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HomeMy WebLinkAbout244901 05/05/15 CITY OF CARMEL, INDIANA VENDOR: 355677 j; ONE CIVIC SQUARE ANGELINA CONN CHECK AMOUNT: S'•.."'316.00' f. � CARMEL, INDIANA 46032 CHECK NUMBER: 244901 CHECK DATE: 05/05/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1192 4343001 56.00 TRAVEL FEES & EXPENSE 1192 4343004 260.00 TRAVEL PER DIEMS f 4�t�OP CAlpj,., R CITY OF CARMEL Expense Report (required for all travel expenses) EMPLOYEE NAME:_Angelina Conn DEPARTURE DATE: 4/18/2015 TIME: 6:00 AM DEPARTMENT: DOCS RETURN DATE: 4/22/2015 TIME: 1:30 AM REASON FOR TRAVEL:_National Planning Conference DESTINATION CITY: Seattle, WA EXPENSES ARE FOR(check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT X PER DIEM X Transportation Gas/Tolls/ Meals Date Lodging Misc. Total Air-fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 4/18/15 $25.00 $25.00 4/18/15 $3.00 $3.00 4/18/15 $65.00: $65.00 4/19/15 $65.00' $65.00 4/20/15 $65.00 $65.00 4/21/15 $65.00 $65:00 4/21/15 $25.00 $25.00 4/21/15 $3.00 $3.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 0.00 TotaF $0.00 $0.00 $56.00 $0.00 $0.001 $0.00 $0.00 $0:00 $0.001 $260.00 $0.00 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form#ER06 Revision Date 5/4/2015 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses(or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all m;al expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer i I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date'. City of Carmel Form 9 ERO6 Revision Date 5/4/2015 Page 2 Date:April 28,2015 To: Lisa Stewart,Office Manager, DOCS Re:APA Conference,reimbursement request#2 Lisa- Thank you for the opportunity to attend the National APA Planning Conference in Seattle. I would like to request reimbursement for my flight baggage fees,transportation to/from the airport,and meal expenses (per diem). They are as follows: Flight baggage fees going/coming: $25 x 2 =$50.00 Light rail link to/from airport: $3 x 2 =$6.00 Per Diem: $65 x 4 days=$260.00 Attached are supporting documents/receipts.Please reimburse me a total of$316.00. Thank you, 1 Y ` Angie Conn,AICP Planning Administrator Outlook.com Print Message Page 1 of 2 Print Close Your Receipt Froin: US Airways Web Check In (reservations@email-usairways.com) Sent: Fri 4/17/15 1:06 PM To: avictoriabutler@hotmail.com AIRWAYS ". �m . .. __..........___......_._......__.._...._...._......_..___.__.___._ Book travel Travel toots AAdvantage U5'Airways►aaeati ns Here's your receipt Thanks for saving time and checking in online. Please print this receipt or save the email for your records. Scan at any US Airways kiosk to check in Next stop:the airport. See terminal information and find your way. Confirmation code: BZ2SXC Bags 1st bag 2nd bag Indianapolis,IN to Seattle,WA 2 x$25.00 $50.00 Bags total $50.00 USD chased to Angelina Conn You paid $50.00 USD Your flight Depart: Indianapolis, IN (IND) Seattle,WA (SEA) Date:Saturday,April 18,2015 Flight#/Carrier Depart Arrive Travel time Meal Aircraft Cabin Seats P 6:00 AM IND 6:47 AM PHX Marketplace TM A320 Coach(0) 12F 403 3h 47m https:Hblul 85.mail.live.com/ol/mail.mvc/PrintMessages?mkt=en-us 4/17/2015 PPcountInformation- Citibank Page 1 of 3 c ti ban k Account Details Citi ThankYouC Current Balance: QUICK LINKS Start a Price Rewind on your recent eligible tool&garden purchase and we could get you a lower price. You're eligible for a balance transfer.View Offer Download Statements Current Balance: Last Statement Balance Annual Account Summary .................................. Total Revolving Credit Line: $ As Of 04-16-2015: View PasUScheduled Payments A.vailable. .. . ..Revolving Credit Line: $ Minimum Payment Due Card Benefits ............. ............ Next Statement Closing Date: On 05-14-2015: Offers for You ................................. Scheduled AutoPay: Use points to Select and Credit Total.Payment In.Progress As Of 04-27-2015: Late Payment Warning MAKE A PAYMENT .........................-............... ThankYou®Rewards Total Available Citi ThankYou®Points: *Pending The amount of pending transactions is deducted from your available...more Download Transactions Print Since Last Statement 1ew.Activity.Totals Since.Last Statement Payments/Adj/ ....... Show All Pending Purchases Credits Fees/Interest Enter Keyword Go NEW!Advanced Search Date Description Category Amount 04-26-2015 04-25-2015 04-25-2015 - - - -..._ _... .,...,.. --.-.N 04-24-2015 *Pending SOUND TRANSIT-SO QPS SEATTLE WA ''rrai IS' $6.00 04-24-2015 *Pending US SEA CA USAIRWYS $50.00 04-24-2015 04-24-2015 -- 04-23-2015 - - -- 04-23-2015 04-23-2015 *Pei 5 04-23-2015 04-23-2015 _-..__ T1 LF .A 04-23-2015 04-23-2015 e 04-23-2015 $ https:Honline.citibank.com/US/CB OL/ain/accdetact/flow.action?instanceID=6bbOc75e-2eab-4817... 4/27/2015 Print Close Your US Airways flight ; From: reservations@email-usairways.com Sent: Tue 1/06/15 10:50 AM To: avictoriabutler@hotmail.com U-S AIR-WAYS Your � vel Tra�e1!v©Js � I3ivGnd ales � 41S A�e�rays'�alxsns (You're confirmed Date issued: Tuesday,January 06,2015 Scan at any US Airways kiosk to check in Next stop:the airport.See terminal information and find your way. Confirmation code: BZ2SXC US Airways Need a car? Get your wheels in Seattle, WA , Reserve your car now and earn Dividend Miles with Alamo and National. V Need a hotel? Get a room in Seattle, WA You're sure to get the best rates here. Passenger summary Passenger name Frequent flyer#(Airline) Ticket number Special needs Bryan D Conn 40073949121 (US) 03723861569982 Angelina V Conn 03723861569993 Day of departure phoned (317)403-1585 Email for receipt: avictoriabutler@hotmail.com Trip details Download to Outlook r IND5r% EA Indianapolis, IN to Seattle, WA 0 Saturday,April 18,2015 FLIGHT#560 Operated by USAirways DEPART 06:00 AM IND AIRCRAFT A320 w ARRIVE 06:42 AM PHX Terminal 4 CABIN Coach TRAVEL TIME 3h 42m MEAL MarketPlaceTM SEATS 12E 12F Flight#560 : Stops in PHX: No plane change required Stop: Do not change plane .......................................................__....... - FLIGHT#560 _ O erated by US Airways DEPART 07:35 AM PHX Terminal 4 AIRCRAFT A320 w ARRIVE 10:31 AM SEA CABIN Coach TRAVEL TIME 2h 56m MEAL MarketPlaceTM SEATS 12E 12F i Seattle, WA to Indianapolis, 1N SEA IND Friday,April 24,2015 FLIGHT#770 = Operated by US Airways DEPART 02:40 PM SEA AIRCRAFT A320 'w ARRIVE 05:29 PM PHX Terminal 4 CABIN Coach TRAVEL TIME 2h 49m MEAL MarketPlaceT"' SEATS 12E 12F Flight#770 : Plane change required in PHX Stop:Change plane in Phoenix,AZ(PHX) ------------------------------------------------------------------------ FLIGHT#500 - Operated by USAirways DEPART 06:40 PM PHX Terminal AIRCRAFT A320 IF' ARRIVE 01:07 AM IND CABIN Coach TRAVEL TIME 3h 27m MEAL MarketPlaceTM SEATS 12E 12F Flight#500 :Arrives next day, Saturday,April 25,2015 1 I n 9'TOtal travel cost (2 passengers) ..............................................................................................................................:......................................................................................................................................................................................................................................_._..._._...._................._................_.........._.............._..._..................... Your fare(Non-refundable) Adult IND to,SEA(EAI4ZNW5) $148.84 SEA to IND(EAI4ZNW5) $148.84 Taxes and fees $63.02 Subtotal $360 70F Number of passengers x 2 Total by passenger type $721.40 Total fare(All passengers) $721.40 You paid $721.40 Helpful links Travel tools and tips Trip information Airport information Admirals Club Manage your reservation Change your seats Airport security Seated in an exit row? Join Dividend Miles Baggage policies About Gogo Wi-Fi TSA regulations Buy Gogo Wi-Fi Bags Pay for your checked bags when you check in online or at the airport!Read more about bags. Carry one Carry-on bag Personal item All flights r e Checked bags(each way/per person)** 1st bag 2nd bag Domestic(U.S., Puerto Rico, USVI, Canada) %? Mexico/Caribbean/Central America*** Brazil/South America/Transpacific Transatlantic *You're allowed 1 carry-on bag up to 45 in/115 cm or a soft-sided garment bag up to 51 in/130 cm,and 1 personal item that's smaller than your carry-on item(for example a purse,small briefcase or laptop bag). **1 st&2nd checked bags can be up to 50 lbs and 62 inches except Brazil where you're allowed up to 70 lbs.Europe fees apply for travel to/from Asia through Europe.Baggage fees are non-refundable. ***First bag fee waived for Leon/Guanajuato,Guadalajara,Mexico City and Monterrey,Mexico;Port Au Prince, Haiti;Port of Spain,Trinidad and Tobago;Santo Domingo and Santiago,Dominican Republic;Kingston,Jamaica;Guatemala City, Your Welcome Rewards membership number is 35905314 Your booking has been paid in full. Your Hotels.com confirmation number.119961334388.Thank you for booking with Hotels.com Booking details `Check in after 4pm, Check out before Noon* Motif Seattle 1415 5th Ave Seattle,WA 98101 US +12069718000 Summary&Room Charges Check in: Saturday,April 18,2015 Check out: Friday,April 24,2015 Duration: 6 nights Room type: Classic Single Room,1 Queen Bed Total rooms: 1 Room 1Ciassic Single Room,1 Queen Bed Make changes to room reservation. Number of nights: 6 nights Number of guests: Angie Conn, 2 adults Preferences': Non Smoking,Queen Bed Nightly charges: Saturday Aprll 18 2015;. $199'.00;i ;Sunday April19 2015: x$199`00 Montlay Apri120 2015, 19900; Tuesday,April 21,2015 $199.00 Wednesday,April 22,2015 $199.00 Thursday,April 23,2015 $229,00 Tax recovery charges and service fees $202`,92= Total: $1,426.92 Additional fees charged by the hotel Total cost for this booking $1,438.92 Please note:Room preferences and Special requests cannot be guaranteed.Special requests are subject to availability upon check-in and may incur additional charges. Payment information` Name on card: Angelina Conn Card type: Card number. 646616XXXX: Billing address:46201 us Additional hotel information Checking in: Extra-person charges may apply and vary depending on hotel policy. Govemment-issued photo identification and a credit card or cash deposit are required at check-in for incidental charges. Special requests are subject to availability upon check-in and may incur additional charges.Special requests cannot be guaranteed. Amenity highlights: Dining is available at one of the hotel's 2 restaurants.Guests can unwind with a drink at one of hotel's 2 bars/lounges.This 4-star property offers access to a 24-hour business center,limo/town car service,and meeting rooms. Public areas are equipped with high-speed wireless Internet access(surcharge).Event facilities measuring 15000 square feet(1394 square meters)include conference space.This business-friendly hotel also offers a fitness center,a rooftop terrace,and multilingual staff.Parking is available onsite for a surcharge. Motif Seattle is a smoke-free property. Notification and fees: Late check-out can be arranged for an extra charge of USD 50 Self parking costs USD 39 per night with in/out privileges(a different rate applies for extended parking) Rollaway beds are available for an additional charge Breakfast is offered for an extra charge of USD 13.95 per person(approximately) Pets are allowed for an extra charge of USD 20 per room,per stay WiFi is available in guestrooms for USD 12.95 per day(rates may vary) WiFI is available in public areas for USD 12.95 per day(rates may vary) .. . .......... ....................... ... ... ... .... .. ..... .. ....... ... ..._ .... 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Where You Need to Be for Save the dates! l RELONG What You Need to Know April ril 18-21 2015 Sustainability.Climate change.Transportation.Economic (http//apa.rotatoahadj7.ad Washington State Convention z apa&pos=1) development.What's at the top of your community's planning Center rn q agenda?Come to the peak event in planning and come away with t 800 Convention Place '" - the answers you need. Preview the lineup of tracks and Seattle,WA 98101 symposia (/conference/program/tracks.htm). � Just starting out in planning?Stepping up to the director's office? fs { Focused on finding a great new job—or the tools to work smarter now?Wherever you are in your career,you'll find scores of sessions that hit your sweet spot. New this year!APA Introduces its Masters Series,advanced r! learning for experienced planners.No matter how much you a `! (/myapa) already know,you're sure to learn something new and valuable. i Look for the Masters Series Flag in the conference program, �f Angelina V.Conn coming online early next year. Your membership is paid - L through March 31,2015 Whatever's ahead in your planning life,make your next move at APA's 2015 National Planning Conference in Seattle. Customer service Registration opens mid- a (/customerservice/? December! CustomerServloetD=218) Key Dates I(/chapters)Primary ! See Seattle g chapter:Indiana I Mid-November Proposal acceptance notifications sent (/chapters) Natural beauty,inventive Mid-December Registration and lodging open industry,thriving culture, sustainable planning.Seattle December 18 Speaker invitation deadline Go to My APA(/myapa) offers so much to see and do Log Out January 9, Speaker confirmation,bio,and permission —and so many lessons for 2015 deadline planners. 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'�1*. �<'- + x /P f`�e- .i. i � j Jl �� _ ._7a-..Tom• u� z„Y• _ i■$ d ` L "' r� rn 7 {`` x w 1.4.• o 1 , - r it VOUCHER NO. WARRANT NO. Angie Conn ALLOWED 20 IN SUM OF$ C/O One Civic Square Carmel, IN 46032 $316.00 ON ACCOUNT OF APPROPRIATION FOR Carmel DOCS PO#/Dept. INVOICE NO. I ACCT#!TITLE AMOUNT Board Members 1192 43-430.01 $56.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the 1192 43-430.04 $260.00 materials or services itemized thereon for which charge is made were ordered and received except Mon y Ot , 015 Director Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 04/28/15 APA Seattle $56.00 04/28/15 APA Seattle $260.00 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer