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Home My WebLink AboutBPW-05-06-15 Paperless packet Board of Public Works and Safety Meeting AGENDA Wednesday, May 6, 2015 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the April 15, 2015, Regular Meeting 2. BIDS & QUOTES OPENING & AWARDS a. Bid Opening for the 2015 Paving Project; Dave Huffman, Street Commissioner b. Bid Opening for 106th and Illinois Water Main Extension; John Duffy, Director of the Department of Utilities c. Bid Award for Fire Engine; Chief David Haboush, Carmel Fire Department 3. PERFORMANCE RELEASES a. Resolution No. BPW-05-06-15-01; The Center; ROW Work; Joyce Skidmore, Kite b. Resolution No. BPW0-05-06-15-02; Cherry Creek Blvd; Road Widening & Curbs; Tim Walters, Platinum Properties 4. CONTRACTS a. Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #19; ($23,000.00); Emerson Drive Storm Water Project Easement and Pothole project; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; HIS Constructors; ($80,325.00); Keystone Bridge Beam Repair; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; INDOT LPA Agreement; (10% of Federal Funds which cannot exceed $1,514,700.00); 116th and Gray Road; Jeremy Kashman, City Engineer d. Request for Purchase of Goods and Services; Clark Dietz – LPA Consulting; ($173,166.40); Bike Path 106th Street from Ditch to Illinois; Jeremy Kashman, City Engineer 5. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Japanese Garden; Wedding; May 21, 2015; 5:30 p.m. to 6:30 p.m., George Goodwin and Katherine Collins b. Request to Use Japanese Garden; Meeting; May 14, 2015; 6:00 p.m. to 8:00 p.m.; Carmel Sister Cities c. Request to Use Gazebo, Japanese Garden and Common Areas; Wedding; July 18, 2015; 10:00 a.m. to Midnight; Rehearsal; July 17, 2015 7:00 p.m. to 9:00 p.m.; Shannon Thomas d. Request to Use Gazebo and Common Areas; Concert; September 19, 2015; Noon to 8:00 p.m.; Indiana Spine Group e. Request to Use Gazebo and Common Area; Wedding; September 26, 2015; 10:00 a.m. to Midnight; Rehearsal; September 25, 2015; 6:00 p.m. to 8:00 p.m.; Kyle Andrzejak f. Request to Use Fountain Area; Burn Camp Ride; May 27, 2015; 6:30 a.m. to 9:30 a.m.; Carmel Fire Department g. Request to Use Gazebo and Common Area; Birthday Party; May 9, 2015; 3:00 p.m. to 7:00 p.m.; Chantelle Flannery h. Request to Use Gazebo and Common Area; Bridal Shower; June 28, 2015; 11:00 a.m. to 4:00 p.m.; Jessica Chambers i. Request to Use City Streets; Fund Raiser; May 29, 2015; 10:30 a.m. to Noon; Carmel Police Department/Special Olympics 6. OTHER a. Conflict of Interest Disclosure Statement; Doug Haney, City Attorney b. Request for Street Closure/Open Pavement Cuts; 255 1st Street SW; John Edwards, Elevation Excavation c. Request for Curb Cut Request/Recreational Pathway Closure; 1680 West Main Street; Antone Sgro, KJG Architecture d. Request for Lane Restrictions/Open Pavement Cut; 9815 Westfield Blvd; Trent Godsey, Duke Energy e. Request for Lane Restiriction/Test Hole Locations; City Center Drive @ Guilford; Shirley Hunter, Duke Energy f. Request for Additional Curb Cut; 1426 East 126th; Chuck Combs g. Request for Drainage Easement; 437 Emerson Road; Emerson Drive Drainage Project; Jeremy Kashman, City Engineer h. Request for Storm Water Quality Management Easement; Meridian 131 LLC; Jeremy Kashman i. Request for Variance; 5495 Grandin Hall Circle; Donnie/Sandra Ginn j. Request for Variance; 14045 Knightstown Drive East; Matthew/Debra Wright k. Request to Encroach; 5495 Grandin Hall Circle; Donnie/Sandra Ginn l. Request to Encroach; 14045 Knightstown Drive East; Matthew/Debra Wright m. Request for Property Maintenance Code Variance; The Pint Room at Sophia Square; Outdoor Seating in Right of Way; Rod Collier, Rottman-Collier Architects n. Request for Final Plat; Westmont Section 2B; Brett Huff, Stoeppelwerth Engineering o. Request for Stormwater Technical Standards Variance; Jerry Kittle, Innovative Engineering 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, APRIL 15, 2015 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:06 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the April 1, 2015 Regular meeting were approved 3-0. CONTRACTS Request for Purchase of Goods and Services; TMT; ( $60,000.00); Contract Renewal; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Signal Construction; Additional Services; ($24,180.00); Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Bartlett Tree Experts; ( $75,000.00); Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Truck Country of Indiana; ($212,000.00); Tandem Truck Lease; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Gear Wash; ($4,500.00); Repair of Turn out Gear; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Calumet Civil Contractors; ($33,995.00); Repair of Keystone Parkway and Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint; Additional Service #9; ($3,462.00); Main street Reconstruction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Resolution BPW# 04-15-15-01; Ratifying Mayors Signature; Kelli Prader, KP Associates; ($3,000.00); Event Planner; N Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Amendment to Residential Lease; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Amendment to Residential Lease- 3708 Barrington Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Signature; Indiana Department of Transportation; 106th Street Multi-Use Path; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions/Recreational Pathway Closure; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut/Temporary Construction Entrance; Meridian & Main Phase 1 Lot 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 12828 West Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 12828 West Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Right of Entry; Meridian Heights Associates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Right of Entry; Meridian 131, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. PUBLIC HEARING Walnut Creek Drive Remonstrance; Assistant City Attorney Jon Oberlander stated the petitioner has requested a 30 day continuance. There was brief discussion. Mayor Brainard recommended a 90 day continuance. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD ON Jon Oberlander, Assistant City Attorney requested to add two items to the agenda; a Warranty deed and Dedication of Right of Way for KG Main; Board Member Burke moved to add on. Board Member Watson seconded. Items added. Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3-0. Steve Engelking, Director of the Department of Administration requested to add on a Request for Use of City Streets in Village of West Clay. Board Member Burke moved to add on. Board Member Watson seconded. Items added. Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:22 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer