244017 04/08/2015 "p``� CITY OF CARMEL, INDIANA VENDOR: 368118
;; ® I ONE CIVIC SQUARE MATRIX INTEGRATION CHECK AMOUNT: S"""3,377.76'
=4 CARMEL, INDIANA 46032 417 MAIN STREET CHECK NUMBER: 244017
'b,�rtiN�o. JASPER IN 47546 CHECK DATE: 04/08/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
102 4463201 24675 1056694 4,033.76 TELESTAFF SERVER
102 4463201 24675 1056694-A -656.00 TELESTAFF SERVER
Hewlett Packard• o Microsoft
VMware• •Aruba
n A'C`ON Cisco Systems e e Juniper
Mitel
�N
® Matrix Integration LLC • 417 Main Street, Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573
Bill to: Ship to:
City of Carmel City of Carmel
Terry Crockett Terry Crockett
Carmel City Hall Carmel City Hall
One Civic Square One Civic Square
Carmel IN 46032 Carmel IN 46032
(317) 571-2634 Ext. 0000
Purchase Order#. Account ID Salesperson Ship Via Terms, Invoice'# Invoice Date Page
24675 CARMEL BALLINGER DROP SHIP Net 30 INV1056694 1 30 2015 1
Quart Item#. Description Serial#` Unit,Price Ektended-Price
1.00 HP INDIANA QPA QPA #13079 LOCID# 10025751 $0.00 $0.00
1 783357-SOI HP DL160`GEN9 Server LFF - SmartBuy $975.00, $975.00
2M24500B1W-_
4 658071-521 500 GB 3.5" Internal Hard Drive - SATA $174.00 $696.00
2Y54471QWO
2Y5447.1131 ,
2Y54471OW8
2Y5447112M
1 726821-821 SMART ARRAY P440/4G CONTROLLER $656.00 06756.00
MXQ50306PD
I U7BC7E 5YR NBD DL160 GEN9 FC SVC $956.76 $956.76
1 310-936-50 Dialogic D4PCIU4SEQ 310-936-50 4PORT W $750.00 $750.00
NA120713
Card/.Check# , ORD# AQ108075-01 Subtotal $4,033.76
THANK YOU!! BWL/ENR Misc- $0.00
COMMENTS i $a.00
Tax
utu='T Freight $0.00
Due: 3/1/201 Total $4,033.76
Batch ID: 1/30/15ER Payment Received $0.00
Invoice..___. —Balance.-Due
_____.$4,033..76..._.-
Please.pay from this,invoice..All Past due charges.are subject to a 13/4% per month penalty.
SAVE THIS RECEIPT:ITIS YOUR PROOF OF PURCHASE FOR WARRANTY REPAIRS.
Terms and conditions on thereverse side::,
White Copy Customer Yellow Copy-File WWW.MATR IXI NTEGRATIO N.COM PLEASE PAY FROM THIS INVOICE
TERMS AND CONDITI®NS
1. ACCEPTANCE,MODIFICATION,ASSIGNMENT: By placing this order tier sollware, 12. LIMITATION OF I.IABILITI': Matrix shall not under any circumstances be liable to the
computers,telephone equipment or related products or services,including the installation and Customer,owner of the Goods and Services or any third party for special,indirect.incidental,
cabling or wiring(collectively referred to as"Goods and Services"),Customer(as identified on or consequential damages, including,without limitation,loss of profits or revenues. loss or
the reverse side hereof or the Invoice)agrees to these Terms and Conditions which shall prevail damage to other property or equipment,cost of capital or of purchased or repfiiceinent goods.
over inconsistent provisions in any other form of document of Customer. No change nr rorditica- or expense,delay or inconvenience caused by or arising from the piu-chase.sale,use,repair of
tion shall be applicable unless set forth in writing and signed by Matriv Integration LLC("Ma- inability to use the Goods and Services of by any performance or nun-performance under,or
trill"). Neither this order nor any interest therein shall be assigned by Customer except with the breach of,these Teens and Conditions.Matrix's sole liability for anv defective Goods and
prior written consent of Matrix. Services shall he its repair or its replacement pursuant to the Express Warranties set fonh
above,or if amended,as applicable at the time of manufacture or repair of the Goods and Ser-
a. PAYMENT:Cusionner agrees to pay deposit or down payment as required by Matrix.Customer vices. Some states do not allow the exclusion or limitation of incidental or consequential
agrees to pay to Nlatrix the amount indicated un the Invoice,per terms of invoice from date of damages,so the above limitations or exclusion may not apply to all Customers. Any action
Invoice(U.S.Funds only),for Goods and Services ordered, INTEREST WILL BE CHARGED resulting front any breach on the part of Matrix as to the Goods or Services delivered hereunder
AFTER DUE DATE STATED ON INVOICE FROM THE DATE OF INVOICE ATTHE RA'Z'E nmust be commenced within one year after the rause of action has occurred.
OF ONE AND THREE-QUARTERS PERCENT(1.759/4)PER MONTH. International sales
"ill require additional payment arrangements. No Goods tinct Services shall be sold un consign-
' 13. RETURNS AND ALLOWANCES: Because of the nature oft 4anix's Goods and Services
ment or conditional sales basis. Payment for the Goods and Services delivered hereunder shall and Matrix's agreements with vendors,Matrix only provides for a ten(10)calendar day return
constitute acceptance thereof. Until payment is received in full,all Goods and Sen ices sold to policy based on deliver),date. There shall be a fifteen percent(15%)restocking tee On any
Customer of listed un Customer's invoices remain the property of Nlatrix.and Matrix will hold returned item, in addition to any specific out-of-pocket expenses which Matrix may have in-
title to these items until such time as payment in full is received by Matrix. In the event qfa returned coned specific to your sale. Any returned Goods must be in new,resalable condition kind
check issued by Customer to Matrix,Customer agrees to pay a service fee not to exceed the greater include original boxes.shrink-wrapped documentation and system software. .Any retunt of
uCth rig dollars(S30.00)or f ice percent(5%)o)(hut not mune than neo hundred tidy dollars($250.00) Goods must be accompanied by an RMA it provided by Matrix. 'hhere are no returns or refunds
oi'tile amount due. In re and to open accounts,(case and sales contracts.property and title shall of any kind on any commercial sofn%are,opened or unopened. If a sotiwarc vendor guarantees
vest in the Customer only'when all monies owed by said Customer have been verified hy.Nlatn.x satisfhction of their product.it will be your responsibility to seek a refund directiv with that
vendor if you are not satisfied. Matrix does not support money-back uarantecs un sotiwarc.
as having been paid to Nta[n.x in pill. Matrix will exchange an itenn purchased from Matrix only if that item is found to have been
defective,as determined by Matrix,at time of purchase. This will not appy d'the item was
3. DELIVERY: The specific tenors of delivery are as stated on the reverse side hereof or on the purchased by the Customer with the followirmg notation um the front side of this invoice: "AS
Invoice Goods and Services which are delivered in advance of schedule are delivered at the risk IS,NO WARRANI Y,"or anv notation that implies the same. Beloit on exchange takes place,
ufCustomer Matrix is not liable for delays or failure to ship due to fire,strike.act of God,the public the Customer must provide this invoice as proof of purchase. Non-authorized installations
enemy or tither causes beyond the control of Matrix. With respect to Matrix,all shipments are made by non-certified personnel may void your manufacturers vw:uranty. Under those arcum-
F.O B-point of shipment(-'Ship 7'o"on reverse side). freight prepaid and allowed. Shipments to stances,anv repairs would be classified as out-of-warrant),and be charged for normal service
Alaska and Hawaii are freight piepard and allowed to port of exit. Matrix reserves the right hr rates and replacement parts. Matrix makes no warranty as to the suitability Of Customer's work
select the appropriate carrier. Special requests including,but not limited to, inside delivery. environment for the use of micro computers or telephone equipment. Environmental problems
installation,and call before delivery are not included in the price. Any charges arising from failure will he treated and charged as normal service calls. Matrix assumes no responsibility as to the
to meet shipment,rerouting while in transit,or carrier storage charges are the responsibility of the protection,suitability and/or integrity of vour data. It is Customer's responsibility to back
Customer. Matrix will select the carrier unless otherwise specified un the order, Any additional up C'ustomer's data regularly
costs incurred packaging the Goods and Services as it result of request by Customer will be at
Customer's cost. If the Goods and Services are not accompanied by it bill of lading, Matrix's 14. SECURITY AGREEMENT: Matrix may require and Customer shall grant a security
Invoice shall be conclusive. interest in Goods and Services sold pursuant to any credit Matrix may extend to the Customer.
