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Home My WebLink About245229 5 /13/2015 �/ .. CITY OF CARMEL, INDIANA VENDOR: 237300 ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: S«««««««370.88« �9� ?a; CARMEL, INDIANA 46032 7250 N KEYSTONE AVE CHECK NUMBER: 245229 y�TON�, INDIANAPOLIS IN 46240 CHECK DATE: 05/13/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1110 4353099 370.88 OTHER RENTAL & LEASES .• P Keystone Ave. g (317) 536 7250 North Ke -2022 Y FAX(317) 222-3853 Indianapolis, IN 46240 REYM www.PTRINC.com pmff RENTED TO JOB' LOCATION 'TICKETt# CITY OF CARMEL—TREASURER OFCE CARMEL GAZEBO Res# 137165 1 CIVIC SQUARE 1 CIVIC SQUARE Con# 186892 CARMEL IN 46032 CARMEL IN 46032 Loc 100 DL/ID..,.# _,- _ V Co,:', PHONE , DATE TIME, AR-97 W (317) 571-2495 OUT 05/06/15 PM KM F (317) 844-3498 PO/JOB # RECEIVED BY UB ANNE— 695.9708 DUE 05/07/15 PM KM CONTRACT Charge for 1.00 Day(s) Page: 1 QTY ITEM DAY EXT AMT NET AMT Rental Text BILLING DEL: 5/6 BETWEEN 2:30 PM — 3PM PU: BY NOON 5/7 *****NO SU/TD****** DROP CHAIRS UNDER THE GAZEBO CONTACT ANNE ON DELIVERY 695.9708 BILL TO CARMEL POLICE DEPT 3 CIVIC SQUARE CARMEL 46032 ATTN : TERESA ANDERSON ************************************************** PLAN IS FOR GOOD WEATHER AT THIS POINT — WILL ONLY NEED THE BACKDROP IF. THE WEATHER IS BAD AND THEY MOVE EVENT INSIDE agallagher@carmel.in.gov 6 SECTIONS OF BLACK 8' FOR BAD WEATHER 250 8229-0000 CHAIR WHITE SAM P* 1.00 250.00 250.00 12 6682-0000 EXHIBIT STANCHION CHROME 4.00 48.00 48.00 1 46032 CARMEL P/D-32 55.00 55.00 55.00 ----- Payments ------ No Payment Made e d Vl c If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832. °C There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 298.00 Initials X SALES 55.00 a FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00 c EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 DMG WAIVER 17.88 YEARS IN PRISON PLUS UP TO A 510,000 FINE EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE `m I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE ADDL . TAX 0.00 EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. SALES TAX 0.00 The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the N reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this DEPOSIT 0.00 TOTAL PAID 0.00 0 Rental Agreement,and is an authorized agent for the Lessee. "- EST AMT DUE 370.88 TOTAL DUE 370.88 06—MAY-15 09:55:44 EQUIPMENT LEASED BY X m N Reorder from In-A-Bind•800-862-2463•Form#12522 . . Torms and Uonditions 1. INSPECTION.Lessee acknowledces that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee under stands its proper use.Lessee further acknowlodges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects. 2,. TIME OF RETURN.Lessee right of possession teniiinates on the,expiration of the rental period and retention of possession after this time constitutes.a material breach of Les- see's obligations under this contract.-Fine is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing. ' 3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment io Lessors premises during Lessor's regular business hours,'in t!16-condition and repair as.where belivered to Lessee,subject only to reasonable wear and tear.Lessee,shall be'table for ail damages to or loss of the Equipment'occurrfng because it was not returned within Lessors regular business hours If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be responsible for all losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor. 4. PARTIES.As used in this Rental.Agreement,the terms."Lessor"and"we"shall mean PTR, Inc.dibi Party Time Rental.The terms"Les%e"and"you"shall mean..the party.,:. executing this Rental Agg`reement.as such on the face hereof. 5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,:and subsidiaries from and against-all claims,liabilities losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,.00gligentor otherwise,of Lessee,Lessee's employees and agent of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the indemnification provision in this paragraph. 6. TIME.All equipment rental charges are for time out;NOT TIME USED.fvlost prices quoted are for a one day(24 hours)charges.If equipment,is needed for a longer time.period, we also have ilii(7 days)and monthly 28 days)ralos. 7. LIABILITY.All equipment is for rental purposes only,and It understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly frorft::the used of the teased equipment.The Lessorexpressjy.disclaims all warranties,either expressed or implied,including any implied warranties of tnerchantabifityOr fitness for aparticular purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection,with the use of this equipment The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims,actions,p,rceedings,costs,damages to property consequential damages,loss of income or any other incidental damages,even those damages caused by the negligence of the Lessor,including attorney's fees,arising out of,connected with or resulting from the use of the equipment,including but riot limited to.the manufacture,selection.delivery;possession,use,operation,or return of the equipment,. 8. COLLECTION COSTS.The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses.Involved in-the collection.of charges or erifiorcemsnt of,...".::. the Lessor's rfghts-under this contract: - — - 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.!f the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les- sor.Lessor will repair or replace the equonient with similar equipment in gond working order if available,and if the defect is the result of normal use.Lessor is not responsible for any incidental damages or consequential damages caused by delays or otherwise.and Lessee hereby waives any right or entitlement thereto, . 10. DAMAGE WAIVER,A six percent(S%o)non-refundable damage waiver is applied to the cost of all rental equipment This:post is only minor'repairable damage,land 1s not to:be construed as insurance.The damage waiver does.not cover damage caused by misuse,abuse nor does it:cover.theft.Minor'damage is defined as damageahat cah3 be repaired for an amount less than six percent(6%)of the equipmenrs rental fee. 11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage:exposure to weather,or damage that occurs from issue of equipment. The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date. 12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or.mysterlous disappearance.Damage Waiver;does not cover theft4; 13. WEATHER'RELATED RISKS.Lessee assumes all weather related risks involved in holding an.outdoor tented event.Lessor will'endeavor to:minimize said risk,however,should the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,'or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of all charges. 14.:DIRTY;,OR DAMAGED EQUIPMENT.Lessee Agrees to pay for any damage to rented equipment regardless of cause„except reasonable wear andaear,while.equlpment.:is out of possession of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against thepurchase or cost of repair or:damaged goods.Rental Equipment damaged beyond iepair wiil be paid for by Lessee at.Replacement Cost wren rented.The cost:of repairs wlit`be borne by;ahe Lessee,whether performed by the Lessor,or at the Lessor's option by others. 15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage to the leased equipment from any cause.No!oss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment pf -rental fees..Lessor shall-have the option of repairing or replacing the equipment,and Lessee.shall be responsible for such costs. =16. PAYMENT TERMS.We require a valid Visa,MasterCard.American Express or Discover card number to make a reservation unless the party renting the equiprnent'has a pre- arranged account at Party Time Rental.The credit card number shall secure the reservation until the da ie of the event:if a credit card is not presented atpick-up,them:cash security deposit equal to the replacement cost of the equipment is required in addition to the rental fee. 17. CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies to all�pparties:includirig those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a i.00%fee.:- 1:8. DELIVER AND PiCK UP.Delivery is made to closest point truck:can park.Extra charges will result in deliveries to upstairs,elevator use.or anypoi it .where extraaime is+nvolved. . :Our service does not include set up and knock down of tables and chairs.If this service is:required,arrangement should be made several days prior to:delivery wlth'a special charge quoted.If noarrangements are made aril this service is desired on delivery,our driver must call for authorization.If time permits,we will try to accommodate you a#ter quoting-the price.On pick up where no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area,tables and chairs will be left untiTthe next day when a special crew can be scheduled.There will be-an additional one day rental.A knock down fee will result if equipment is still set up. - - 19. PREPARATION OF SITE.Lessee.agrees to have the site upon.which the equipment is to be erected,free and clear of all::obstacles,.natural-and.man-made prior to the arrival of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior tow arrival.All non-leased equipment and decorations shall be cleared.vd.:taken;from ? the site.If the.Lessee falls to do so.then Lessee shall pay all costs involved for any delay,:additional rental,and all costs including collection and.legal expense 20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked:prjorto arrival of Lessor's work Brew Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities, Lessee must call one week-prior to installation.CALL BEFORE YOU DIG 800-382-5544. 21. SET UPITEAR DOWN.Setup and/or fear down of equipment is.also available.Party Time Rental will be happy to quote a charge to the customer.based.on the'ental item:to.be set-up/torn down.Anyequipment not previously.scheduled to be set-up or torn down will be.assessed normal set-up/tear down.charges plus a minimum$50:fee 22. IDENTIFICATION.When picking up rental equipment at our location,we require a valid Indiana.Sate Driver's License.For.insurance purposes,we are requiredto photocopy.the Lessee's license. 23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment. Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also,upon picking up or accepting delivery_of equipment,be sure that you have received all of the items that you reserved..Provided that1he items are notcorrect or acceptable we must be. :::advised immediately in order to remedy the situation.The Lessee shall use the equipment in.acareful and proper manner. 24. LIQUIDATE0 DAMAGES.in the event that the Lessor fails to delivery any equipment,or unable to remedy problems with delivered equipment,the Lessors sole responsibility shall be to refund to the Lessee the rental fee for the particular equipment. 25. SEVERABILITY.If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted from this Rental Agreement,but such invalidity shall not.affect other provisions that can be..given effect in the absence of the invalid provisions. 26 ATTORNEY'S FEES. If the event that either..party.files an action fn relation to this Rental Agreement;the Unsuccessful party in the.action.ahall payto the successful psr_t' in add!tion to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's.attorney's fees. -27.:LINENS:;Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WETLINENS IN ANY BAG-mildew will result if there is,:. s obvious damage such as mildew,excessive stains:burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return all linens dry-and free of waste 28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and costs incurred for damage and or cleaning expense to tent tops due to cooking processes under or near tents 2014 by Business:Forms by in-A-Bpd,Inc..All nights Reserved.(13429) Unauthorized reprodutYion andror redistribution sttelty prohib ted VOUCHER NO. WARRANT NO. ALLOWED 20 Party Time Rental IN SUM OF$ 7250 North Keystone Avenue Indianapolis, IN 46240 $370.88 ON ACCOUNT OF APPROPRIATION FOR Carmel Police Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1110 43-530.99 $370.88 I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday,Yay 08, 2015 &4Z Chief of Police Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 05/06/15 Police Memorial rental $370.88 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20- Clerk-Treasurer 20Clerk-Treasurer