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245176 5 /13/2015 (9, CITY OF CARMEL, INDIANA VENDOR: 368984 ONE CIVIC SQUARE INSPIRE STUDIO AND GALLERY LLC CHECKAMOUNT: $*****2,916.00* CARMEL, INDIANA 46032 111 W MAIN STREET SUITE 120 CHECK NUMBER: 245176 CARMEL IN 46032 CHECK DATE: 05/13/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359300 32614 2,916.00 ART CONSULT Invoice: Art Advisor April 2015 Catherine Bauder Inspire Studio and Gallery 111 W. Main St. Suite 120 Carmel, IN 46032 Telephone: (317) 517-1213 From: Cathy Bauder To: City of Carmel Dates Service Provided:April 1-30, 2015 Total Amount Due: $2,916.00 Description of Services Provided This month primarily covered: 1.) Development of upcoming events: A.) outdoor art event for the month of May B.) preparations for the Carmel on Canvas event New Art Galleries Attended the opening reception for Fine Estate Art. Discussed the upcoming Drawn to the District event with gallery owner Curt Churchman and Troy Kilgore, who is last year's winner of the Carmel on Canvas. Troy had heard about the Drawn to the District from my social media efforts throughout the month and from Carmel artist Susan Mauck at the First Brush of Spring event. I believe this location is a very good fit for this gallery due to his inventory of antique oriental rugs and mix of estate art with some living artists. Spoke with Rodney Reveal, Shawn Deitch, and another representative from the Hamilton County Art Association regarding leasing the empty storefront on the south side of Main Street, recently exited by Barret Eye Care. Offered to make a presentation to their full Board of Directors regarding the positive exposure their artists would receive at that location. Ron Carter approved a temporary pop-up gallery for May. Outdoor Art Event for the Month of May-"Drawn to the District" Worked with Bob Shade, President of the Carmel Arts and Design District Gallery Association, Stephanie Marshall with the Community Relations Department, City of Carmel, and Kim Ramirez with the vendor to further refine the design of the t-shirts and tote bags print layout. There were some issues with the logo's the sponsors had provided and the printers. Worked these issues out the best I could in order to get them done on schedule. Continued to follow-up and work with the Old Town Design Group for their sponsorship of the tote bags. Justin Moffett discussed the sponsorship with his group and agreed to become the sponsor. He copied me on the email to his contact at the Wilkinson Brothers directing them to share their logo with me to use for the bags and other advertising with Drawn to the District. I gave the logo to the vendor along with an order for the tote bags. I picked up the check from Old Town Design Group and delivered it for deposit. Met with Daniel and Patrick from Zaahi Studios in Indianapolis. They offered to produce a short video to promote the Drawn to the District event at no charge as a donation of their services. I contacted the gallery and business owners to advise them the time frame this would take place. I met with the production crew when they came out to the Arts and Design District to film the galleries and locations where the event was to take place. I accompanied the production crew to meet with the gallery owners; some of the artists in the area were also interviewed for the production of the video. The filming took place over a 3 hour period; I fielded questions regarding the video over the next 2 weeks, until it was completed and approved. The video was sent to the City of Carmel and the Carmel Arts and Design District Gallery Association to use for informational and promotional purposes. It has been shared on Facebook,You Tube and emailed. Spoke to Daniel from Zaahi Studios about a follow-up video to be made during the event. They sent aro osal to me. This second video would not be as donation so have started looking for P p a sponsor to defray the cost. Due to the success of the video, design modifications were needed with the flyers. To make a stronger and more unified advertising campaign decisions were made to change the colors being used for the email flyers as well as in print media. After several changes email flyers were approved and I identified, contacted and sent email flyers to various art organizations throughout the region inviting their membership to participate in the event. In the process of confirming the correct email address to send the fliers,the respondents all stated they were thrilled to be included. Posters were designed by both my gallery and the efforts of Stephanie Marshall from the City of Carmel, Community Relations Department. It was decided to use the posters designed though Stephanie Marshall. The posters were printed by the City of Carmel and distributed by Stephanie and Kelly of the Community Relations Department and myself. Spoke with owners of Wine and Canvas about their sponsorship of the children's activities. The painting event needed to be changed due to their business reasons. The new dates will be May 23rd and May 31st. The May 311t date will include the wrap-up party for the children and families. Met with advertising representative at the Current in Carmel to ask for an advertisement donation for this event. Was offered the City of Carmel discount. After some negotiations it was determined the best price they offered was too high for my budget, so I spoke to another possible sponsor and sent them a letter detailing the event and what I needed to get it done looked for additional sponsors to defray the cost of advertising in the Current in Carmel. Asked Hamilton County Tourism if they could contribute even a small amount, but they declined. Was unable to secure any additional funds. The City of Carmel agreed to place a small ad for this event. Square Donuts did not want to sponsor the event kick-off, so I contacted Dunkin Donuts. Their current owner required a written request so I sent one to the local manager who then forwarded the request to the owner in New York. Followed up and ordered donuts at a better discount than could get at Square Donuts. Approached the owner of Peace Water Winery to host the wrap-up on May 311 for the adult artists. The artists will be able to bring their paintings in and display them and Peace Water will provide a festive atmosphere for the artists to gather together and will provide wine to the -artists.----- Discussed artists.---_-Discussed holding free events at the Mon# Depot Museum with Whitney at the Museum. Took a tour of it and determined it would be a good choice; Whitney said she was excited to be asked to be a part of it. Continued to work on developing a "Celebrity Paint-out" day for May 9th. This would pair up an experienced Plein Air painter with a local celebrity. Have extended invitations to many local celebrities to participate. Singer Jenny Devoe has agreed to be one of the celebrities. Am continuing to add more celebrities. Contacted Lions Club for volunteers to help out with registration on the first day, May 2"d Carmel on Canvas Spoke briefly with Jerry Points regarding Carmel on Canvas. Advised him of ongoing efforts to secure a judge for the event in September. Agreed to gain a commitment for 2016 now to avoid this delay next year. Discussed other possible candidates; agreed to meet next week. 3��Gu . Signature T1s Date Catherine Bauder Inspire Studio and Gallery 111 W. Main St. Suite 120 Carmel, IN 46032 Telephone: (317) 517-1213 0-cc 3v'0 VOUCHER NO. WARRANT NO. ALLOWED 20 Catherine Bauder c/o Inspire Studio and Gallery IN SUM OF$ 111 W. Main Street, Suite 120 Carmel, IN 46032 $2,916.00 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members 32614 Invoice 43-593.00 $2,916.00 I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, May 11,2015 1f Director,Com unity Relations/Economic Development Title Cost distribution ledger classification if j claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom,rates per day, number of hours, rate per hour, number of units,price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 05/01/15 Invoice $2,916.00 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer