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Home My WebLink AboutCRC-04-15-15 CARMEL REDEVELOPMENT COMMISSION AGENDA WEDNESDAY, APRIL 15, 2015 —6:30 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES a. March 18, 2015 3. FINANCIAL MATTERS a. Cash Flow Report b. Update on Outstanding Receivables c. Approval of Claims d. Special Matter 1. Action Item #1: Approval of Change Orders 4. EXECUTIVE DIRECTOR REPORT 5. COMMITTEE REPORTS a. Finance Committee b. Architectural Review Committee 6. UPDATE ON PROPERTIES 7. OLD BUSINESS 8. NEW BUSINESS a. Action Item#2: Approval of design services proposal for Monon Trail Bicycle Improvements b. Action Item#3: Approval of construction design services proposal for Palladium Landscaping 9. OTHER BUSINESS a. Presentation of Sophia Square Courtyard proposals 10. EXECUTION OF DOCUMENTS NEXT REGULAR MEETING: Wednesday, May 20,2015, 6:30 p.m. 11. ADJOURNMENT CARMEL REDEVELOPMENT COMMISSION April 15,2015—6:30 p.m. Council Chambers, Second Floor,Carmel City Hall Commissioners' Notes Discussion Matter Call to Order 1. Pledge of Allegiance 2. Approval of Minutes a. March 18,2015 3. Financial Matters a. Cash Flow Report • The EOM January balance: o Cash - $5,007,032 o Cash and Restricted Funds-$8,838,787 b. Update on Outstanding Receivables c. Approval of Claims The invoices submitted for approval by category are as follows: • Non-operating Expenses: $2,127.30 d. Special Matter i. Action Item#1: Approval of Change Orders 4. Executive Director Report 5. Committee Reports a. Updates, if applicable,will be presented by the committees at the meeting. Requirements:None at this time. 6. Update on Properties(other than negotiation and litigation matters) a. Please see the attached document for the CRC project updates. 7. Old Business 8. New Business a. Action Item#2: Approval of design services proposal for Monon Trail Bicycle Improvements b. Action Item#3: Approval of construction design services proposal for Palladium Landscaping 1 9. Other Business a. Presentation of Sophia Square Courtyard proposals 10. Execution of Documents a. Next Regular Meeting: Wednesday,May 20,2015,6:30 p.m. 11. Adjournment 2 CRC Meeting, April 15, 2015 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, April 15, 2015 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Jeff Worrell Present Treasurer Diana Cordray Not Present Member Bill Brooks Not Present Member Robert Dalzell Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present Legal Consultant Ryan Wilmering Present President Bill Hammer called the meeting to order at 6:36 p.m. The Pledge of Allegiance was said. Mr. Hammer presented Greg Phillips a plaque on behalf of the CRC in recognition for his service as a Commissioner. Mr. Hammer also thanked Brad Meyer for his service and stated he will be sent his plaque as he was unable to be in attendance. Approval of Minutes March 18, 2015: Mr. Bowers moved to approve, seconded by Mr. Dalzell. Approved unanimously. Financial Matters Mr. Lee stated the end of month March balance of the Commission totaled $5,007,032 and $8,838,787 with restricted funds. Mr. Lee gave an update on outstanding receivables. Approval of Claims Mr. Lee requested the Commission approve non-operating invoices in the amount of$2,127.30. Mr. Bowers moved to approve payment of non-operating invoices in the amount of$2,127.30, seconded by Mr. Worrell. Passed unanimously. Approval of Change Orders Mrs. Meyer presented and gave background on a change order for the reflecting pool project in the amount of$24,300.00. Discussion ensued. Mr. Dalzell moved to approve the change order for the reflecting pool project in the amount of $24,300.00. Seconded by Mr. Bowers and approved unanimously. Executive Director Report Mrs. Meyer provided an update regarding the Energy District that was introduced and discussed at the last meeting. Committee Reports Mr. Bowers stated there was nothing specific to report from the Finance Committee at this time, other than changes to their monthly report that included Parkwood. 1 CRC Meeting, April 15, 2015 Mr. Worrell stated the Architectural Review Committee has not met due to Spring Break but that the Technical Review Committee has formed and met. Update on Properties Mrs. Meyer gave updates regarding the reflecting pool, The Nash and The Mezz projects. Old Business None at this time. New Business Approval of design services proposal for Monon Trail Bicycle Improvements Mrs. Meyer gave background on this project, stating this proposal would approve the design services for improvement of a section along the Monon Trail just north of Main Street to address aesthetic and safety concerns in that area. The improvements would include bike parking, a railing to improve safety, and concrete pavement to improve aesthetics. Mrs. Meyer stated the Parks Department Board previously voted and approved $50,000 towards this project and that amount would go towards the total project cost. Discussion ensued regarding design plans and budget. Mr. Bowers moved to approve the design services proposal from Context for the Monon Trail Bicycle Improvements at Main Street in the amount of$12,500.00. Seconded by Mr. Dalzell and unanimously approved. Approval of construction design services proposal for Palladium Landscaping Mrs. Meyer gave background on this item, stating this action would approve construction design services from CSO Architects including preparation of construction documents, bidding and construction administration for the Palladium Landscaping project. Mrs.Meyer stated the project has been staged over a period of years and the limestone for this landscaping has been purchased and stored in the warehouse that is slated for demolition in October. Mrs. Meyer stated the Architectural Review Committee took time to study the costs to simply move the limestone to another location versus installing it this year and determined it was cost prohibitive to simply move it. Discussion ensued regarding budget, project timing and design plans. Mrs. Meyer noted the budget would need to be amended to incorporate this project into 2015 and out of 2016. Mrs. Meyer stated this would not be taking away from or limiting other projects and that they would not be tapping into reserve funds for this project. Mrs. Meyer stated the year-end budget in 2016 would remain the same and that the 2015 year-end budget amount is what would change. Mr. Hammer recommended that the Commission move forward with having the information packaged in order to bid it and, concurrent with that step,the Finance Committee review the budget to verify dollars can be allocated from 2016 to 2015, which would address Mr. Bowers' concerns. Discussion ensued. Mr. Worrell moved that the Commission approve the Palladium landscaping construction design proposal from CSO Architects in the amount of$22,700.00 and that, in conjunction with that being let,the Finance Committee study our budget to assure the Commission funds are available in order to save spending additional unnecessary funds. Seconded by Mr. Dalzell and passed unanimously. 2 CRC Meeting, April 15, 2015 Other Business Presentation of Sophia Square Courtyard proposals Mrs. Meyer gave background on this item and stated three design firms submitted proposals relating to design services for the Sophia Square Courtyard. Mrs. Meyer stated the purpose of this project is to create a multipurpose civic plaza serving residents and merchants of Sophia Square, City of Carmel festivalgoers, visitors of the Arts & Design District and individuals or organizations that would reserve that space for special events. Mrs. Meyer stated the proposals will go to the Architectural Committee for review and a recommendation for action will be given to the Commission at the May meeting. Discussion ensued. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Worrell. The meeting was adjourned at 7:32 p.m. The next regularly scheduled meeting is Wednesday,May 20, 2015 at 6:30 p.m. [This meeting was later rescheduled to Thursday, May 21 at 6:30 p.m.] An executive session was held directly prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. 3