Customer irrevocably constitutes and appoints Matrix as the Customer's true and lawful attor-
4. CLAIMS: All shipments are delivered to the carrier in good condition and Malnx's liability ney-in-fact with full power of substitution to execute.acknowledge and deliver any instru-
ceases after acceptance by carrier. If shipment arrives short or damaged,the Customer must file a merits as due and perform any acts facilitating enforcement of Matrix's remedies under this
claim immediately with the carrier. ]n the event of concealed damage,notify carrier and request an Agreement,specifically including.but not limited to,the tiling of UCC financing statements
immediate inspection. Keep all cartons and packing material. Failure to file claun within the with respect to an Goods and Services cold by Matrix to Customer.
specified time required For each vendor or,if no vendo. five(5)day's tiller receipt of Goods and
Services constitutes acceptance and it waiver of any such claims 15. GOVERNING LAR': All disputes between the parities,whether or not arising out of
these Terms and Conditions,will be governed by the laws of the State of Indiana. Customer
agrees to submit to the jurisdiction of and agues all lawsuits relating to any disputes between
�. DISCLAIMER OF WARRANTIES: Fhe expie,s warranties below are Matrix-s sole Warman the Customer and Matrix will be brought only in a state court located in Dubois Count)'.
ties of its Goods and Set\icec,there are no understandings,agreements,representations.or war- Indiana or the United States District Court for the Southern District of Indiana. THE(:US-
rarities,express or implied(including any regarding the merchantability or fitness for a particular TOMER HEREBY"WAIVES'THE RIGHT TO A TRIAL BY JURY IN ANY ACTION,PRO-
purpose).not specified herein,re,pecting the Goods and Services. Except for those obligations CEEDINC,CLAIM.OR COUNTERCLAIM WHETHER IN CONTRACT OR TORT.AT LAW
of Matrix identified in these Teens and Conditions,all risks related to the quality ami perfirnnance OR IN EQUI FYARISING OUT OF OR RELATING IN ANY WAY FO THESE TERMS AND
of the(i,,ods and Service:and respunsihilit) I'or repair or service costs rests solely oil the Cus-
tomer. CONDI F'IONS AND ALL OTFIER DISPU FES BE.'I'W EEN THE.PARF'IES.
6. EXPRESS RARRA\TIES: The express warranties of Matrix arc as follows: 16. MITIGATION: If Matrix repossesses the Goods and Services prior to payment by the
TFIE GOODS AND SERVICES SHALL BE COVERED BY-fills,MANUFACTURERS WAR- CmSlOmer Of all amounts due hereunder, Matrix may sell the Goods and Services, AS IS.
RAN'FY(IEANY)W'111CH SHALL BEs,BETWEEN THE MANVFAC URER AND CUSTOMER. WHERE IS,free and clear of all rights of'the Customer at either public or private sale. and
ONLY WITH AUTHORIZATION FROM MANUFACTURER.WILL MATRIX ACT AS REFER- apply the net proceeds(after deducting expenses of repossession and sale)to the obligation
RAL AGENT FOR WARRANTY RELATED ADIUSTMEN'TS, REPAIRS.OR EXCI IANGES, ofC'ustomcr hereunder. The.Customer shall remain liable for any deficiency. MATRIX MAY
AS REQUIRED BY' THE NIANUPACH;RER. DURING THE PERIOD OF THE DISPOSE OF THE GOODS IN ANY COMMERCIALLY REASONABLE PLACE AND
NIANUP.AC'TURFiR'S WARRANTI' NIA"FlthX' SIIALI- t)NL}'PERFOkM W,\RR.AN'I'Y'RF; MANNER AND THE CUSTOMER WAIVES ANY NOTICE OF TIME. PLACE .AND
PAIRS TO THE F.XfENT AUTHORIZED BY f HE\QANUFACTURF,-R. ANY COSI THAT _-MANNER OF SALE
MATRIX INCURS WHILE.ACTING AS SAID AGENT OR MAKING SAID WARRANTY
RERAIRS SHALT.BE THE OBI.IGAFION OF THE CUSTOMER.SUBJECT TO REI.MBURSF.- 17. INTEGRATION: Finis order for Goods and Services.mcludme these Terms and Condr-
NFLN F BY MANUFACTURER. NIAFRIX MAY,At'ANY TIME, DECIDE NOF 1Y)ACT AS ons,along with any Credit Application, Invoice,Ackno(wled,ement, Bill of Lading (and
SAID A6ENT. any exhibits,addenda or amendments thereto)of which this order matt be a part,constitutes tine
sole and complete agreement between Nlau'ix and the Customer with respect to the purchase of
7. ATTORNEYS FEES:Customer shall be responsible for all expenses and costs in connection the Goods and Services.
with the enforcement by Matrix ofthese Terms and Condition,and the cost.,of collection(mclud-
ing the fees of any collection agencies to whom the Customer's account may he refened),plus 18. ACKNOWLEDGEMENT: All orders will be acknowledged promptly,showing how the
reasonable attorneys'fees(which attorneys' fees shall not be less than 254'of the annount(file. order wag entered,the approximate shipping time and other pertinent information It is the
unless a lower amount is specified by applicable law). Customers obligation to examine this acknowledgement carefully and notify'Matrix immedi-
ately of any discrepancies. Every reasonable effort is made to ship as acknowledged,however,
8. CANCELLATION: All cancellations must he made in writing. Administrative and/or labor the acknowledged ship date is approximate.Matrix will generally ship within flu:(5)working
charges may be incurred by the Customer depending upon the stage of its installation or abiliny days of the acknowledged ship date. if a firm ship date is necessary-Customer must inform
and cost of Matrix to return anv Goods. ?vlatrix at time of order and Matrix will make all reasonable efforts to meet each Customer's
request. Acknowledged shipping dates are contingent upon the force majeure conditions
9. ORDER CHANGES: All changes to an order must be made in writing and are subject N contained in these Terms and Conditions.
Matrix'.;ability to conform.
10. REMEDIES: The remedies herein reserved shall be cumulative,and additional to art,other 19. MATRIX'S PERFORILANCE OF ITS OBLIGATIONS: 'Fhe production and delivery
or further remedies provided in law or equity. No waiver of o breach of any provision of these'Ferm.s of the Goods and Services to the extent delaved or hindered or prevented from the performance
by reason of natural disasters,acts of God.strikes- lockouts.labor troubles, inability to pro-
and Conditions shall constitute waiter of anv other breach or of such provision.
• cure materials,casualties,failure of power,restrictive governmental laws or regulations,riots,
11. INSOLVENCY:Matrix may forthwith cancel this fader in the event of the happening ofanv insurrection.acts of terrorism,war or other reason of a like nature not the fault of Matrix shall
of the tullowir. or any ether comparable event. insolvency of the Customer,the filing 01'a V04111- excuse for the period of the delay Matrix's perlornmance and the period for the performance shall
tary petition in bankruptcy,the filing of ani'involuntary petition to have Customer declared he extended for a period equivalent to the period of such delay.
bankrupt provided it is not vacated within thing(30)days from the date of filing,tire appointment
of a receiver or trustee for Customer provided such appointment is not vacated within thirty(3W
days Gone the date of such appointment,or the execution by Customer of an assignment for the
benefit of creditors- -
REV 4105
Hewlett Packard + Aruba
Wware Juniper
Cisco Systems = Foilinet
Mitel y fusion-io
Microsoft n lakeside Software
Veeam , a Brocade
6 Matrix Integration LLC 417 Main Street, ,Jasper IN 47516 - Phone 812-634-1550 - Fax 812-634-2573
Ship to:
City of Carmel City of Carmel
Terry Crockett Terry Crockett
Carmel City Hall Carmel City Hall
One Civic Square One Civic Square
Carmel IN 46032 Carmel IN 46032
r _I'trrc�hatie Order it Account ID Salesperi orl Ship Via � Terms hivoice l# Invoice Date Page
-24675 CARMEL f BALLINGER DROP SHIP_J Return
1056694-A 2/26/2015 1
I,._.(`tl,3i3-----._lttri) it De.;cl-ipliu;:l.._._._._._..._ 4erittr r - UnitPrice Extended Price-
11726821-B21 SMART ARRAY P440/4G CONTROLLER $656.00 {$656.00
PXQ50306PD
j
i.lard Cht�ck
i t
• � 4 I
i
i
i
REF; ORIGINAL INVOICE# INV1056694/ AQ108075-01 Subtotal ($656.00)
C ?vl l?N J'S CREDIT FOR ITEM RETURNED. Misc $0.00
i THANK YOU!! SMB Tax $0.00
j Freight $0.00
t Retur Total ($656.00)
I
Batch ID: 2/26/15SMB
f Please pay from this invoice..All past,he ehitrges are subjeui to a 11/4% per 1•nontll penalty.
i SM'E'lHISRE,CCIP"Y IT IS YOUR PROOF OFPURCHASE FOR WARRANTY REPAIRS.
`Ferris and conditions•ort the reverse side.
` _niio(;(."Py-._a.tstoW01, Y:.iluw. Cupy file Pink t,•01DY-Store __�__ .�--.--- -_-- — PLEASE PAY-FROM THIS INVOICE
Prescribed by State Board of Accounts City Form No.201 (Rev 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
1056694-A ($656.00)
1056694 $4,033.76
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Matrix Integration
Valerie Lange IN SUM OF $
417 Main Street
Jasper, IN 47546
$3,377.76
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
24675 1056694-A 102-632.01 ($656.00) 1 hereby certify that the attached invoice(s), or
24675 1056694 102-632.01 $4,033.76 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
APR - 6 2015
n . � 'n
TA A
i
V
Fire Chi
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund