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Home My WebLink AboutCrossroad Engineers/ENG/Addl Serv 19/Emerson Drive Storm Water ProjectCross Road I'.(', l :lcp:utrnent ��iEngineering • 2015 Appropriation: ASA ;:19: #912.623: P.O. 3163S Cnn1r'act NrO1 To I3ccccl $23.O00.0(1 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS Atv1ENDNIENT TO THE GOODS AND SERVICES :AGREEMENT ("Agreement") entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Vendee), as City Contract dated May 1, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", . as well as the required � E- verify .affidavit, attached hereto and incorporated herein as i,Exhibit "C ". Also, pursuant to I.C. § 5-22-16.5, Vendor shall ;certify that in signing this document, it does not engage in investment activities within the Country. of Iran. The terms and conditions of the Agreement shall not otherwise be •affected by this Additional Services lmendnient`and shall remain full force and effect. IN WITNESS WHEREOF; the parties hereto have made and executed This Amendment as follows' CITY OF CARMEL, INDIANA by,and'ihrough its Board of Public Works and Safety By: 1 'mes:Brainard, Presiding Off1 Date. Sp/tic Mary: A:nr D�1le . Lori S. VVatsoi'1 ember Date AI=1ES• aria Cordray,LAM Clark - Treasurer Dale: ;' —C,� (__ snitn∎n“ s. , u,u }n. nt: CrossRoad Engineers, P.C. By: Authorized Sign J'p Printed Name Tere5 tact Title FIDmN: 35 x_333 Last Four of SSN if Sete Proprietor Date: 4 /1C /IC Lure C w`e S LETTER OF TRANSMITTAL Date: April 7, 2015 To: Doug Haney Department of Law From: Jeremy Kashman Department of Engineering RE: CrossRoad Engineers Additional Service Amendment An additional service amendment is needed for Crossroad Engineers for the April 1st BPW meeting, please. Attached please find CrossRoad's scope of work and purchase order. Contract Information: Project Name: ASA #19 — 2015 Plan Review Vendor: CrossRoad Engineers, P.C. Amount: $23,000.00 Appropriation: P.O. 32638; 912 -623 Signature: Chip Charles Address: 3417 South Sherman Drive Beech Grove, IN 46107 Phone: 317/780 -1555 Fax: 317/780 -6525 Email: ccharles @crossroadengineers.com April 7, 2015 Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 CITY OF CARMEL JAMES BRAINARD, MAYOR RE: Additional Service Amendment #19, P.O. #32638 Dear Chip and Trent: As we discussed, the City of Cannel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, dated May 1 2013, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #19 — Emerson Drive Neighborhood Storm Sewer Project Easement and Potholing Services Not to Exceed: $23,000.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional quality services. If you should have any questions, please give me a call. Sincerely, J- y M. ashman, P.E. City Engineer DEPARTMENT OF ENGINEERING ONE Civic SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 EMAIL engineering@carmel.in.gov Revi wed and approved by: S. C. Engelking Director of Administration FAX 317.571.2439 April 3, 2015 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 RE: Emerson Drive Neighborhood Storm Sewer Project Easement and Potholing Services Fee Proposal Dear Jeremy: CR®55ROAD EN •,@li!EERS, PC We have prepared this proposal to provide continued professional services for the City of Carmel associated with the Emerson Drive Neighborhood Storm Sewer Project. This project will reroute a portion of this neighborhood drainage to the southeast eventually being integrated into a future old town development project and connecting to the existing drainage network near the Monon Trail. This project is a result of the Drainage Study perfonned by our office for this area and the unnamed arm of Little Cool Creek between Guilford Road and Wilson Terrace crossings. Based on our discussions, we are providing a proposal for the following services Easements and Potholing: A. EASEMENTS CrossRoad Engineers will perfoini the work necessary to prepare documents, provide title and encumbrance reports, provide value appraisals, provide easement acquisition, and right of way management services for the 3 required storm sewer easements for this project. The fees for this work are estimated to be as follows: • 20 Year T &E Reports 3 @ $350 Each = $1,050 • Easement Plat and Descriptions 3 @ $1200 Each = $3,600 • Easement Appraisals 3 @ $2300 Each = $6,900 • Easement Acquisition 3 @ $1500 Each = $4,500 • Right of Way Management 3 @ $1000 Each = $3,000 TOTAL EASEMENT SERVICES $19,050 Mr. Jeremy Kashman, P.E. City of Carmel April 3, 2015 Page 1 of 2 B. POTHOLING CrossRoad Engineers will work with a utility potholing subcontractor to pothole the AT &T easement area as requested by AT &T as part of the easement procurement process. There are several critical buried AT &T facility cables crossing the proposed easement area so these need to be located so that the design of the storm sewer can be completed. CrossRoad will manage this work as well as provide the survey work required to gather the elevation information from the potholing. The fees for this work are estimated to be as follows: • Potholing Subcontractor • Survey Crew • Management /Coordination 6 hours @ $300 per hour = $1,800 8 hours @ $140 per hour = $1,120 8 hours @ $110 per hour = $ 880 TOTAL POTHOLING SERVICES $3,800 We will provide all of the above on an hourly or unit cost basis. The above totals to $22,850 so we suggest a Not .To Exceed amount of $23,000 for the above work items. We value the City's confidence in our ability to provide engineering services and appreciate the opportunity to continue our involvement in the City's improvements. If you have any questions or need further assistance, please do not hesitate to call me at 780 -1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. Vice - President Mr. Jeremy Kashman, P.E. City of Carmel April 3, 2015 Page 2 of 2 City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032 -2584 =ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35- 60000972 PAGE PURCHASE ORDER NUMBER 321038 THIS NUMBER MUST APPEAR ON INVOICES, A VOUCHER, DELIVERY MEMO, PACKING SLIP SHIPPING LABELS AND ANY CORRESPONDENC RCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 41 1 (I S VENDOR C r C— s Road Er-ts ..) q Sou th-t--1 5k— ermo -1 D-i ve eeci- Grove, tN x(010 +- SHIP TO Depo. r ONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Send Invoice To: E-nc�,• --ee- c,� �t � _: 5)i /I3 AS i `( Eme(- o Dr'IV'z Ne1c�►,bo OG)c StZ,r -rrm St' weer Prp3 e ct ECx.t1 Cm-en ct Pik 5-e —.i Cezz. PLEASE INVOICE IN DUPLICATE c�a s-TE: 2.3,o0O " cAl2— 2_000 DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS • SHIP REPAID. • C.O.D. SHIPMENTS CANNOT BE ACCEPTED. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. • THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. DOCUMENT CONTROL NO. 2 ' F 2 ORDERED BY TITLE CLERK - TREASURER VENDOR COPY PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MAD A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HA E PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY C FYTHAT HERE IS AN U •BeIIGATED BALANCE IN THIS APPR 1 SUFFICIENT TO '•Y FOR THE ABOVE ORDER. rj 2