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Home My WebLink AboutBPW-04-15-15Office of the Clerk - Treasurer City of Carmel BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, APRIL 15, 2015 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, APRIL 15, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 Office of the Clerk- Treasurer City of Carmel Board of Public Works and Safety Meeting AGENDA Wednesday, April 15, 2015 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the April 1, 2015, Regular Meeting 2. CONTRACTS a. Request for Purchase of Goods and Services; TMT; ( $60,000.00); Contract Renewal; Mike Hollibaugh, Director of the Department of Community Services b. Request for Purchase of Goods and Services; Signal Construction; Additional Services; ($24,180.00); Maintenance; Dave Huffman, Street Commissioner c. Request for Purchase of Goods and Services; Bartlett Tree Experts; ( $75,000.00); Trees; Mike Hollibaugh, Director of the Department of Community Services d. Request for Purchase of Goods and Services; Truck Country of Indiana; ($212,000.00); Tandem Truck Lease; Dave Huffman, Street Commissioner e. Request for Purchase of Goods and Services; Gear Wash; ($4,500.00); Repair of Turn out Gear; Chief David Haboush f. Request for Purchase of Goods and Services; Calumet Civil Contractors; ($33,995.00); Repair of Keystone Parkway and Carmel Drive; Jeremy Kashman, City Engineer g. Request for Purchase of Goods and Services; American Structurepoint; Additional Service #9; ($3,462.00); Main street Reconstruction; Jeremy Kashman, City Engineer h. Request for Purchase of Goods and Services; Resolution BPW# 04- 15- 15 -01; Ratifying Mayors Signature; Kelli Prader, KP Associates; ($3,000.00); Event Planner; Nancy Heck, Director of the Department of Community Relations i. Request for Purchase of Goods and Services; Amendment to Residential Lease; Chief David Haboush j. Request for Purchase of Goods and Services; Amendment to Residential Lease - 3708 Barrington Drive; Chief David Haboush ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 3. OTHER a. Request for Signature; Indiana Department of Transportation; 106th Street Multi - Use Path; Jim Lowe, Clark Dietz b. Request for Lane Restrictions/Recreational Pathway Closure; Lakeside Apartments c. Request for Curb Cut /Temporary Construction Entrance; Meridian & Main Phase 1 Lot 1; David Lach, Cripe Engineering d. Request for Variance; 12828 West Road; David /Connie Shaver e. Request for Consent to Encroach; 12828 West Road; David /Connie Shaver f. Request for Right of Entry; Meridian Heights Associates g. Request for Right of Entry; Meridian 131, LLC 4. PUBLIC HEARING a. Walnut Creek Drive Remonstrance 5. ADJOURNMENT 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, APRIL 15, 2015 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:06 a.m. MEMBERS PRESENT Mayor .lames Brainard Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the April 1, 2015 Regular meeting were approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; TMT; ( $60, 000.00); Contract Renewal; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Signal Construction; Additional Services; ($24,180.00); Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Bartlett Tree Experts; ($75, 000.00); Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request.for Purchase of Goods and Services; Truck Country of Indiana; ($212,000.00); Tandem Truck Lease; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Gear Wash; ($4,500.00); Repair of Turn out Gear; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Calumet Civil Contractors; ($33,995.00); Repair of Keystone Parkway and Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; American Structurepoint; Additional Service #9; ($3,462.00); Main street Reconstruction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Resolution BPW# 04- 15- 13 -01; Ratifying Mayors Signature; Kelli Prader, KP Associates; ($3,000.00); Event Planner; N Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods' and Services; Amendment to Residential Lease; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Purchase of Goods' and Services; Amendment to Residential Lease- 3708 Barrington Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER Request fog° Signature; Indiana Department of Transportation; 106'h Street Multi -Use Path; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restrictions /Recreational Pathway Closure; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Curb Cui /Temporary Construction Entrance; Meridian & Main Phase 1 Lot 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance; 12828 West Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Requestfor Consent to Encroach; 12828 West Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Right of Entry; Meridian Heights Associates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Right of Entry; Meridian 131, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. PUBLIC HEARING Walnut Creek Drive Remonstrance; Assistant City Attorney Jon Oberlander slated the petitioner has requested a 30 day continuance. There was brief discussion. Mayor Brainard recommended a 90 day continuance. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. 1 ADD ON Jon Oberlander, Assistant City Attorney requested to add two items to the agenda; a Warranty deed and Dedication of Right of Way for KG Main; Board Member Burke moved to add on. Board Member Watson seconded. Items added. Board Member- Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. Steve Engelking, Director of the Department ofAdministration requested to add on a Request for Use of City Streets in Village of West Clay. Board Member Burke moved to add on. Board Member Watson seconded. Items added. Board Member Burke moved to approve, Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting al 10:22 a.m. Approved A TTEST: Diana L. Cordray, (1AMC — Clerk - Treasurer Clerk - Treasurer yor .lames Brainard Tana L. Cordray, (1 MC - Clerk - Treasurer