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244939 05/05/15 ,4�q w• CITY OF CARMEL, INDIANA VENDOR: 361015 j; ONE CIVIC SQUARE RACHEL KEESLING CHECK AMOUNT: $*****1,816.85* ,_� CARMEL, INDIANA 46032 5319 BOULEVARD PLACE CHECK NUMBER: 244939 ...p��ioN�, INDPLS IN 46208 CHECK DATE: 05/05/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1192 4343003 1,426.85 TRAVEL & LODGING 1192 4343004 390.00 TRAVEL PER DIEMS ��Qw7_ce,OFC , CITY OF CARMEL Expense Report (required for all travel expenses) EMPLOYEE NAME:_Rachel Keesling DEPARTURE DATE: 4/17/2015 TIME: 9 AM DEPARTMENT:_Community Services- Planning &Zoning RETURN DATE: 4/22/2015 TIME: 6:45 PM REASON FOR TRAVEL:_National Planning Conference DESTINATION CITY: Seattle, WA EXPENSES ARE FOR(check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT x TRAVEL PER DIEM x_ Transportation Gas/Tolls/ Meals Date Lodging Misc. Total Air-fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem $0.00 4/17/15 $51.48 $65.00 $116.48 4/18/15 $65.00 $65.00 4/19/15 $65.00 $65.00 4/20/15 $65.00 $65.00 4/21/15 $65.00 $65.00 4/22/15 $50.80 $54.00 $1,322.05 $65.00 $1,491.85 $0.00 $0:00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.001 $0.001 $102.28 $54.001 $1,322.05 $0.00 $0.001 $0.00 $0.00 $390.00 $0.00 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form#ER06 Revision Date 4/29/2015 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$_ purpose P P purchasing 1868.33_, such funds being advanced to me by the City of Carmel solely for the ur of urchasin meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: r Date: ;' ✓ City of Carmel Form#ERO6 Revision Date 4/29/2015 Page 2 } i 1127,11 : I, i 5" sus ainable" CONFERENCE GUIDE_. _T.ro 000 ,� r 4/29/2015 Receipt from YELLOW CAB FH#15398(206)697 8618 Reply to this email to leave feedback for YELLOW CAB FH# 15398 (206) 697 8618 YELLOW CAB FH# 15398 (206) 697 8618 How was your experience? l.J n $51.48 Custom Amount $42.90 Subtotal $42.90 Tip $8.58 --- ------------- Total $51.48 4/17/2015, 3:43 PM #DXbV RACHEL KEESLING httpsl/squareup.com/r/r1QCQgERJ10PY59 1/2 4/29/2015 Receipt from YELLOW CAB FH#15398(206)697 8618 © 2015 Square, Inc. All rights reserved. 1455 Market Street, Suite 600, San Francisco, CA 94103 Square Privacy Map data© OpenStreetMap contributors Manage preferences for digital receipts https:/Isquareup.com/rlrlQCQgERJ10PY59 02 SHERATON SEATTLE HOTEL 1400 Sixth Avenue Seattle,WA 98101 JQ-�L� c United States Sheraton® Tel:206-621-9000 Fax:206-621-8441 HOTELS&RESORTS Rachel Keesling Page Number 1 1020 KESSLER BOULEVARD EAST DR Guest Number 3614947 INDIANAPOLIS,IN 46220-2616 Folio ID A Arrive Date 17-APR-15 16:11 Depart Date 22-APR-15 07:37 No.Of Guest 2 Room Number 1923. Club Account Sheraton Seattle 22-APR-15 07:37 ELLYRIV TDescription __ M._Credits_(USD) v 17-APR-15 RT1923 Room Chrg Grp Association 227.00 17-APR-15 RT1923 Room Tax 35.41 17-APR-15 RT1923 Seattle Tourism Assessment 2.00 18-APR-15 RT1923 Room Chrg Grp Association 227.00 18-APR-15 RT1923 Room Tax 35.41 18-APR-15 RT1923 Seattle Tourism Assessment 2.00 19-APR-15 RT1923 Room Chrg Grp Association 227.00 19-APR-15 RT1923 Room Tax 35.41 19-APR-15 RT1923 Seattle Tourism Assessment 2.00 20-APR-15 RT1923 Room Chrg Grp Association 227.00 20-APR-15 RT1923 Room Tax 35.41 20-APR-15 RT1923 Seattle Tourism Assessment 2.00 21-APR-15 RT1923 Room Chrg Grp Association 227.00 21-APR-15 RT1923 Room Tax 35.41 21-APR-15 RT1923 Seattle Tourism Assessment 2.00 22-APR-15 VM -1322.05 ***For Authorizatinn_Purpose Only*** xxxx: Date Code Authorized 17-APR-15 93100P 1645.75 **Total 1322.05 -1322.05 ***Balance 0.00 Upgrade to Sheraton Club on your next stay,where available.Enjoy a higher level of comfort and convenience in Sheraton Club and discover a place to be more productive,catch up with friends and enjoy complimentary breakfast,drinks and all-day snacks.Learn more at www.sheraton.com/club Continued on the next page SHERATON SEATTLE HOTEL 1400 Sixth Avenue Seattle,WA 98101 United States , Sheraton® Tel:206-621-9000 Fax:206-621-8441 HOTELS&RESORTS Rachel Keesling Page Number 2 1020 KESSLER BOULEVARD EAST DR Guest Number 3614947 INDIANAPOLIS,IN 46220-2616 Folio ID A Arrive Date 17-APR-15 16:11 Depart Date 22-APR-15 07:37 No.Of Guest 2 Room Number 1923 Club Account As a Starwood Preferred Guest you have earned at least 2270 Starpoints for this visit Tell us about your stay.www.sheraton.com/reviews 2/10/2015 Starwood Hotels&Resorts I Events CHECK RESERVATIONS I NEED HELP v EVENT PAGE Amer Planning 1 FIND ROOMS AND RATES 2 AVAILABLE ROOMS 3 GUEST INFORMATION 4 RESERVATION REVIEW Assn 5 RESERVATION CONFIRMED April 11-25,2015 Thank you for your reservation[We look forward to seeing you. Your confirmation number is 811359890. Venue: Sheraton Seattle Hotel Hotel&Room Information Welcome! Check-in Check-out Group rate available until March 25, ^— Apr 17,2015 Apr 22,2015 2015.Subject to Availability. ,€ @@/� Sheraton Seattle Hotel 1400 6th Avenue 1 room(s),2 adult(s) g€ Seattle WA 98101 United States Phone:(1)(206)621-9000 Fax:(1 j(206)621-8441 TRADITIONAL NON-SMOKING,CITY VIEW,HIGH- SPEED INTERNET FOR A FEE,32 INCH FLAT SCREEN LCD TV,SWEET SLEEPER BED Rate Information Rate Description:Amer Planning Assn Average est,room total per night*** Estimated total for your stay'" Room rate USD 227.00 1 room(s),2 adult(s)USD 1,322.06 Taxes USD 37.41 Estimated total USD 264.41 "The displayed totals are estimates only and do not include any additional charges that may be incurred at the hotel.The actual total will be calculated by the hotel in its local currency, based on the local taxes and currency exchange rate (if applicable)in effect at the time charging occurs. Get complete details about this rate,taxes and other charges' Personal&Credit Card Information Name: Rachel Keesling Address: 1020 Kessler Blvd.E.Dr. Indianapolis IN US 46220 `Primary Telephone:3146803835 (Mobile Personal) Email:rmkeesling@gmail.com Card Number: Privacy Policy Starwood Preferred Guest Information SPG Number: My Stay Preferences Airline: Flight Number: Arrival Time: AM Requested Hotel Arrival Time: 17-Apr-2015 03:00 PM Requested Hotel Departure Time:22-Apr-2015 12:00 PM Special Requests:Please do not have any feather comforters or pillows.We are allergic to feathers. Make a Green Choice: Yes (Terms&Conditions) Terms&Conditions Cancellation !c f you cancel between 10-Feb-2015 and 6:00 PM hotel time on 16-Apr- 2015, policy: l y I p 2015,there will be no forfeiture amount.If you cancel after 6:00 PM hotel bme on 16-Apr-201'5,the forfeiture amount will be a 1 night stay. Rate plan Description: Amer Planning Assn https://www.starwoodmeeting.com/events/Confirm.acfion 1/2 2/10/2015 Gmail-Sheraton Reservation#811359890.We look forward to seeing you. Rachel Keesling <rmkeesling@gmail.com> t�t{�;�c3Ie Sheraton Reservation #811359890. We look forward to seeing you. Sheraton Seattle Hotel <GCCUSTSERVICE@confirm.starwoodhotels.com> Tue, Feb 10, 2015 at 12:23 PM Reply-To: "GCCUSTSERVICE@confirm.starwoodhotels.com" <GCCUSTSERVICE@confirm.starwoodhotels.com> To: "RMKEESLING@GMAIL.COM" <RMKEESLING@gmail.com> View in a browser for up-to-date reservation information,or change language English Frangais Espanol Deutsch ltrk(r-W) FI*Ul Italiano Portugues PyccmO �F-_�iOi Polski TOrkge Nederlands Bahasa (1) nnif-1111ri SHERATON SEATTLE HOTEL 1400 6th Avenue OI' Il Seattle, Washington 98101 United States Phone: (1)(206)621-9000 Fax: (1)(206) 621-8441 e Contact Us > o Your Room > ,I Guest Services > - e Dining Options > ' In The Neighborhood,> Finding Your Way > Meetings & Events > x , Im Hello Rachel, STAY CONNECTED It's a pleasure to be your host at the Sheraton Seattle Hotel.Here is your confirmation information: 0 Please let us know if there is anything special you'd like—we're here to connect you with what matters most. Looking forward to seeing you, Matt Van Der Peet GENERAL MANAGER Confirmation:811359890 YOUR SCHEDULE: YOUR ACCOMMODATIONS: ROOM 1 OF 1 Check In 17-APR-2015-3:00 PM requested* Guest Name RACHEL KEESLING https://mai l.google.com/mai l/u/0/?ui=2&ik=c89cfc37ec&view=pt&search=i nbox&msg=14b7485Oa6d5dd5O&si m l=14b7485Oa6d5dd5O. 1/4 2/10/2015 Gmail-Sheraton Reservation#811359890.We look forward to seeing you. Check Out 22-APR-2015-12:00 PM requested* Number of Adults 2 Number of 1 Number of Children 0 Rooms Number of 2 Room Description King Bed Guests • Traditional Non-smoking,Smoke-free *Indicates requested hotel check-in and check-out . 30 Sq.m/327 Sq.ft-31 Sq.m/338 Sq.ft times if requested during the reservation.Special requests cannot be guaranteed until check-in. • High-speed Internet For A Fee Standard times for this hotel are as follows:check-in: • Sweet Sleeper Bed 3:00 PM;check-out: 12:00 PM. . 32 Inch Flat Screen Lcd Tv • City View Remarks YOUR RATE Please do not have any feather comforters or pillows.We are allergic to feathers.. Rate Details Amer Planning Assn Special requests cannot be guaranteed until check-in, but we will do our best to accommodate you. Avg Est Est Total Thank you for choosing to participate in Make a Room Total for Your Stay* Green Choice. per Night* 1 Room,5 Nights You will receive a voucher good for either$5 off purchases at participating hotel Food and Beverage Room Rate USD USD outlets or 500 Starpoints®redeemable at check out 227.00 1,135.00 for each day you decline all housekeeping.services (except day of departure).Please note that this option Room rate excludes the following: will apply to all rooms in your reservation. Tourism Fee: USD USD Terms &Conditions USD 2.00 Per 2.00 10.00 Room/Per Night Room Tax: USD USD 15.60% Per Room 35.41 177.06 FROM STARWOOD PREFERRED GUEST /Per Night. Estimated Total*: USD USD fcy 264.41 l 1,322.06 *The displayed totals are estimates only and do not include any additional charges that may be incurred at the hotel.The actual total will be calculated by the { �` hotel in its local currency,based on the local taxes + - and currency exchange rate(if applicable)in effect at regisuellow, the time charging occurs. Guarantee Rules and Cancellation Policy Your room is guaranteed with a(n)AMEX/OPTIMA card. Cancel by 6:00 PM Hotel time 1 days prior to avoid 1 Night penalty.There may be additional applicable charges and taxes. Room taxes may be charged on penalties. Debit and Credit cards will be authorized at check-in for the amount of your stay,plus an amount to cover incidentals.Please visit"Announcements"on the hotel website for more information. YOUR PRIVACY https://mail.google.com/mail/u/0/?ui=2&ik=c89cfc37ec&view=pt&search=inbox&msg=14b7485Oa6d5dd5O&siml=14b7485Oa6d5dd5O 214 2/10/2015 Gmail-Sheraton Reservation#811359890.We look forward to seeing you. If you believe this reservation was made in error,please contact us as soon as possible. Please note: For security purposes,you will be asked to provide a valid government or state-issued photo ID at check-in. This email may contain links to websites that collect personally identifiable information about you. Starwood Hotels& Resorts Worldwide, Inc.is not responsible or liable for the actions of such independent websites,and encourages you to review the privacy statements and policies of such websites to understand how they collect,use and store such information. Click here for Starwood Hotels&Resorts Worldwide, Inc.'s Privacy Statement. DISCLOSURE Modify and Cancel Information To view,change or cancel your reservation, please visit sheraton.com.Any modification to a reservation is subject to the hotel's availability at the time the modification is requested and may change the rate and/or require payment of cancellation fees. If you require further assistance, please contact Sheraton Hotels and Resorts at 800-325-3535 if you are calling from the United States or Canada.Otherwise,. click here forthe telephone number of the Worldwide Reservation Office nearest you.Please note that reservations cannot be changed or canceled via email. Guarantee Rules For reservations guaranteed with a form of payment at time of booking,rooms are held until hotel check-out time the day following arrival.For reservations not guaranteed with a form of payment at time of booking, rooms are held until set cancellation time per the rules of the reservation. In the event more guests arrive than can be accommodated due to hotel overbooking or an unforeseen circumstance,and hotel is unable to hold rooms consistent with this room hold policy,hotel will attempt to accommodate guests,at its expense,at a comparable hotel in the area for the oversold night(s),and will pay for transportation to that hotel. Package Handling Policy There is a package handling fee for all incoming and outbound packages.Please contact the hotel directly for the exact fee. Smoking Policy The hotel is a 100% non-smoking property.This includes all guest rooms and indoor and public areas as well as the restaurant and lounge.A minimum 200 USD cleaning fee will be charged for removal of smoke residue from a guest room. Exchange Rate For non-US hotels,rates confirmed in USD may be converted to local currency by the hotel at your time of stay,based on the exchange rate used by the hotel and are subject to exchange rate fluctuations. Credit card charges are subject to additional currency conversions by banks or credit card companies, which are not within the hotel's control and may impact the amount charged to your credit card.Please contact the hotel if you have any questions. Rate/Reservation Validity Please note that electronic reservation confirmations are provided to you solely for your convenience and that we retain official records of our reservation transactions,including details of dates of stay and room rates. In the event of discrepancies,alterations,modifications,or variations between this confirmation and our official records,our official records shall control.Tampering with this confirmation to alter the room rate,or any other reservation information is strictly prohibited and may have legal consequences. Early Departure Many Starwood hotels have an early departure fee.When you check-in,you will be asked to confirm https://m ai l.google.com/mai l/u/0/?ui=2&ik=c89efc37ec&view=pt&search=i nbox&msg=14b7485Oa6d5dd5O&si m l=14b7485Oa6d5dd5O 3/4 2/10/2015 Gmail-Sheraton Reservation#811359890.We look forward to seeing you. your departure date.You may be able to change your departure date without a penalty if your rate plan permits and if you do so before the end of your arrival day.After reconfirming your departure date, if you decide to leave earlier,you may be charged the early departure fee. Please contact the hotel if you have any questions. Starwood Hotels&Resorts Worldwide, Inc.One StarPoint,Stamford, CT 06902 USA This is a post only e-mail. Please do not reply to this message. Unsubscribe from further marketing email communications related to this stay. RX 4 IEN pit Ili W€snN 044zu Tgstlirwow Gurii7 gTGB$OI8 41&fi8(fi This electronic message transmission contains information from the Company that may be proprietary, confidential'and/or privileged. The information is intended only for the use of the individual(s) or entity named above. If you are not the intended recipient, be aware that any disclosure, copying or distribution or use of the contents of this information is prohibited. If you have received this electronic transmission in error, please notify the sender immediately by replying to the address listed in the "From:" field. https://mail.google.com/mail/u/0/?ui=2&ik=c89cfc37ec&view=pt&search=inbox&msg=14b7485Oa6d5dd5O&siml=14b7485Oa6d5dd5O 4/4 Keesling, Rachel M From: Delta Air Lines <DeltaAirLines@e.delta.com> Sent: Monday, February 23, 2015 10:21 PM To: Keesling, Rachel M Subject: RACHEL K INDIANAPOLIS 17APR15 A - Your Trip Confirmation #: H35QNV ' Fri,.17APR DEPARTARRIVE DELTA 1349 INDIANAPOLIS MPLS-ST PAUL ECONOMY(U) 9:30am 10:17am DELTA 589 MPLS-ST PAUL SEATTLE ECONOMY(U) 11:45am 1:22pm Wed, 22APR DEPART ARRIVE DELTA 953 SEATTLE DETROIT ECONOMY(V) 9:46am 5:00pm DELTA 2633 DETROIT INDIANAPOLIS ECONOMY(V) 5:40pm 6:44pm Passenger Info NAME FLIGHT SEAT RACHEL KEESLING DELTA 1349 15E DELTA 589 24E DELTA 953 21B DELTA 2633 14D Visit delta.com or use the Fly Delta app to view, select or change your seat. If you purchased an Economy Comfort seat or a Trip Extra, please visit My Trips to access a receipt of your purchase. Flight Receipt 1 VOUCHER NO. WARRANT NO. ALLOWED 20 Rachel Keesling IN SUM OF$ C/o One Civic Square Carmel, IN 46032 $1,816.85 ON ACCOUNT OF APPROPRIATION FOR Carmel DOCS PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1192 43-430.03 $1,426.85 I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the 1192 43-430.04 $390.00 materials or services itemized thereon for which charge is made were ordered and received except Monday May 4, 2015 Director Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 04/20/15 APA Seattle $1,426.85 04/22/15 APA Seattle $390.00 I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer