245176 5 /13/2015 (9,
CITY OF CARMEL, INDIANA VENDOR: 368984
ONE CIVIC SQUARE INSPIRE STUDIO AND GALLERY LLC CHECKAMOUNT: $*****2,916.00*
CARMEL, INDIANA 46032 111 W MAIN STREET SUITE 120 CHECK NUMBER: 245176
CARMEL IN 46032 CHECK DATE: 05/13/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359300 32614 2,916.00 ART CONSULT
Invoice:
Art Advisor
April 2015
Catherine Bauder
Inspire Studio and Gallery
111 W. Main St.
Suite 120
Carmel, IN 46032
Telephone: (317) 517-1213
From: Cathy Bauder
To: City of Carmel
Dates Service Provided:April 1-30, 2015
Total Amount Due: $2,916.00
Description of Services Provided
This month primarily covered:
1.) Development of upcoming events:
A.) outdoor art event for the month of May
B.) preparations for the Carmel on Canvas event
New Art Galleries
Attended the opening reception for Fine Estate Art. Discussed the upcoming Drawn to the
District event with gallery owner Curt Churchman and Troy Kilgore, who is last year's winner of
the Carmel on Canvas. Troy had heard about the Drawn to the District from my social media
efforts throughout the month and from Carmel artist Susan Mauck at the First Brush of Spring
event.
I believe this location is a very good fit for this gallery due to his inventory of antique oriental
rugs and mix of estate art with some living artists.
Spoke with Rodney Reveal, Shawn Deitch, and another representative from the Hamilton
County Art Association regarding leasing the empty storefront on the south side of Main Street,
recently exited by Barret Eye Care. Offered to make a presentation to their full Board of
Directors regarding the positive exposure their artists would receive at that location. Ron
Carter approved a temporary pop-up gallery for May.
Outdoor Art Event for the Month of May-"Drawn to the District"
Worked with Bob Shade, President of the Carmel Arts and Design District Gallery Association,
Stephanie Marshall with the Community Relations Department, City of Carmel, and Kim
Ramirez with the vendor to further refine the design of the t-shirts and tote bags print layout.
There were some issues with the logo's the sponsors had provided and the printers. Worked
these issues out the best I could in order to get them done on schedule.
Continued to follow-up and work with the Old Town Design Group for their sponsorship of the
tote bags. Justin Moffett discussed the sponsorship with his group and agreed to become the
sponsor. He copied me on the email to his contact at the Wilkinson Brothers directing them to
share their logo with me to use for the bags and other advertising with Drawn to the District. I
gave the logo to the vendor along with an order for the tote bags. I picked up the check from
Old Town Design Group and delivered it for deposit.
Met with Daniel and Patrick from Zaahi Studios in Indianapolis. They offered to produce a short
video to promote the Drawn to the District event at no charge as a donation of their services. I
contacted the gallery and business owners to advise them the time frame this would take place.
I met with the production crew when they came out to the Arts and Design District to film the
galleries and locations where the event was to take place. I accompanied the production crew
to meet with the gallery owners; some of the artists in the area were also interviewed for the
production of the video. The filming took place over a 3 hour period; I fielded questions
regarding the video over the next 2 weeks, until it was completed and approved. The video was
sent to the City of Carmel and the Carmel Arts and Design District Gallery Association to use for
informational and promotional purposes. It has been shared on Facebook,You Tube and
emailed.
Spoke to Daniel from Zaahi Studios about a follow-up video to be made during the event. They
sent aro osal to me. This second video would not be as donation so have started looking for
P p
a sponsor to defray the cost.
Due to the success of the video, design modifications were needed with the flyers. To make a
stronger and more unified advertising campaign decisions were made to change the colors
being used for the email flyers as well as in print media. After several changes email flyers were
approved and I identified, contacted and sent email flyers to various art organizations
throughout the region inviting their membership to participate in the event. In the process of
confirming the correct email address to send the fliers,the respondents all stated they were
thrilled to be included.
Posters were designed by both my gallery and the efforts of Stephanie Marshall from the City of
Carmel, Community Relations Department. It was decided to use the posters designed though
Stephanie Marshall. The posters were printed by the City of Carmel and distributed by
Stephanie and Kelly of the Community Relations Department and myself.
Spoke with owners of Wine and Canvas about their sponsorship of the children's activities. The
painting event needed to be changed due to their business reasons. The new dates will be May
23rd and May 31st. The May 311t date will include the wrap-up party for the children and
families.
Met with advertising representative at the Current in Carmel to ask for an advertisement
donation for this event. Was offered the City of Carmel discount. After some negotiations it
was determined the best price they offered was too high for my budget, so I spoke to another
possible sponsor and sent them a letter detailing the event and what I needed to get it done
looked for additional sponsors to defray the cost of advertising in the Current in Carmel. Asked
Hamilton County Tourism if they could contribute even a small amount, but they declined. Was
unable to secure any additional funds. The City of Carmel agreed to place a small ad for this
event.
Square Donuts did not want to sponsor the event kick-off, so I contacted Dunkin Donuts. Their
current owner required a written request so I sent one to the local manager who then
forwarded the request to the owner in New York. Followed up and ordered donuts at a better
discount than could get at Square Donuts.
Approached the owner of Peace Water Winery to host the wrap-up on May 311 for the adult
artists. The artists will be able to bring their paintings in and display them and Peace Water will
provide a festive atmosphere for the artists to gather together and will provide wine to the
-artists.-----
Discussed
artists.---_-Discussed holding free events at the Mon# Depot Museum with Whitney at the Museum.
Took a tour of it and determined it would be a good choice; Whitney said she was excited to be
asked to be a part of it.
Continued to work on developing a "Celebrity Paint-out" day for May 9th. This would pair up an
experienced Plein Air painter with a local celebrity. Have extended invitations to many local
celebrities to participate. Singer Jenny Devoe has agreed to be one of the celebrities. Am
continuing to add more celebrities.
Contacted Lions Club for volunteers to help out with registration on the first day, May 2"d
Carmel on Canvas
Spoke briefly with Jerry Points regarding Carmel on Canvas. Advised him of ongoing efforts to
secure a judge for the event in September. Agreed to gain a commitment for 2016 now to
avoid this delay next year. Discussed other possible candidates; agreed to meet next week.
3��Gu .
Signature
T1s
Date
Catherine Bauder
Inspire Studio and Gallery
111 W. Main St.
Suite 120
Carmel, IN 46032
Telephone: (317) 517-1213
0-cc 3v'0
VOUCHER NO. WARRANT NO.
ALLOWED 20
Catherine Bauder
c/o Inspire Studio and Gallery
IN SUM OF$
111 W. Main Street, Suite 120
Carmel, IN 46032
$2,916.00
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
32614 Invoice 43-593.00 $2,916.00 I hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, May 11,2015
1f
Director,Com unity Relations/Economic Development
Title
Cost distribution ledger classification if j
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
whom,rates per day, number of hours, rate per hour, number of units,price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
05/01/15 Invoice $2,916.00
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer