244951 05/05/15 ♦u!.F=�HgI
q`! F• CITY OF CARMEL, INDIANA VENDOR: 368118
{ ® til ONE CIVIC SQUARE MATRIX INTEGRATION CHECK AMOUNT: $*****6,198.50*
+• ?Q CARMEL, INDIANA 46032 417 MAIN STREET CHECK NUMBER: 244951
9M��oN,�� JASPER IN 47546 CHECK DATE: 05/05/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
102 4463202 24708 1057850 6,198.50 VDI - STA. 43/44
Hewlett Packard• •Microsoft
VMware• •Aruba
X0Cisco Systems• •Juniper
G G`v Mitel-
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• • Matrix Integration LLC • 417 Main Street, Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573
Bill to Ship-to:
City of Carmel Carmel Fire Department
Terry Crockett Terry Crockett
:Carmel City Hall 2 Civic Square
One Civic Square
Carmel IN 46032 Carmel IN 46032
(317) 571-2634 Ext. 0000
Purchase f5rd6r#� Accor ID�alesperson Ship"iV a.. T --Terrris -' invoice# '—�nnaicc-Ijate
24708 CARMEL BALLINGER EMAIL Net 30 INV1057850 4/16/2015 1
Quan Item# `, Description Serial# Unit Price Extended Price
50 - UN-C-P-L500 UNIDESK - Desktop Image & App Mgmt, St $99.41 $4,970.50
50 UN-C-S-1-L500 UNIDESK - 1-Year of 24/7 Maintence and $24.56 $1,228.00
i
Card Check# ORD# AQ109889-01 Subtotal $6,198.50
THANK YOU!! BWL/ENR Misc $0.00
COMMENTS Tax $0.00
Freight - $0.00
j
Due: 5/16/20 5 Total $6,198.50
I Batch ID: 4/16/15ER Payment Received $0.00
Invoice Balance Due $6,198.50
Please pay from this invoice.All.past due charges are--subject-:-to a 13/4% per month penalty.
SAVE_ THIS RECEIPT:ITIS YOUR PROOFOF PURCHASE FOR.WARRANTYREPAIRS.
`Terms and conditions'on the reverse side.
White Copy-Customer Yellow Copy-File PLEASE PAY FROM THIS INVOICE
WWW.MATRIXINTEGRATION.COM
TERMS AND CONDITI®NS
1. ACCEPTANCE,MODIFICATION,ASSIGNMENT: By placing this order for software, 12. LIMITATION OF LIABILITY. Matrix shall not under any circumstances be liable to the
computers,telephone equipment or related products or services,including the installation and Customer,owner of the Goods and Services or any third party for special,indirect,incidental,
cabling or wiring(collectively referred to as"Goods and Services"),Customer(as identified on or consequential damages,including,without limitation,loss of profits or revenues,loss or
the reverse side hereof or the Invoice)agrees to these Terms and Conditions which shall prevail damage to other property or equipment,cost of capital or of purchased or replacement goods,
over inconsistent provisions in any other form or document of Customer. No change or modiftea- or expense,delay or inconvenience caused by or arising from the purchase,sale,use,repair or
tion shall be applicable unless set forth in writing and signed by Matrix Integration LLC("Ma- inability to use the Goods and Services or by any performance or.non-performance wider,or
trix"). Neither this order nor any interest therein shall be assigned by Customer except with the breach of,these Terms and Conditions.Matrix's sole liability for any defective Goods and
prior written consent of Matrix. Services shall be its repair or its replacement pursuant to the Express Warranties set forth
above,or if amended,as applicable at the time of manufacture or repair of the Goods and Ser-
2. PAYMENT:Customer agrees to pay depositor down payment as required by Matrix.Customer vices. Some states do not allow the exclusion or limitation of incidental or consequential
agrees to pay to Matrix the amount indicated on the Invoice,per terms of invoice from date of damages,so the above limitations or exclusion may not apply to all Customers. Any action
Invoice(U.S.Funds only),For Goods and Services ordered. INTEREST WILL BE CHARGED resulting from any breach on the part of Mahix as to the Goods or Services delivered hereunder
AFTERDUEDATESTATED ONINVOICEFROMTHEDATE OFINVOiCEATTHERATE must be commenced within one year after the cause of action has occurred.
OF ONE AND THREE-QUARTERS PERCENT(1.75"/0)PER MONTH. International sales 13. RETURNS AIDALLOWANCF,S: Because ofthe nature of Matrix's Goods and Services
will require additional payment arrangements. No Goods and Services shall be sold on consign-
ment or conditional sales basis. Payment for the Goods and Services delivered hereunder shall and Matrix's agreements with vendors,Matrix only provides for a ten(10)calendar day return
constitute acceptance thereof. Until payment is received in full,all Goods and Services sold to policy based on delivery date. There shall be a fifteen percent(15%)restocking fee on any
Customer or listed on Customer's invoices remain the property of Matrix,and Matrix will hold returned item,in addition to any specific out-of-pocket expenses which Matrix may have in-
title to these items until such time as payment in fid]is received by Matrix.In the event ofa returned tuned specific to your sale. Any returned Goods must be in new,resalable-condition and
check issued by Customer to Matrix,Customer agrees to pay a service fee not to exceed the greater include original boxes,shrink-wrapped documentation,and system software. Any return of
of thirty dollars($30.00)or five percent(5%)(but not more than two hundred fifty dollars($250.00) Goods must be accompanied by an RMA#provided by Matrix. There are no returns or refunds
of the amount due. In regard to open accounts,leaseand sales contracts,property and title shall of anv kind on any commercial software,opened or unopened. If a software vendor guarantees
vest in the Customer only when all monies owed by said Customer have been verified by Matrix satisfaction of their product,it will be your responsibility to seek a refund directly with that
vest
been paid to Matrix in full. vendor if you are not satisfied. Matrix does not support money-back guarantees on software.
as Matrix will exchange an item purchased from Matrix only if that item is found to have been
defective,as-determined by Matrix,at time of purchase: This will not apply if the item was
3. DELIVERY- The specific terms of delivery are as stated on the reberse side hereof or on the purchased by the Customer with the following notation oil the front side of this invoice: "AS
invoice. Goods and Services which are delivered in advance of schedule are delivered at the risk IS,NO WARRANTY,"or any notation that implies the same. Before an exchange takes place,
of Customer. Matrix is not liable for delay's or failure to ship due to fire,strike,act of God,the public the Customer must provide this invoice as proof of purchase. Non-authorized installations
enemy or other causes beyond the control of Matrix. With respect to Matrix,all shipments are made by rton-certified personnel may void your manufacturer's warranty. Under those circum-
F.O.B.point of shipment("Ship To"on reverse side),freight prepaid and allowed. Shipments to- stances,any repairs would be classified this out-of-warranty,and be charged for normal service
Alaska and Hawaii are freight prepaid and allowed to port of exit. Matrix reserves the right to rates and replacement parts. Matrix makes no warranty as to the suitability of Customer's work
select the appropriate carrier. Special requests including,but not limited to,inside delivery, environment for the use of micro computers or telephone equipment. Environmental problems
installation,and call before delivery are not included in the price. Any charges arising from failure will be treated and charged as normal service calls. Matrix assumes no responsibility as to the
to meet shipment,rerouting while in transit,or carrier storage charges are the responsibility of the protection,suitability and/or integrity of your data. It is Customer's responsibility to back
Customer. Matrix will select the carrier unless otherwise specified oil the order. Any additional up Customer's data regularly.
costs incurred packaging the Goods and Services as a result of request by Customer will be at
Customer's cost. If the Goods and Services are not accompanied by a bill of lading,Matrix's 14. SECURITY AGREEMENT: Matrix may require and Customer shall grant a security
Invoice shall be conclusive. interest in Goods and Services sold pursuant to any ecdit Matrix may extend to the Customer.
Customer irrevocably-constitutes and appoints Matrix as the Customer's true and lawful attor-
4. CLAIMS::All shipments are delivered to the carrier in good condition and.Matrix's liability... ney-in-fact With full power of substitution to,execute,acknowledge and deliver any instru-
ceases after acceptance by carrier. If shipment arrives short or damaged,the Customer must file a' i rents as due and perform any acts facilitating enforcement of Matrix's remedies under this
claim immediately with the carrier. In the event of concealed damage,notify carrier and-request an .. _Agreement,specifically including,but not limited to,the filing of UCC financing statements
immediate inspection. Keep all cartons and packing material.. Failure to;file claim'within the,. „ with respect to any Goods and'Services sold by Matrix to Customer.
specified time required for each vendor orJf no vendor,five(5)days after receipt of Goods and
Services constitutes acceptance and a waiver of any such claims 15. GOVERNING LAW: All disputes between the parties,whether or not arising out of
these Terms and Conditions,will be governed by the laws of the State of Indiana. Customer
5. DISCLAIMER OF WARRANTIES: The express warranties below are Matrix's sole+varran- agrees to submit to the jurisdiction of and agrees all lawsuits relating to any disputes between
the Customer and Matrix will be brought only in a state court located in Dubois County,
ties of its Goods and Services,there are no understandings,agreements,representations,or war-
Indiana or the United States District Court for the Southern District of Indiana. THE CUS-
ranties,express or implied(including any regarding the merchantability or fitness for a particular TOMER HEREBY WAIVES THE RIGHT TO A TRIAL BY JURY IN ANY ACTION,PRO-
purpose),not specified herein,respecting the Goods and Services. Except for those obligations CEEDING,CLAIM,OR COUNTERCLAIM WHETHER IN CONTRACT OR TORT,AT LAW
of Matrix identified in these Tenors and Conditions,all risks related to the quality and performance OR N EQUITY,ARISING OUT OF OR RELATING IN ANY WAY TO THESE TERMS AND
of the Goods and Services and responsibility for repair or service costs rests solely on the Cus-
tomer. CONDITIONS AND Al,L OTHER DISP.;UTES BETWEEN THE PARTIES.
6. EXPRESS WARRANTIES: The express warranties of Matrix are as follows: 16. MITIGATION: If Matrix repossesses-the Goods and Services prior to payment by the
THE GOODS AND SERVICES SHALL BE COVERED BY THE.MANUFACTURER'S WAR- Customer of all amounts due hereunder, Matrix may sell the Goods 'and.Services,.AS 1S,
RANTY(IFANY)WHICH SHALL BF BETWEEN THE MANUFACTURER AND CUSTOMER. WHERE IS,free and clear of all rights of the Customer at either public or-private sale,'and
ONLY WITH AUTHORIZATION FROM MANUFACTURER,WiLLMATRIX ACT AS REFER- apply the net proceeds(after deducting expenses of repossession and sale)ioJge obligation
RAL AGENT FOR WARRANTY RELATED ADJUSTMENTS, REPAIRS,OR EXCHANGES, of Customer hereunder. The Customer shall remain liable for airy deficiency. MATRIX.MAY
AS REQUIRED BY THE MANUFACTURER, DURING THE PERIOD OF THE DISPOSE OF THE GOODS INANY COMivfERCIALLY REASONABLE PLACE AND
MANUFACTURER'S WARRANTY. MATRIX SHALL ONLY PERFORM WARRANTY RE- MANNERN
AND THE CUSTOMER WAIVES ANY NOTICE OF TIME, PLACE AND
PAiRS TO THE EXTENT AUTHORIZED BY THE- MAivrUFACTURER. ANY COST THAT 1vIANNER OF SALE.
--\9hTR1X IvBL RS WHI6EAC�ItGAS-Sl�iD71GE?3T-E)R-A1AKING-SS9-WARR-AN'TY - —-_
REPAIRS SHALL BE THE OBLIGATION OF THE CUSTOMER,SUBJECT TO REIMBURSE- 17. INTEGRATION: This order for Goods and Services,including these Terns and Condi-
MENT BY MANUFACTURER, MATRIX MAY,AT ANY TIME,DECIDE,NOT TO ACT AS„ tions,along with any Credit Application,Invoice,Acknowledgement ,Bill.of Lading (and
SAID AGENT. any exhibits,addenda or amendments thereto) 'of which this order may be a part,constihnes the
sole and complete agreement between Matrix and the Customer with respect to the purchase of
7. ATTORNEYS FEES:Customer shall be responsible for all expenses and costs in'connection the Goods and Services.
with the enforcement by Matrix of these Terms and Conditions and the costs of collection(includ-
ing the fees of any collection agencies to whom the Customer's account may be referred),plus 18. ACKNOWLEDGEMENT: All orders will be acknowledged promptly,showing how the
reasonable attorneys'fees(which attorneys'fees shall not be less than 25%of the amount due, order was entered,the approximate shipping time and other pertinent information. It is the
unless a lower amount is specified by applicable law'). Customer's obligation to examine this acknowledgement carefully and notify Matrix immedi-
ately of any discrepancies. Every reasonable effort is made to ship as acknowledged,however,
8. CANCELLATION: All cancellations must be made in writing. Administrative and/or labor the acknowledged ship date is approximate.Matrix will generally ship within live(5)working
charges may be incurred by the Customer depending upon the stage of its installation or ability days of the acknowledged ship date, If a firm ship date is necessary,Customer must inform
and cost of Matrix to return any Goods. Matrix at time of order and Matra will make all reasonable efforts to meet each Customer's
request. Acknowledged shipping dates are contingent upon the force majeure conditions
9. ORDER CHANGES:All changes to an order must be made in writing and are subject to contained in these Terms and Conditions.
Matrix's ability to conform.
10. REMEDIES: The remedies herein reserved shall be cumulative,and additional to any other 19. MATRIX'S PERFORMANCE OF ITS OBLIGATIONS: The production and delivery
or father remedies provided in law or equity.No waiver ofa breach of any provision'ofthese'Terms of the Goods and-Services,tQ.the.extent delayed or hindered onprevented from the performance
and Conditions shall constitute+v;iivdr.of,any other breach or of such provision. by reason of natural disasters,acts of God,strikes,lockouts,labor troubles,inability to pro-
cure materials;casualties,failure of'powcr,restrictive governmental laws or regulations,riots,
II. INSOLVENCY:Matrix may forthwith cancel dais order in the event of the happening of any insurrection,acts of terrorism,war-or other reason ofa like nature not the fault of Matrix shall
of the following or any other comparable event: insolvency of the Customer,the filing ofa volun- excuse for the period of the delay Matrix's performance and the period for the performance shall
tary petition in bankruptcy,the filing of any.involuntary petition to have Customer declared be extended for a period equivalent to the period of such delay.
bankrupt provided it is not vacated within thirty(30) lays_tion the date of tiling,the appointment
of a receiver or trustee for Customer provided such appointment is not vacated within thirty(30)
'days from the•date of such appointment,or the execution by Customer of an assignment for the
benefit of creditors.
REV 4105
VOUCHER NO. WARRANT NO.
ALLOWED 20
Matrix Integration
IN SUM OF$
Valerie Lange
417 Main Street
Jasper, IN 47546
$6,198.50
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
24708 1057850 102-632.02 $6,198.50 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
MAY 2015
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
rescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
n invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
hom, rates per day, number of hours, rate per hour, number of units, price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
1057850 $6,198.50
1 hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer