244040 04/08/15 Q
CITY OF CARMEL, INDIANA VENDOR: 237300
ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $ ......31.80*
CARMEL, INDIANA 46032 7250 N KEYSTONE AVE CHECK NUMBER: 244040
INDIANAPOLIS IN 46240 CHECK DATE: 04/08/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
854 5023990 186601 31.80 OTHER EXPENSES
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7250 North Keystone Ave. . M (317) 536-2022
Indianapolis, IN 46240 FAX (317) 222-3853
REM/ www.PTRINC.com
RENTE_D'TO JOB LOCATION TICKET.:# °
CITY OF CARMEL — CRC/ARTS & DE INSTORE PICKUP
MEGAN MCVICKER Con# 186601
30 W MAIN STSUITE 220
CARMEL IN 46032 Loc 100
DL/ID, -#..; .,_ V Co.' PHONEDATE TIME
AR-43075.2010 W (317) 571-2787 OUT - 03/25/15 12:21 PM-KM
F (317) 571-2789
PO/JOB,;#', .'RECEIVED BY .
AW MEGAN MCVICKER RITURNED 03/26/15 12:21 PM KM
***FINAL*** Charge for 1.00 Day(s) Page: 1
QTY ITEM DAY EXT AMT NET AMT
40 8224-0000 CHAIR BROWN SAM P* 0.75 30.00 30.00
Actual In Date: 03/26/15 12:04 PM
----- Payments ------
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If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 30.00
Initials X SALES 0.00 a
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 DMG WAIVER 1.80 c
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. 'm
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE ADDL TAX 0.00 a
c
EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. SALES TAX 0.00 0
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this DEPOSIT 0.00 €
Rental Agreement,and is an authorized agent for the Lessee. L2
AMT BILLED 31.80
TOTAL DUE 31.80 26—MAR-15 12:04:32
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EQUIPMENT LEASED BY X
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Reorder from In-A-Bind 800-862.2463-Form#112522
Terms:arid:Conditions
1. INSPECTION.Lessee:acknowledges that he has had an opportunity toipersonallyinspect the E=quipment and finds it suitable for his needs and in good condition.Lessee under-
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the.expi ration of the,rental,period and,retention,of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the.essence in the agreement.Any extension.J.tust,.at Lessor's election be mutually agreed upon in writing::.
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to.l essot's pretnises.during Lessor's regular business hours,in the condition
and repair as when delivered.to Lessee,_subject.only to reasonable wear and tear.Lessee:shali be liable for all damages .to or loss of the Equipment occurring because it.was not
returned within Lessor's regular business hours.If Lessor has'agreed to deliver equipment to Lessee or pickup the Equipment from Lessee,Lessee shall be responsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms."Lessor"and."we°shall mean PTR;.Inc.d/b/a Party Time Rental:The terms;'Lessee°and"you"shall mean the party
executing this Rental Aggreement as such on the face hereof. ::..
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify andlhold harmless Lessor,and its employees;agents;and subsidiaries,from and against all claims;liabilities,
losses,damages to property or otherwise.and expenses,of every character whatsoever,resulting from the actions;:negligent or otherwise,of Lessee,Lessee's employees and agent
of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability
covered by the indemnification provision in this paragraph.
6. TIME.All equipment rental charges arefor time out,NOTTiME;USED.,Most prices quoted are fora one day_(24.hours)charges.If equipment is needed for a longer time period,
we also,have weekly(7 days)and monthly(28 days)rates.
7. LIABILITY.All.equipment is for rental purposes only,`and it undemtoodthat the Lessor shall not be responsible for any accident or damage resulting directly.or Indirectly from the
used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied;including:ianyimplied warranties-of metchantability:or-fitness for particular
purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold
the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,consequential damages,loss of income or any other incidental damages,even
those damages caused by the negligence of the Lessor,including attorney's fees,arising out of,connected with or resulting from the_use of the equipment,including but not limited
to,the manufacture,selection.delivery,possession,use,operation,or return of the equipment.
8. COLLECTION COSTS.The Lessee agrees to pay all reasonable collection:attorney's and court fees and other expenses involved in the collection of charges or enforcement of
the Lessor's rights under this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les-
sor.Lessor will repair or replace the equipment with similar equipment in good working order if.available,and if the defectis the result of normal use.Lessor is not`responsible for any
:incidental damages or consequential damages caused delays or otherwise,and Lessee hereby.waives any right or entitlement thereto...,
r 10. DAMAGE WAIVER::A six percent Ml'j non-refundable damage:waiver,is applied to::ihe;cost of:ail rental equipment.This cost is only minor repairable da mage;.and.is.not to:be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nordoes it.cover theft.Minor:damage is defined as damage'that can be repaired_ for
an amount less than six percent(6%)ofthe equipment's rental fee.
11. PROTECTION OF EQUIPMENT. it is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment.
The Lessee must protect the:eqquipment until it is returned or until the agreed,pick-up time and:date.-
12. THEFT OF EQUIPMENT:The Lessee agrees to pay for equipment(at Is replacement cost when:rented)for all types of theft or.inysterfoias disappearance.Damage Waiver does
not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks.involved€0oldir g.an outdoor tented edent.Lessor will endeavor tanimize said risk,however,should
the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,'or any other factor beyond Lessor's control, .ilii
l,Lessee shall still be liable for payment in full of
all charges.
14: DIRTY,OR DAMAGED EQUIPMENT.:Lessee agrees to pay for any.darnage to rented equ pment;regardless;of cause,except reasonable wear and;tear,while equipment is out
of possession of Lessor..Lessee also agrees to pay a reasonable cleaning charge for alt equipment:returned dirty.Accrued:rentai charges cannot be applied against the.purchase
or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Costwhen rented.The cost of repairs will be borne by the
by
Lessee,whether performed by the Lessor,or at the Lessor's option others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of
rental fees..Lessor shall have the option of repairing or replacing the equipment,and Lessee:sliall be responsibWfor such costs.
16.-PAYMENT-TERMS:We-require a:validVisa;MasterGard,American Express or Discovercard number to make a reservation-untess_ihe-party-renting the-equipment has a.pre-
arranged account at Party Time Rental:The credit card number shalt secure the reservation until the date of the event.if a credit card is not presented.at.pick-up,then a.cash security
deposit equal to the replacement cost of the equipment is required in addition.to the rental fee.
17. CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies
to all parties,.including those who have pre-arranged.accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a 100%fee.
18. DELIVER AND PICK UP.Delivery:is made to closest point truck can park.Extra charges.will resultin deliveries to upstairs,..etevator use or any point Where extra time is involved.
Our service does not indude set up and knock down of tables and chairs.If this service is required;arrangement should be made several days prior to delivery with`a special charge
quoted.If no.arrangements are made and this service is desired on delivery,our driver must call for authorization.If tinie.permits,we will try,to accommodate you after quoting the
price.On pick up where no prior arrangements have been made and equipment is not.knocked down and.assembled in:on2 sheltered.area,tabies.and chairs will be left until the next
day when a special crew can be scheduled.There will be an additional one day rental.A knock down fee will result if equipment is still set up.
19. PREPARATION OF SITE.Lessee agrees to._have the site upon which the equipment is to be erected,free and clear of all obstacles;natural and man-made,prior to the arrival
of the Lessor's work crew:Lessee further agrees,to have all tents cleareci removal prior to.our arrival.All non-leased.equipment and decorations shall be cleared and taken from
the site.If the Lessee falls to do so,then Lessee shall pay all costsjnvoived for any delay,:additional rental,and all,costs including coffection and legal expense.
_. 20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity:of the Equipment"instaliation,clearly-marked prior:to arrival of Lessor's work crew.
Lessee assumes full responsibility for damage to all Underground Facilities,To Identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE YOU
DIG 800-382-5544.
21 :SET UP/TEAR DOWN.Set up a4d/or.tear down of,equipment is:alsk:available.Party.:Time,Rental Will be happy to g0btea charge to.the customer based on the rental item to be
set-upAorn down.Any equipment not..previously scheduled to:be set=up or torn down will be assessed normal set-yip/tear down.charges plus a fninimum$50 fee.
22. IDENTIFICATION.When picking up rental equipment at our location,.we require a validtndiana Sate.Driver's License For insurance purposes,we are requiredth photocopy the
Lessee's license.'
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment.
Should an item not work property,please contact Lessor as soon as you have discovered.the problem.We will either provide further instruction or we will replace the item.Also,upon
picking up or accepting delivery of equipment,be sure that you have.received all of the items:that you reserved::Provided that the items are not correct or acceptable,we must be
advised immediately in order to remedy the situation.The Lessee shall use the equipment in a careftil,and proper manner. :
24. LIQUIDATED DAMAGES;In the event that the Lessor fails to delivery any equipment;oris unable to remedy problems with delivered equipment,the Lessor's sole responsibility.
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY.If any provision of this Rental Agreement is held invalid by,a court of competent jurisdiction,it shall be considered deleted from this Rental Agreement,but such
invalidity shall not affect other provisions that can be given effect in the absence of th'e invalid provisions.::.
26: ATTORNEY'S FEES.if the event_that either party files an action in relation to this Rental;Agreement,the Unsuccessful party in the action:shall pay to the successful party,in
addition to all other sums that either party may be called upon:to pay;;a reasonable sum for the successful party§attorney's fees.
27. LINENS.Table linens are inspected prior to pick up and upon return:DO NOT ROLL UP OR PLACE WET LINENS.IN ANY BAG-mildew will result.If there is obvious damage
such as mildew,excessive stains,burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return all linens dry and free of waste.
28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking underror,within a reasonable distance of the tent.Lessee assumes full responsibility and costs incurred
for damage and or cleaning expense to tent;tops due"to cooking processes under-or near.tents. .::.,
Q2014 by Business Forms by Ira ArBmd.Inc.,All Rights Reserved.(13429) Unauthorized reproduction andior redistribution strictly prohibited.
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
03/25/15 186601 $31.80
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20-
Clerk-Treasurer
20Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Party Time Rental
IN SUM OF $
7250 N. Keystone Avenue
Indianapolis, IN 46240
$31.80
ON ACCOUNT OF APPROPRIATION FOR
Community Relations Gift Fund 854
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
854 I 186601 I Arts District Festivals I $31.80 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday,April 06, 2015
Director, Com unity Relations/Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund