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Home My WebLink About245010 05/05/15 �>'%..a,gyf. CITY OF CARMEL, INDIANA VENDOR: 363028 'r ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: $""'"6,141.25' ?�; CARMEL, INDIANA 46032 PO BOX 199114 CHECK NUMBER: 245010 �.M,��oN. ` INDIANAPOLIS IN 46219 CHECK DATE: 05/05/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 R4359003 31757 2015011 5,159.44 FESTIVALS 'A&DD 1203 4359003 32716 2015011 981.81 EVENT PLANNING AD&D i [ � � Y � U 1�11} f o L ,r PR ADVERTISING EVENTS INVOICE NO. 2015011 INVOICE DATE: 4/28/2015 Victory Sun Inc. Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Appropriation#1203-43559003 PO#31757 INVOICE TO: Megan McVicker City of Carmel One Civic Square Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION COST January 1 through March 31, Event Management and Public See detailed activity sheet 2015 Relations for description $6,141.25 INVOICE TOTALI $6,141.25 Thank you for choosing Victory Sun. Winning relationships make you THE star. 201501._x.._........ - --................._..._.......--..._... --._.............._...._...............__......_....._....._.._..............._........_..... _..-._._.._.............__.............._.._............--...................._............;....-....__......................._-........................_._._.............. Activity Descri tion Victory Sun, Inc. ----- —...—._.—.._...— .......--..._..__... ..-- -.._..._._..—.._ . -. --- ........................................................... w.....,......�..m.,,.,......................,,,,.....,,..-.e,.........,,.,,,,,.......,....,.,.,.........................,...... ,.,..........,,,,.,,.....,..,,. . I -,.,,,,,..,..w.mm....,...,.......,......................, Date Activity Hours Total Activity completed 12/29-12/31: Social media postings; 1/1/2015 Recap of 6105 added value radio during holiday season 0.5 $42.50 1/2/2015 Social media activity 1/1-1/2 0.25 $21.25 Provide 2015 WFYI contract to MM for review and 1/6/2015 approval 0.25 $21.25 Respond to WZPL inquiry for Dining out for Pink and 1/7/2015 schedule meeting 0.25 $21.25 Respond to WFYI on status of Winefest and request deadline dates for art/ads; Confirmed with MM process for direct bill for WFYI sponsorship; Provide deadline dates and ad specs to graphic designer for WFYI 1/8/2015 sponsorship 0.75 $63.75 Social media activity 1/5-1/9; Send MM email with 1/9/2015 Indiana Humanities ALL IN grant and its possibilities 1 $85.00 Review Indiana Humanities grant opportunity for ALL IN in depth to expand on possibilities from original email sent 1/13/2015 to MM on 1/9 0.25 $21.25 Meeting with WZPL re: Dining Out for Pink proposal for 1/14/2015 CA&DD restaurant promotion in October 2015 1.5 $127.50 1/15/2015 Agenda for 1/16 client meeting 0.5 $42.50 1/16/2015 Social media activity1/12-1/16; Client meeting 2.25 191.25 9 $ Prepare for WTTS meeting on 1/21; Recap with WZPL via email on action items on CA&DD end and on their end to possibly move forward with Dining out for Pink promotion 1/20/2015 for District 1 $85.00 1/21/2015 WITS meeting with sales rep 1.5 $127.50 1/23/2015 Social media 1/19-1/23 1 $85.00 1/26/2015 Call Larry at Cedar Creek Winery re: AOW 0.25 $21.25 Phone call to Andrea Peterson with Indiana Farmers 1/27/2015 Insurance(voicemail) re: sponsorship 0.25 $21.25 1/29/2015 Agenda for 1/30 meeting 0.5 $42.50 Social media 1/26-1/30; Client meeting ; Provide leasing contact to colleague who inquired about specific space in the District; Review and provide approval on media 1/30/2015 invoices 3 $255.00 Provide art direction to graphic designer re: WFYI print ad 2/2/2015 in event program and JPG for PPT at event 0.75 $63.75 Contact Polkaboy re: Oktoberfest 2015; Schedule meeting with WITS rep; Coordinate payment to safety 2/3/2015 officers for Valentine's Day carriage rides at Gallery Walk 0.75 $63.75 Phone call with MM re: budget; Review WFYI JPG for 2/4/2015 PPT and ad 0.5 $42.50 Voicemail from Andrea at Indiana Farmers and return her 2/5/2015 call re: event sponsorship 0.25 $21.25 2/6/2015 Send ad to WFYI for event program 0.25 $21.25 Phone call with J. Leonard re: golf carts not allowed on 2/9/2015 Monon for Artomobilia 0.25 $21.25 Phone call with WITS rep to clarify special promotion details she sent my way re: Things To Do; Planning meeting for 2015 into 2016; Create save the date postcards to be sent to wineries; Send things To Do promotion opportunity to MM for review; Recruit U of Indy and IUPUI PRSSA to volunteer for AOW full evening for 2/10/2015 POP location 3.75 $318.75 Reminder email to MM re: Dining out for Pink review and approval needed by full marketing team; Reminder to WZPL rep that we are looking for a direct Team Captain representation from ACS for Dining out for Pink; Email to Josh to provide direction on what we are looking for in an 2/11/2015 AOW band 0.75 $63.75 Phone call J. Leonard to confirm IUHNH title sponsorship 2/12/2015 for event 0.25 $21.25 Attempt to reach Andrea at Indiana Farmers again re: event sponsor inquiry; Phone call MM to discuss carriage ride change and confirm social media strategy to announce; Social media for 2/9-2/13 and monitor social media for comments about carriage ride cancelation; Edit and send AOW save the date winery postcards to MM for 2/13/2015 review and approval 2.75 $233.75 Review budget for AOW band with Josh at MO KB and 2/15/2015 schedule phone call 0.25 $21.25 Provide MM with count of wineries to which we will mail and needs for cardstock to mail post cards; Send JPG to 2/16/2015 WFYI for event PPT 0.5 $42.50 Meeting with WTTS rep on updated proposals and proposed schedule; Phone call Josh Baker re: band 2/17/2015 AOW; Edits to master list of wineries for AOW 2.25 $191.25 Write and send 5 talking points to MOKB re:AOW band search; Proofread registration form and convert AOW winery list to labels; AOW postcards prepped to mail; Review original proposal and negotiate for added value 2/18/2015 with online buy with Do317 3 $255.00 Clarify with do317 that payment cannot be made until after ads are executed; Confirm with team not to send to Peacewater Winery as we want to have a detailed 2/19/2015 conversation on their role in AOW 0.5 $42.50 Social media 2/16-2/20; Provide detailed next steps to U Indy and IUPUI student leaders who are volunteering at 2/20/2015 AOW on behalf of PRSSA 1.75 $148.75 Respond to Do317 request for complete schedule to traffic ads for summer; Respond to WZPL re: Dining out 2/22/2015 for Pink status 0.75 $63.75 2/23/2015 Email MM re: Dining Out for Pink 0.25 $21.25 Phone call MM re:Artomobilia,warehouse supplies, 2/24/2015 Dining Out for Pink; 0.5 $42.50 On site at warehouse to clear out materials and plan for 2/25/2015 assistance from Street Dept. 1.5 $127.50 Phone call with MM re: AOW; Agenda for 2/27 meeting; 2/26/2015 Reply to inquiry from Blackhawk Winery re:AOW 1.25 $106.25 2/27/2015 Social media 2/23-2/27; Client meeting 2.75 $233.75 Write email DRAFT to be sent to District businesses for merchant meeting invite and send to MM; Research statistics for merchant meeting; Review video AOW bands; Provide update and action items to WZPL re: Dining out for Pink; Respond to National Honor Scholar 3/2/2015 requesting volunteer hours 2.75 $233.75 Confirm with under 21 y/o volunteer that we can still welcome him for July event but that his assignment will 3/4/2015 be restricted 0.25 $21.25 Phone call with J. Leonard re: Ortho Indy sponsorship; Confirm with student that we will complete necessary paperwork needed on his end for volunteer hours 3/5/2015 completed 0.5 $42.50 Phone call MM re: merchant meeting, winery inquiries, JOTM; Social media 3/2-3/6; Review video and develop list of bands to ask Josh about; Provide dates for 3/6/2015 promotion to Do317 3.25 $276.25 Review JOTM band options and provide feedback to MM; Work with student volunteer to determine if he needs 3/8/2015 hours after April 1 1 $85.00 Update MM on status of AOW merge and complete 3/9/2015 merge with labels and letters; Send final merge to MM 2 $170.00 Email registration forms and info to wineries; Continue 3/12/2015 research to prepare for merchant meeting 3 $255.00 3/13/2015 Social media 3/9-3/13 1 $85.00 Schedule Current publication meeting re: partnership and 3/16/2015 buy for the year 0.25 $21.25 3/17/2015 Respond to Oliver Winery questions re:AOW 0.25 $21.25 Updates to AOW master winery list; Updates to AOW volunteer list; Emails to wineries to answer questions; Review MM email to Indy Star reporter re: AOW and make additions; Confirm ADDBAC and Gallery Association to make announcements at merchant 3/19/2015 meeting; Respond to Turtle Run questions re:AOW 2.25 $191.25 Social media 3/16-3/20; Client meeting; Load items from 3/20/2015 warehouse to garage storage with Street Department 4 $340.00 Review merchant parking permit information; respond to 3/23/2015 J. Leonard re: COI for Artomobilia 0.5 $42.50 Prep flip charts and materials for merchant meeting; Confirm road closure boundaries for merchant meeting ; 3/24/2015 Follow-up with Bright House re: AOW sponsorship 1 $85.00 Set-up, conduct, clean-up and answer questions for CA&DD merchant meeting; Request any band leads from MOKB to date to consider for AOW and request 3/25/2015 information onspecific bands researched to date 4.75 $403.75 Contime research and review of videos for potential AOW 3/26/2015 bands; Prep for meeting with Current on 3/27 1.25 $106.25 Social media 3/23-3/27; Meeting with Current publications representative for year plan; Follow-up with Megan and vendor/artist as per status of AOW request; 3/27/2015 Review band option sent from MOKB and decline 2.5 $212.50 Edits and updates to AOW media fact sheet; Ball State Univeristy PRSSA recruitment to volunteer at AOW for 3/31/2015 full shift at point of purchase 1.25 $106.25 _ ` TOTAL $6,141.25 VOUCHER NO. WARRANT NO. ALLOWED 20 Victory Sun, Inc. Vanessa Stiles IN SUM OF$ P. O. Box 199114 Indianapolis, IN 46219 $6,141.25 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 32716 2015011 43-590.03 $981.81 I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the � 31757 2015011 43-590.03 $5,159.44 � materials or services itemized thereon for which charge is made were ordered and received except Mo day, May 04,2015 If-'// Director, Community elations/ onomic Development Title ,D►re Giw- .CIDGS Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units,price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 04/28/15 2015011 $981.81 04/28/15 2015011 $5,159.44 I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer