HomeMy WebLinkAboutBPW 03-18-15Office of the
Clerk - Treasurer
zany of
rmel
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MARCH 18, 2015
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MARCH 18, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
Office of the
Clerk- Treasurer
City of Carmel
oard of Public Works and Safety Meeti ; g
AGENDA
Wednesday, March 18, 2015 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the March 4, 2015, Regular Meeting
2. BID/QUOTES — OPENINGS /AWARDS
a. Quote Opening for 106t1' and Illinois Water Main; John Duffy, Director of the
Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution BPW- 03- 18- 15 -01; The Lakes of Town Road III; Walking Path; Pat
Shaurett, PRS, INC.
b. Resolution BPW- 03- 18- 15 -02; Legacy Projects; Legacy Towns & Flats; Meadows
at Legacy; Section 2; Timothy Walter, Platinum Properties
c. Resolution BPW- 03- 18- 15 -04; Overbrook Farms; Section 2 &3; Water Mains; John
Duffy, Director of the Department of Utilities
4. CONTRACTS
a. Tabled: Request for Approval of Fire Fighters #4444 Agreement; Chief Matt
Hoffman, Carmel Fire Department
b. Request for Purchase of Goods and Services; Sub - Surface of Indiana; Change
Order #1; ($12,920.62); Bridleborne Drainage Modifications; Jeremy Kashman,
City Engineer
c. Request for Purchase of Goods and Services; E &B Paving; Change Order #5;
($1,130.96): Main Street Improvements; Jeremy Kashman, City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
d. Request for Purchase of Goods and Services; Media Factory; ($14,820.00); Art &
Design District signage, brochures, miscellaneous literature; Nancy Heck, Director
of the Department of Community Relations
e. Request for Purchase of Goods and Services; Williams Creek Consulting;
Midtown Stormwater Infrastructure Plan; Jeremy Kashman, City Engineer
f. Request for Purchase of Goods and Services; Crossroad Engineers; Additional
Service #17; ($214,340.00); Guilford Road — Main Street to City Center Drive;
Jeremy Kashman, City Engineer
g. Request for Purchase of Goods and Services; DLZ; Additional Services;
($312,885.00);
116th and Hazel Dell Roundabout; Jeremy Kashman, City Engineer
5. USE OF CITY OWNED PROPERTY
a. Request to Use Reflecting Pond; Submarine Convention; August 7 -9, 2015; 8:00
a.m. to 8:00 p.m.; Chris Campbell
b. Request for Use Gazebo and Common Area; Wedding; April 11, 2015; 3:00 p.m. to
4:00 p.m.; Tracy Taylor
c. Request to Use City Streets; Run /Walk; June 6, 2015; . 8:30 a.m. to 9:30 a.m.; Don
Carr, Tuxedo Brothers
d. Request to Use Caucus Room; Meeting; March 23, 2015; . 10:00 a.m. to 8:00 p.m.;
Natalia Relchter, Russian School of Indiana
e. Request for Use of Gazebo and Common Area; Concert; Wednesdays, June 3
through August 12, 2015; . 5:00 p.m. to 10:00 p.m.; Fountain Square Committee
f. Request to Use City Streets; Race; March 21, 2015; 9:00 a.m. to Noon; Terry
Townsend, Indy Runners
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b.. Request for Stormwater Variance; 116th and College; Radoslav Nedkov, PRS, Inc.
c. Request for Stormwater Variance; Meridian & Main; Phase 1, Lot 1; David Lach,
Cripe
d. Request for Curb Cut /Curb Cut Vacation; 14305 Little Eagle Creek Avenue; Dr.
Mark Ritter
e. Request for Lane Restriction, Sidewalk Closure, 3 open Pavement Cuts, Curb Cut
and Curb Cut Vacation; Green House Cottages; Greg Iiko, Crossroad Engineers
f. Request for Lane Restriction; Ashmoor Subdivision; 131st and Shelborne; Trent
Godsey, Duke Energy
g. Request for Variance; Fence in Easement; 5314 Randolph Crescent Drive;
Ralph /Brenda Caruso
h. Request for Variance; Driveway in Easement; 2388 Shaftesbury; Timberstone
Development
i. Request for Consent to Encroach; Fence in Easement; 5314 Randolph Crescent
Drive; Ralph/Brenda Caruso
j. Request for Consent to Encroach; Driveway in Easement; 2388 Shaftesbury;
Timberstone Development
7. ADJOURNMENT
6
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTE S
WEDNESDAY, MARCH 18, 2015 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the March 4, 2015 Regular meeting were approved 3 -0.
BID /QUOTES — OPENINGS /AWARDS
Quote Opening for 106th and Illinois Water Main; Mayor Brainard opened and read the quotes aloud;
Company Amount
Culy Construction 8185, 095.00
Midwest Mole 8229, 889.00
TPI Utility Construction 8153,850.00
The bids were given to John Duffy, Director of the Department of Utilities, for review and
recommendation.
PERFORMANCE RELEASES
Resolution BPW- 03- 18- 15 -01; The Lakes of Town Road III; Walking Path; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 03- 18- 15 -02; Legacy Projects; Legacy Towns & Flats; Meadows at Legacy; Section
2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 03- 18- 15 -04; Overbrook Farms; Section 2 &3; Water Mains; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
CONTRACTS
Tabled: Request for Approval of Fire Fighters #4444 Agreement; Board Member Burke moved to
remove from the table. Board Member Watson seconded. Item removed. Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Sub - Surface of Indiana; Change Order #1;
($12,920.62); Bridleborne Drainage Modifications; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; E &B Paving; Change Order #5; ($1,130.96): Main
Street Improvements; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request for Purchase of Goods and Services; Media Factory; ($14,820.00); Art & Design District
signage, brochures, miscellaneous literature; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 3 -0.
Request for Purchase of Goods and Services; Williams Creek Consulting; Midtown Stormwater-
Infr-astructure Plan; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #17;
($214,340.00); Guilford Road — Main Street to City Center Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; DLZ; Additional Services; ($312,885.00); 116th and
Hazel Dell Roundabout; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
USE OF CITY OWNED PROPERTY
Request to Use Reflecting Pond; Submarine Convention; August 7 -9, 2015; 8:00 a.m. to 8:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Use Gazebo and Common Area; Wedding; April 11, 2015; 3:00 p.m. to 4:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request to Use City Streets; Run /Walk; June 6, 2015; 8:30 a.m. to 9:30 a.m.; Don Carr, Tuxedo
Brothers; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request to Use Caucus Room; Meeting; March 23, 2015; 10:00 a.m. to 8:00 p.m.; Natalia Relchter,
Russian School of Indiana; Board Member Burke moved lo approve. Board Member Watson
seconded. Request approved 3 -0.
Request for Use of Gazebo and Common Area; Concert; Wednesdays, June 3 through August 12,
2015; 5:00 p. m. to 10:00 p.m.; Fountain Square Committee; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request to Use City Streets; Race; March 21, 2015; 9:00 a.m. to Noon; Terry Townsend, Indy
Runners; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA
Traditions on the Monon; Mayor Brainard moved to remove from table. Board Member Burke
seconded. Request defeated 0 -3.
Request for Stormwater Variance; 116'x' and College; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Stormwater Variance; Meridian & Main; Phase 1, Lot 1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Curb Cut /Curb Cut Vacation; 14305 Little Eagle Creek Avenue; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Lane Restriction, Sidewalk Closure, 3 open Pavement Cuts, Curb Cut and Curb Cut
Vacation; Green House Cottages; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3 -0.
Request, for Lane Restriction; Ashmoor Subdivision; 131s1 and Shelborne; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Variance; Fence in Easement; 5314 Randolph Crescent Drive; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Variance; Driveway in Easement; 2388 Shaftesbury; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; Fence in Easement; 5314 Randolph Crescent Drive; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; Driveway in Easement; 2388 Shaftesbury; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
ADD ON
John Ober/cinder, Assistant City Attorney requested to amend Resolution 02- 18 -15 -05 changing the
date from March 18, 2015 to April 15, 2015. Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3 -0.
ADJOURNMENT
Mayor Brainard adjourned the meeting al 10:12 a.m.
4 m
Approved
ATTEST:
Diana L. Cordray, 1AM�C — Clerk - Treasurer
Clerk - Treasurer
lyor James Brainard
Tana L. Cordray, ]AMC - Clerk - Treasurer
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