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Home My WebLink About243986 04/08/2015 `/ �� CITY OF CARMEL, INDIANA VENDOR: 368984 i ONE CIVIC SQUARE INSPIRE STUDIO AND GALLERY LLC CHECK AMOUNT: $••'•.2,916.00• =Q CARMEL, INDIANA 46032 111 W MAIN STREET SUITE 120 CHECK NUMBER: 243986 M,�TON.�.` CARMEL IN 46032 CHECK DATE:' 04/08/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359300 32614 MARCH 15 2,916.00 ART CONSULT Invoice: Art Advisor March 2015 Catherine Bauder Inspire Studio and Gallery 111 W. Main St. Suite 120 Carmel, IN 46032 Telephone: (317),517-1213 From: Cathy Bauder To:City of Carmel Dates Service Provided: March 1-31,2015 Total Amount Due:$2,916.00 �,� Q1/ 1 pcllll�i '�.1� Description of Services Provided 4 3 5 4 9 d C) This month primarily covered: 1 - 1.) Development of upcoming events: A.)__o.utdoor art-event for the month.of May B.) preparations for the Carmel on Canvas event Follow-up on February items Met with wood-working artisan, Peter Falk, for a pop-up gallery in the vacant Eye on Art gallery. Asked him if he would be interested in renting the space but he did not feel he could consistently sell enough product to cover his expenses and make a profit. He decided to show his art through Art Splash Gallery. Showed the vacant Eye on Art Gallery to other business owners and followed up with them. Outdoor Art Event for the Month of May-"Drawn to the District" Met with Carmel and Design District Gallery Association. A representative from Huntington Bank attended the first part of the meeting. He stated he and the bank were thrilled to be a part of the Arts and Design District and were looking forward to being an active and engaged member of the community. After he left I introduced the May event, hereafter to be known as "Drawn to the District". Explained what plans had been decided and what next steps needed to be taken. Asked for input and invited the members to add their ideas and asked for their participation. Unanimous support was voiced, however some of the members had schedule conflicts that prohibited their active participation. A committee was formed comprising the officers of CADDGA,Susan Mauck, and Stephanie Marshall. Emily Winship agreed to design the logo for the event and provide other graphic design services as needed. Discussed Huntington Bank as a possible sponsors with Bob Shade, President of the Carmel Arts and Design District Gallery Association. It was decided to ask them to sponsor the Drawn to the District event by covering the cost of the t-shirts. Met with a representative of a printing company to determine the cost of the t-shirts. Explained to her what the purpose of the event was, who would be participating, and when the event would begin. She answered questions and made some suggestions, priced the t-shirts and tote bags, aprons, and hats. Decisions were made over the next few days after much discussion back and forth. Had a conversation with Kim; she sent a written proposal the next day to everyone on the committee. Met Bob Shade to prepare our proposal and made an appointment with a representative from Huntington Bank. Bob and I presented our proposal to Huntington Bank. The representative liked the proposal and asked for a letter he could take to his bank stating the requested - amount, explaining how the money would be used, and how it would benefit the bank. Bob prepared the letter and delivered it to the bank. A few days later, we received word they would be a sponsor, covering the cost of the t-shirts. Huntington Bank also offered to supply drinking water and assorted drinks for the artists during the month of May. Bazbeaux Pizzeria offered to provide lunches for the artists during the hours of 1-3pm: pizza slices for$1. Made a presentation to Old Town Design Group to sponsor the tote bags. Was told to send an email outlining the request so I did. Stopped by their office to learn their decision and was told no decision at this time. Advised timeline and was told an answer would be forthcoming. Spoke with owners of Wine and Canvas about their sponsorship of the children's activities. They said they will gladly hold a painting event for the children on the week-end of May 161h & 17th, and May 23�d & 24th Spoke with the President of the Current in Carmel; he agreed to write a story about the event. I asked him to sponsor the event with advertising. Developing a "Celebrity Paint-out" day for May 9th. This would pair up an experienced Plein Air painter with a local celebrity. Have extended invitations to many local celebrities to participate. Singer Jenny DeVoe has agreed to be one of the celebrities. Am currently working to add more celebrities. Worked with Emily Winship to design flyers to promote the event. Attended Merchant Meeting hosted by Vanessa of Viking Sun. Introduced myself to the attendees as the Art Advisor to the City of Carmel. Also made a short presentation on the Drawn to the District, outlining some of the activities being planned, invited them to participate and asked for their support. To be done: Contact owner of Square Donuts to sponsor the event kick-off. Invite more celebrities to participate. Complete the wrap-up event for artists. Put together a promotional piece to use on social media. Complete the flyers,posters, and other promotional pieces. Develop promotional piece for U-tube viewing& to promote through social media. - Place orders for t-shirts and tote bags. Details will continue to be developed. Still need to plan for inclement weather. Carmel on Canvas Emily Winship sent a "Save the Date" announcement to the Hoosier Salon membership. Met with Jerry Points and discussed his suggestions for a Judge. Contacted Shelby Keefe; she declined due to schedule conflicts. Shelby is considering a commitment to judge the Carmel on Canvas event for 2016. Signature Date Catherine Bauder Inspire Studio and Gallery 111 W. Main St. Suite 120 Carmel, IN 46032 Telephone: (317) 517-1213 VOUCHER NO. WARRANT NO. 9,3 9y ALLOWED 20 Catherine Bauder IN SUM OF c/o Inspire Studio and Gallery $ 111 W. Main Street, Suite 120 Carmel IN 46032 ` i $2,916.00 77 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACC-r#/TITLE AMOUNT Board Members 32614 Invoice 43-593.00 $2,916.00 I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday,April 06,2015 ILL Director,Comminity Relations/Economic Development Title I I Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 03/31/15 Invoice $2,916.00 I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer