HomeMy WebLinkAbout245089 5 /13/2015 J4�I.f4F4ff
CITY OF CARMEL, INDIANA VENDOR: 355677
ONE CIVIC SQUARE ANGELINA CONN CHECK AMOUNT: 24#0*"•232.82'
CARMEL, INDIANA 46032 CHECK NUMBER: 245089
CHECK DATE: 05/13/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1192 4343001 232.82 TRAVEL FEES & EXPENSE
May 6, 2015
Re:hotel reimbursement request#2
Lisa-
Thank you for reimbursing my prior flight and hotel costs incurred with the National APA Planning
Conference.To go along with that, I now request reimbursement for one additional night of lodging
that I forgot to add in prior,for the total number of hotel nights I stayed in Seattle that went along
with my conference attendance. The conference ran from-April 18-21,and so,I also stayed in the
hotel the night of April 21St. Please reimburse me$232,83 for the hotel stay that I forgot to add in
with my prior reimbursement request.
- Attached are supporting documents.
Thank you very much,
\U `
Angie Conn,AICP
Planning Administrator
DA, b I
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Your Welcome Rewards membership number is 35905314
Your booking has been paid in full.
Your Hotels.com confirmation number.119961334388.Thank you for booking with Hotels.com
Booking details
Motif Seattle
_ 1415 5th Ave
Seattle,WA
98101
US
+12069718000
Summary&Room Charges
Check in: Saturday,April 18,2015
Check out: Friday,April 24,2015
Duration: 6 nights
Room type: Classic Single Room,1 Queen Bed
Total rooms: 1
Room 1 Classic Single Room,1 Queen Bed Make changes to room reservation.
Number of nights: 6 nights-
Number
ightsNumber of guests: Angie Conn, 2 adults
Preferences•: Non Smoking,Queen Bed
Nightly charges: Saturday,April 18,2015 $199.00
Sunday,April 19,2015 $199.00
Monday,April 20,2015 $199.00
Tuesday,April 21,2015 $799.00
Wednesday,April 22,2015 $199.00
Thursday,April 23,2015 $229.00
Tax recovery charges and service fees $202.92
Total: $1,426.92
Additional fees charged by the hotel $12.00
Total cost for this booking $1,438.92
Please note:Room preferences and Special requests cannot be guaranteed.Special requests are subjectto avaliabil ly upon check-in and may incur additional charges.
Payment Information
Name on card: Angelina Conn
Card type:
Card number. 646616XXXX)
Billing address:46201
US
Additional hotel information
Checking In:
Extra-person charges may apply and vary depending on hotel policy. _
Government-issued photo identification and a credit card or cash deposit are required at checii-in for incidental charges.
Special requests are subject to availability upon check-in and may incur additional charges.Special requests cannot be guaranteed.
Amenity highlights:
Dining is available at one of the hotel's 2 restaurants.Guests can unwind with a drink at one of hotel's 2 bars/lounges.This 4-star property offers access to a 24-hour business
center,limo/town car service,and meeting rooms.
Public areas are equipped with high-speed wireless Internet access(surcharge).Event facilities measuring 15000 square feet(1394 square meters)include conference space.This
business-friendly hotel also offers a fitness center,a rooftop terrace,and multilingual staff.Parking is available onsite for a surcharge.
Motif Seattle is a smoke-free property.
Notification and fees:
Late check-out can be arranged for an extra charge of USD 50
Self parking costs USD 39 per night with in/out privileges(a different rate applies for extended parking)
Rollaway beds are available for an additional charge
Breakfast is offered for an extra charge of USD 13.95 per person(approximately)
Pets are allowed for an extra charge of USD 20 per room,per stay
WiFi Is available in guestrooms for USD 12.95 per day(rates may vary)
WiFi is available in public areas for USD 12.95 per day(rates may vary)
..-..............._..._.-;. ---------------_..--------....-.__.
Hotel Terms&Conditions
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Your US Airways flight
From: reservations@email-usairways.com
Sent: Tue 1/06/15 10:50 AM
To: avictoriabutler@hotmail.com
U-S A I RWAYS Your reservation
Book travel V Travel tools Dividend Miles Specials US Aimsys Vacations
You're confirmed
Date issued: Tuesday,January 06,2015
Scan at any USAirways kiosk to check in
0 Next stop:the airport. See terminal information and find your way.
Confirmation code:
BZ2SXC M US Airways
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Reserve your car now and earn Dividend Miles with Alamo and National.
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Passenger summary
Passenger name Frequent flyer#(Airline) Ticket number Special needs
Bryan D Conn 40073949121 (US) 03723861569982
Angelina V Conn 03723861569993
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I '
Day of departure phone: (317)403-1585 Email for receipt: avictoriabutler@hotmail.com
T2 details Download to Outlook
{
Indianapolis, IN to Seattle, WA
I - SEA
IND Saturday,April 18,2015
FLIGHT#560 = Operated by US Airways
DEPART 06:00 AM IND AIRCRAFT A320 w F,
ARRIVE 06:42 AM PHX Terminal 4 CABIN Coach
TRAVEL TIME 3h 42m MEAL MarketPlaceTM
I� SEATS 12E 12F
I Flight#560: Stops in PHX: No plane change required
i
Stop: Do not change plane -------------------------------------------------------------------------------------------------
FLIGHT#560 ` '- Operated by"USAirways
DEPART 07:35 AM PHX Terminal 4 NAIRCRAFT A 3 2 0 wiF I
ARRIVE 10:31 AM SEA CABIN Coach
TRAVEL TIME 2h 56m MEAL MarketPlaceTM
SEATS 12E 12F
i
i
Seattle, WA to Indianapolis, IN
SEA IND Friday,April 24,2015
FLIGHT#770 = Operated by US Airways
DEPART 02:40 PM SEA AIRCRAFT A320 w01
ARRIVE 05:29 PM PHX Terminal 4 CABIN Coach
TRAVEL TIME 2h 49m MEAL MarketPlaceTM
SEATS 12E 12F
Flight#770: Plane change required in PHX
Stop: Change plane in Phoenix,AZ(PHX) ..............................................................................
f
FLIGHT#500 - Operated by US Airways
I
DEPART- 06:40 PM -PHX Terminal-4 AIRCRAFT -A320 wF -
ARRIVE 01:07 AM IND CABIN Coach
TRAVEL TIME 3h 27m MEAL MarketPlaceTM
SEATS 12E 12F
Flight#500:Arrives next day, Saturday,April 25,2015
i
f
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National Planning Conference Page 1 of 2
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Media and News 1 °'
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Future Conferences -
(/conferen ce/futu re.htm)
Explore the state of planning in one of America's most sustainable cities.
j See what gives Seattle its edge while you sharpen your skills for your "
! career and your community. ,.
Where You Need to Be for Save the dates! YOU BELONG
s What You Need to Know April 18-21,2015 IN APA
Sustainability.Climate change.Transportation.Economic (http://apa.rotator.hadi7.ad
Washington State Convention Z=apa&pos=1)
development.What's at the top of your community's planning ' Center
agenda?Come to the peak event in planning and come away with 1 800 Convention Place
the answers you need.Preview the lineup of tracks and Seattle,WA 98101
j symposia(/conference/program/tracks.htm).
Just starting out in planning?Stepping up to the director's office? _
g Focused on finding a great new job—or the tools to work smarter _
now?Wherever you are in your career,you'll find scores of -_-- _
sessions that hit your sweet spot.
New this year!APA Introduces Its Masters Series,advanced }} ;(/myapa)
{ learning for experienced planners.No matter how much you i
already know,you're sure to learn something new and valuable. ■ p Angelina V.Conn
Look for the Masters Series flag in the conference program, A!i
coming online early next year. `'_'�'-•-
Your membership is paid
through March 31,2015
! Whatever's ahead in your planning life,make your next move at
APA's 2015 National Planning Conference in Seattle. Customer service
Registration opens mid- (/customerservice/?
Key dates December! Customerservlcero=zla)
IV(/chapters)Primary
See Seattle
iii chapter:Indiana
Mid-November Proposal acceptance notifications sent. (/chapters)
Natural beauty,Inventive
Mid-December Registration and lodging open industry,thriving culture, Go to My APA(/myapa)
sustainable planning.Seattle
r December 18 Speaker Invitation deadline offers so much to see and do Log Out
January 9, Speaker confirmation,bio,and permission —and so many lessons for
2015 deadline planners.
February 19 Early registration closes Check out Seattle's Great
Speaker registration deadline Places
(/conference/seattle/#great),
March 19 Advance registration ends take a sneak peek Find out more about
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Special hotel rates cutoff (/conference/seattle/)at Institute.
the city's history,and make
March 23 PowerPoint upload window opens note of all you'll want to American Institute of Certified
April 18-21 National Planning Conference in Seattle explore Planners
(/conference/seattle/#1)
while you're at APA's 2015
i
Session Proposals Update National Planning Conference.
I The selection of sessions Is always the number-one conference (/aicp)
draw.This year's call for proposals brought in 830 diverse and Atlanta Recap
dynamic submissions on topics like the exchange economy and Did you go to APA's 2014
housing,data for smart cities,the rapid pace of change in conference in Atlanta?Wonder
transportation,and how urban design is shaping the planning what you missed?Read APR's
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Outlook.com Print Message Page 3 of 5
Total travel cost 2 passengers)
Your fare(Non-refundable) Adult
IND to SEA(EA14ZNW5) $148.84
i
SEA to IND(EA14ZNW5) $148.84
Taxes and fees $63.02
Subtotal $360.70
Number of passengers x 2
Total by passenger type $721.40
Total fare(All passengers) $721.40
rt�hned to Bryan D Conn You paid $721.40
*8875_(MasterCard) _--
r—
Helpful links
Travel tools and tips Trip information
Airport information Admirals Club Manage your reservation Change your seats
Airport security Seated in an exit row? Join Dividend Miles Baggage policies
About Gogo Wi-Fi TSA regulations Buy Gogo Wi-Fi
Bags
Pay for your checked bags when you check in online or at the airport!Read more about bags..
Carry ons* Carry-on bag Personal item
All flights 16
Checked bags(each way/per person)** 1st bag 2nd bag
Domestic(U.S.,Puerto Rico, USVI, Canada)
Mexico/Caribbean/Central America***
Brazil/South America/Transpacific
1
Transatlantic ,
*You're allowed 1 carry-on bag up to 45 in/115 cm or a soft-sided garment bag up to 51 in/130 cm,and 1 personal item that's
smaller than your carry-on item(for example a purse,small briefcase or laptop bag).
**1st&2nd checked bags can be up to 50 lbs and 62 inches except Brazil where you're allowed up to 70 lbs.Europe fees
apply for travel toffrom Asia through Europe.Baggage fees are non-refundable.
***First bag fee waived for Leon/Guanajuato,Guadalajara,Mexico City and Monterrey,Mexico;Port Au Prince,Haiti;Port of
Spain,Trinidad and Tobago;Santo Domingo and Santiago,Dominican Republic;Kingston,Jamaica;Guatemala City,
https://blu l 74.mail.live.com/ol/mail.mve/PrintMessages?mkt=en-us 1/6/2015
January 7, 2015
Re:APA Conference,flight&hotel reimbursement request
Lisa-
Thank you for reimbursing the registration fee I paid for the National APA Planning Conference.To
go along with that,I now request reimbursement for payment of the flight and hotel I have booked.
The conference runs from April 18-21. Related to the conference,I will stay in a hotel for three
nights (at$232.83 per night,including taxes and fees). Please reimburse me$698.49 for the hotel
stay,and please reimburse me$360.70 for the flight, for a total of$1.059.19.
Attached are supporting documents showing proof of the flight booking and hotel booking.
IThank you very much,
Angie Conn,AICP
Planning Administrator
I
Outlook.com Print Message Page 3 of 5
Total travel cost (2 passengers) _
Your fare(Non-refundable) Adult
IND to SEA(EAI4ZNW5) $148.84
SEA to IND(EAI4ZNW5) $148.84
Taxes and fees $63.02
Subtotal $360.70:
Number of passengers x 2
Total by passenger type $721.40
Total fare(All passengers) $721.40
You paid$721.40
Helpful links
Travel tools and tips Trip information
Airport information Admirals Club Manage your reservation Chance your seats
Airport security Seated in an exit row? Join Dividend Miles Baggage policies
About Go-go Wi-Fi TSA regulations Buy Gogo Wi-Fi
Bags
Pay for your checked bags when you check in online or at the airport!Read more about bags.
Carry ons* Carry-on bag Personal item
All flights
Checked bags(each way/per person)" 1 st bag 2nd bag
Domestic(U.S.,Puerto Rico,USVI,Canada)
Mexico/Caribbean/Central America"' rnan
Brazil/South America/Transpacific F,
Transatlantic yt "
'YOU're allowed 1 upto 45 in/115 cm or a soft-sided garment bag up to 51 in/130 cm,and 1 personal Rem that's
smaSler than your carry-on item(for example a purse,small briefcase or laptop bag).
'*1st&2nd checked bags can be up to 50 lbs and 62 inches except Brazil where you're allowed up to 70 lbs.Europe fees
apply SOT travel tolfrom Asia through Europe.Baggage fees are non-refundable.
-First bag fee waived for Leon/Guanajuato,Guadalajara,Mexico City and Monterrey,Mexico;Port Au Prince,Haiti;Port of
Spain,Trinidad and Tobago;Santo Domingo and Santiago,Dominican Republic;Kingston,Jamaica;Guatemala City,
1/6/2015
��eCO'C�1��"'l�a��'mv��c�ntMessages?mkt=en-us .
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Your US Airways flight
From: reservations@email-usairways.com
Sent: Tue I/06/15 10:50 AM
To: avictoriabutler@hotmail.com
• . reservation
j Book travel Travel tools Dividend Miles Specials USAirways Vacations
� l
You're confirmed
Date issued: Tuesday,January 06,2015
Scan at any US Airways kiosk to check in
Next stop:the airport. See terminal information and find Your way.
Confirmation code:
BZ2SXC — US Airways
Need a car?
Ml
Get your wheels in Seattle, WA 1 �'
Reserve your car now and earn Dividend Miles with Alamo and National.
Need a hotel?
Get a room in Seattle, WA
You're sure to get the best rates here.
Passenger summary
Passenger name Frequent flyer#(Airline) Ticket number Special needs
Bryan D Conn 40073949121 (US) 03723861569982
Angelina V Conn 03723861569993
https:Hblu174.mail.live.com/ol/mail.mvc/PrintMessages?mkt=en-us 1/6/2015
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• I
Day of departure hone: (317)403-1585 Email for receipt: avictoriabutler@hotmail.com I
Trip details * Download to Outlook
i
I
I [�0 -> S
C /� Indianapolis, IN to Seattle, WA !
!] J C„ Saturday,April 18,2015
FLIGHT#560 Operated by US Airways !
DEPART 06:00 AM IND AIRCRAFT A320 W
ARRIVE 06:42 AM PHX Terminal 4 CABIN Coach
TRAVEL TIME 3h 42m MEAL MarketPlaceM
SEATS 12E 12F
0 Flight#560:Stops in PHX: No plane change required j
.Stop: Do not change plane
FLIGHT#560 Iw Operated by US Airways
DEPART 07:35 AM PHX Terminal 4 AIRCRAFT A 3 2 0 W
ARRIVE 10:31 AM SEA CABIN Coach I
TRAVEL TIME 2h 56m MEAL MarketPlaceTM
SEATS 12E 12F i
IM232 1011K
i
I
S /� ND
I Seattle, WA to Indianapolis, IN
/`1 Friday,April 24,2015
i
FLIGHT#770 = Operated by US Airways i
DEPART 02:40 PM SEA AIRCRAFT A320 WMIA
ARRIVE 05:29 PM PHX Terminal 4 CABIN Coach
TRAVEL TIME 2h 49m MEAL MarketPlaceTM
SEATS 12E 12F
Flight#770: Plane change required in PHX
I
Stop:Change plane in Phoenix,AZ(PHX) -•---••------------ - .._....___..___..___..... I
i
FLIGHT#500 = Operated by US Airways
DEPART 06:40 PM PHX Terminal 4 AIRCRAFT A320 W
ARRIVE 01:07 AM IND CABIN Coach
TRAVEL TIME 3h 27m MEAL MarketPlace"m i
SEATS 12E 12F
Flight#500:Arrives next day,Saturday,April 25,2015
i
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I
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i
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® - oJill
Your Welcome Rewards membership number is 35905314
Your booking has been paid in full.
Your Hotels.eom confirmation number.119961334388.Thank you for booking with Hotels.com
Booking details
Motif Seattle
1415 5th Ave
Seattle,WA
98101
US
+12069718000
Summary&Room Charges
Check in: Saturday,April 18,2015
Check out: Friday,April 24,2015
Duration: 6 nights
Room type: Classic Single Room,1 Queen Bed
Total rooms: 1
Room 1Classic Single Room,1 Queen Bed Make changes to room reservation.
Number o1 nights: 6 nights
Numberofguests: Angie Conn, 2 adults
References•: Non Smoking,Queen Bed
Nightly charges: Saturday,April 18,2015 $199.00
Sunday,April 19,2015 $199.00
Monday,April 20,2015 $199.00
Tuesday,April 21,2015 $199.00
Wednesday,April 22,2016 $199.00
Thursday,April 23,2015 $229.00
Tax recovery charges and service fees $202.92
Total: $1,426.92
Additional fees charged by the hotel $12.00
Total cost for this booking $1,438.92
•Please note-Room preferences and Special requests cannot be guaranteed.Special requests are subject to availabill upon check-in and may incur additional rha rges.
Payment Information
Name on card:Angelina Conn
Card type:
Card number.
Billing address:46201
US
Additional hotel information
Checking In:
EXtra-person charges may apply and vary depending on hotel policy.
Government-issued photo identification and a credit card or cash deposit are required at check-in for incidental charges.
I Special requests are subject to availability upon check-in and may incur additional charges.Special requests cannot be guaranteed.
Amenity highlights:
Dining is available at one of the hotel's 2 restaurants.Guests can unwind with a drink at one of hotel's 2 barsilounges.This 4-star property offers access to a 24-hour business
center,limoltown car service,and meeting roams.
Public areas are equipped with high-speed wireless Internet access(surcharge).Event facilities measuring 1500D square feet(1394 square meters)include conference space.This
business-friendly hotel also offers a fitness center,a rooftop terrace,and multilingual staff.Parking is available onsite for a surcharge.
Motif Seattle is a smoke-free property.
Notification and fees:
Late check-out can be arranged for an extra charge of USD 50
Self parking costs USD 39 per night with In/out privileges(a different rate applies for extended parking)
Rollaway beds are available for an additional charge
Breakfast is offered for an extra charge of USD 13.95 per person(approximately)
Pets are allowed for an extra charge of USD 20 per room,per stay
Will is available h guestrooms for USD 12.95 per day(rates may vary)
WiFi is available ct public areas for USD 12.95 per day(rates may vary)
Hotel Terms&Conditions
https:HssI.hoteIs.com/customer care/booking_details.htmI?itineraryld=8085693745584&surname=... 1/6/2015
CITY OF CARMEL, INDIANA VENDOR: 355677
ONE CIVIC SQUARE ANGELINA CONN CHECK AMOUNT: S""`1,059.19•
CARMEL, INDIANA 46032 CHECK NUMBER: 240959
•,,;yap-o. CHECK DATE: 01/13/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1192 4343003 1,059.19 TRAVEL & LODGING
VOUCHER NO. WARRANT NO.
ALLOWED 20
Angie Conn
IN SUM OF $
C/O One Civic Square
Carmel, IN 46032
-$2322-86— R3_6,?-
ON ACCOUNT OF APPROPRIATION FOR
Carmel DOCS
PO#/Dept. INVOICE NO. ACCT#/rITLE AMOUNT Board Members
1192 43-430.01 $232-86— '
I hereby certify that the attached invoice(s), or
I
c�- bill(s) is (are)true and correct and that the
�Ya materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, May 11, 2015
Direct
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
05/06/15 APA Seattle $232.86
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer