelines or application.materials,contact:
fSharon Kibbe,City of Carmel,One Civic Square,Carmel,IN 46032,Phone:317-5712483,skibhc(&carmel.in:go_y g
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VOUCHER NO. WARRANT NO.
Indianapolis Children's Choir ` ALLOWED 20
i IN SUM OF$
4600 Sunset Avenue
Indianapolis, IN 46208
$3,700.00
ON ACCOUNT OF APPROPRIATION FOR
Support For The Arts
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
504 Agreement 43-551.01 $3,700.00
I hereby certify that the attached invoice(s), or
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bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Tue ay, March 17, 2015
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Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units,price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
03/17/15 Agreement $3,700.00
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I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer