HomeMy WebLinkAboutBPW-04-01-15Office of the
Clerk - Treasurer
City of Carmel
OARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, APRIL 192015
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
APRIL 1, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
Office of the
Clerk - Treasurer
City of Carmel
Board of Public Works and Safety Meeting
AGENDA
Wednesday, April 1, 2015 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the March 18, 2015, Regular Meeting
2. BID /QUOTES — OPENINGS /AWARDS
a. Bid Opening for Fire Engines; Chief Haboush, Carmel Fire Department
b. Bid Opening 2015 Additional Mowing Package; Dave Huffman, Street
Commissioner
3. PERFORMANCE RELEASES
a. Resolution BPW- 04- 01- 15 -01; Legacy Towns & Flats 2; Common Area &
Sidewalks, Ramps; Tim Walter, Platinum Properties
b. Resolution BPW- 04- 01- 15 -02; Overbrook Section 2 &3; Pavement Curbs and
Signage; Mark Bridwell, Fischer Development
4. CONTRACTS
a. Request for Purchase of Goods and Services; Crossroad Engineers; Additional
Service #18; ($50,000.00); Plan Review; Jeremy Kashman, City Engineer
b. Request for Purchase of Goods and Services; Woolpert; ($30,000.00); Software
Installation and Training; John Duffy, Director of the Department of Utilities
c. Request for Purchase of Goods and Services; Melrose Pyrotechnics; Additional
Service #1; ($25,000.00); Fireworks for CarmelFest; Nancy Heck, Director of the
Department of Community Relations
d. Request for Purchase of Goods and Services; Next Step Realty; ($24,000.00);
Rental House for Fireman; Chief Haboush, Carmel Fire Department
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
e. Request for Purchase of Goods and Services; Robert Patterson; ($18,000.00);
Lease of 631 Mohawk Court; Chief Haboush, Carmel Fire Department
f. Request for Purchase of Goods and Services; TMT; Additional Service;
($38,903.80); Mulching and Weed Control; Dave Huffman, Street Commissioner
g. Request for Purchase of Goods and Services; CHA Consulting; ($180,085.00);
Priority Way and 96th Street Roundabout; Jeremy Kashman, City Engineer
5. USE OF CITY OWNED PROPERTY
a. Request to Use Japanese Garden; Meeting; May 11, 2015; . 6:00 p.m. to 9:30 p.m.;
Girl Scout Troop 1516
b. Request to Use Gazebo; Concert; June 19, 2015; 4:00 p.m. to 10:00 p.m.; Indiana
Wind Symphony
c. Request to Use Gazebo /Council Chambers; National Day of Prayer; May 7, 2015;
11:15 a.m. to 1:00 p.m.; Jane Reiman
d. Request to Close City Streets; Festival; July 18, 2015; 10:00 a.m. to Midnight;
Megan McVickers
e. Request to Close City Street; Carmel Marathon; Various dates for 2016,2017,
2018; Nancy Heck
6. OTHER
a.
b.
c.
d.
e.
f.
g.
h.
i.
J.
k.
1.
Resolution BPW- 04- 01- 15 -03;
Brainard
Resolution BPW- 04- 01- 15 -04;
Resolution BPW- 04- 01- 15 -05;
Brainard
Resolution BPW- 04- 01- 15 -06;
Mayor Brainard
Resolution BPW- 04- 01- 15 -07;
Brainard
Resolution BPW- 04- 01- 15 -08;
Brainard
Resolution BPW- 04- 01- 15 -09;
Brainard
Resolution BPW- 04- 01- 15 -10;
Brainard
Resolution BPW- 04- 01- 15 -11;
Brainard
Resolution BPW- 04- 01- 15 -12;
Brainard
Resolution BPW- 04- 01- 15 -13;
Mayor Brainard
Resolution BPW- 04- 01- 15 -14;
Brainard
Art Grant for Museum of Miniature Houses; Mayor
Art Grant for Young Voices Inspire; Mayor Brainard
Art Grant for International Talent Academy; Mayor
Art Grant for Indianapolis Symphonic Choir;
Art Grant for Indianapolis Children's Choir; Mayor
Art Grant for Indiana Wind Symphony; Mayor
Art Grant for Indiana Symphony Society; Mayor
Art Grant for Actors Theatre of Indiana; Mayor
Art Grant for Indiana Ballet Conservatory; Mayor
Art Grant for Gregory Hancock Dance; Mayor
Art Grant for Central Indiana Dance Ensemble;
Art Grant for Carmel Symphony Orchestra; Mayor
m. Resolution BPW- 04- 01- 15 -15; Art Grant for Carmel Community Players; Mayor
Brainard
n. Resolution BPW- 04- 01- 15 -16; Art Grant for Carmel Arts Council; Mayor Brainard
o. Resolution BPW- 04- 01- 15 -17; Art Grant for Booth Tarkington Civic Theatre;
Mayor Brainard
p. Conflict of Interest Statement: Scott Osborne
q. Request for Reduction of Performance Bond Amount; Glen Oaks Subdivision;
Interior Sidewalks; Jim Langston, Langston Development
r. Request for Relocation and Vacation of Existing Curb Cut; 39 Woodland Drive;
Brad Hill, Brad Hill Custom Builders
s. Request for Grant of Perpetual Storm Water Quality Management Easement; The
Olivia on Main; Ersal Ozdemir, KG Main
t. Request for Grant of Perpetual Storm Water Quality Management Easement;
L &Q Realty; Jay Ricker, Ricker Realty
u. Request for Secondary Plat Approval; Blackwell Park Phase 2; Greg Iiko,
Crossroad Engineers
v. Request for Floodplain Management Variance; Plum Creek Golf Course; Fill in
Floodway, Jeff Lohss, Plum Creek Golf
w. Request for Stormwater Variance; Sanctuary Section 4B; Justin Elam, CESO
Engineering
x. Request for Stormwater Variance; McDonald's at the Bridges; Blair Carmosino,
Carmosino Group
y. Request for Stormwater Variance; Muehlenbein Home Site; 3014 W. 126th Street;
Jerry Kittle, Innovative Engineering
z. Request for Lane Closure /Open Pavement Cut; 12901. Old Meridian Street; John
Neace, Accell Construction Management
aa. Request for Temporary Construction Entrance; Valley Development Company,
Shaun Ryan, Weihe Engineers
bb. Request for Road Closure /Open Pavement Cut; Jackson Grant Section 1A;
Douglas Wagner, Republic Development
cc. Request for Lane Restriction; Clay Terrace Blvd; Andrew Taylor, American
Structurepoint
dd. Request for Variance; 1783 Hourglass Drive; Craig /Sabrina Jenson
ee. Request for Variance; 5468 Grandin Hall Circle N; Ryan Schroeder
ff. Request for Variance; 1956 Telfair Street; Michael/Patricia Injaychock
gg. Request for Consent to Encroach; 1783 Hourglass Drive; Craig /Sabrina Jenson
hh. Request for Consent to Encroach; 5468 Grandin Hall Circle N; Ryan Schroeder
ii. Request for Consent to Encroach; FS Lodge - 1312 Hazel Dell Parkway; Thomas
Crowley
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, APRIL 1, 2015 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the March 18, 2015 Regular meeting were approved 3 -0.
BID /QUOTES — OPENINGS /AWARDS
Bid opening for the 2015 Fire Equipment; Mayor Brainard opened and read the bids aloud;
Company Amount
Global Emergency Products $1,050,000.00
Donley Safety $1,029,930.00
Smeal Fire Apparatus $1,010,698.00
The bids were given to the Fire Department for review and recommendation.
Bid Opening for 2015 additional Mowing; Mayor Brainard opened and read the bids aloud;
Company Amount
Becker Landscape $69,584.00
Hittle Landscaping $73,883.29
The bids were given to the Street Department for review and recommendation.
PERFORMANCE RELEASES
Resolution BPW- 04- 01- 15 -01; Legacy Towns & Flats 2; Common Area & Sidewalks, Ramps; Board
member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0.
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Resolution BPW- 04- 01- 15 -02; Overbrook Section 2 &3; Pavement Curbs and Signage; Board member
Burke moved for approval. Board Member Watson seconded. Request approved 3 -0.
CONTRACTS
Request Purchase of Goods and Services; Crossroad Engineers; Additional Service #18;
(850,000.00); Plan Review; Board member Burke moved for approval. Board Member Watson
seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Woolpert; (830,000.00); Software Installation and
Training; Board member Burke moved for approval. Board Member Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; Melrose Pyrotechnics; Additional Service #1;
(825,000.00); Fireworks for CarmelFest; Board member Burke moved, for approval. Board Member
Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Next Step Really; (824,000.00); Rental House for
Fireman; Board member Burke moved for approval. Board Member Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; Robert Patterson; (818,000.00); Lease of 631 Mohawk
Court; Board member Burke moved for approval. Board Member Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; TMT; Additional Service; (838,903.80); Mulching and
Weed Control; Board member Burke moved for approval. Board Member Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; CHA Consulting; (8180,085.00); Priority Way and 96th
Street Roundabout; Board member Burke moved for approval. Board Member Watson seconded.
Request approved 3 -0.
USE OF CITY OWNED PROPERTY
Request to Use Japanese Garden; Meeting; May 11, 2015; 6:00 p.m. to 9:30 p.m.; Board member
Burke moved for approval. Board Member Watson seconded. Request approved 3 -0.
Request to Use Gazebo; Concert; June 19, 2015; 4:00 p.m. to 10:00 p.m.; Board member Burke moved
for approval. Board Member Watson seconded. Request approved 3 -0.
Request to Use Gazebo /Council Chambers; National Day of Prayer; May 7, 2015; 11:15 a.m. to 1:00
p.m.; Board member Burke moved for approval. Board Member Watson seconded. Request approved
3 -0.
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Request to Close City Streets; Festival; July 18, 2015; 10:00 a.m. to Midnight; Board member Burke
moved for approval. Board Member Watson seconded. Request approved 3 -0.
Request to Close City Street; Carmel Marathon; Various dates for 2016,2017, 2018; Nancy Heck
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
OTHER
Resolution BPW- 04- 01- 15 -03; Art Grant for Museum of Miniature Houses; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -04; Art Grant for Young Voices Inspire; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -05; Art Grant for International Talent Academy; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -06; Art Grant for Indianapolis Symphonic Choir; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -07; Art Grant for Indianapolis Children's Choir; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -08; Art Grant for Indiana Wind Symphony; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -09; Art Grant for Indiana Symphony Society; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -10; Art Grant t, for Actors Theatre of Indiana; Board Member Burke moved
to approve. Board Member Wasson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -11; Art Grant for Indiana Ballet Conservatory; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -12; Art Grant for Gregory Hancock Dance; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -13; Art Grant for Central Indiana Dance Ensemble; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -14; Art Grant for Carmel Symphony Orchestra; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -15; Art Grant for Carmel Community Players; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
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Resolution BPW- 04- 01- 15 -16; Art Grant for Carmel Arts Council; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 04- 01- 15 -17; Art Grant for Booth Tarkington Civic Theatre; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Conflict of Interest Statement: Scott Osborne
Request for Reduction of Performance Bond Amount; Glen Oaks Subdivision; Interior Sidewalks;
Board Member Burke moved lo approve. Board Member Watson seconded. Request approved 3 -0.
Request for Relocation and Vacation of Existing Curb Cut; 39 Woodland Drive; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Gran/ of Perpetual Storm Water Quality Management Easement; The Olivia on Main;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Gran/ of Perpetual Storm Water Quality Management Easement; L &Q Realty; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Secondary Plat Approval; Blackwell Park Phase 2; Board Member- Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Floodplain Management Variance; Plum Creek Golf Course; Fill in Floodway, Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Stormwater Variance; Sanctuary Section 4B; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Stormwater Variance; McDonald's at the Bridges; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Stormwater Variance; Muehlenbein Home Site; 3014 W. 126th Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Lane Closure /Open Pavement Cut; 12901 Old Meridian Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Temporary Construction Entrance; Valley Development Company, Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Road Closure /Open Pavement Cut; Jackson Grant Section IA; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
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Request for Lane Restriction; Clay Terrace Blvd; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Variance; 1783 Hourglass Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Variance; 5468 Grandin Hall Circle N, Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Variance; 1956 Telfair Street; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; 1783 Hourglass Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; 5468 Grandin Hall Circle N; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; FS Lodge- 1312 Hazel Dell Parkway; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3 -0.
ADD ON
Jeremy Kashman, City Engineer requested the board add on a Performance Bond Release for Pilgrim
Lutheran Church. Mayor Brainard moved to add on the item. Board Member Burke seconded.
Request added. Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3 -0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:16 a.m.
Approved
ATTEST:
Diana L. Cordray, IAM
Clerk - Treasurer
iyor James Brainard
, t/X/0,u).
Tana L. Cordray, 14! C - Clerk - Treasurer
— Clerk - Treasurer