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Home My WebLink About245251 05/13/15 \• CITY OF CARMEL, INDIANA VENDOR: 362625 ONE CIVIC SQUARE RENAISSANCE WASHINGTON DC DOWAMWWAMOUNT: $*******927.45* HOTEL CHECK NUMBER: 245251 CARMEL, INDIANA 46032 999 NINTH STREET NW WASHINGTON DC 20001 CHECK DATE: 05/13/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4343002 927.45 EXTERNAL TRAINING TRA HOTEL ROOM CALCULATIONS RENAISSANCE WASHINGTON DC - HARRINGTON, APCO CONFERENCE HARRINGTON TOTAL ROOM PER NIGHT ADDT'L FEES- W/TAX RESORT TOTAL DATES RATE TAX RATE TAX AMOUNT o 8/15/2015 $162.00 14.500% $ 23.490 $185.49 8/16/2015 $162.00 14.500% $ 23.490 $185.49 8/17/2015 $162.00 14.500% $ 23.490 $185.49 8/18/2015 $162.00 14.500% $ 23.490 $185.49 8/19/2015 $162.00 14.500% $ 23.490 $185.49 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $927.4500 Snyder, Denise W From: Adam Harrington <usapilgrim@gmail.com> Sent: Sunday, March 15, 2015 10:15 To: Snyder, Denise W Subject: Fwd: Reservation Confirmation #92847157 for Renaissance Washington, DC Downtown Hotel I reserved my hotel room for the communications conference so i could get the $162 rate instead of the $235 on the APCO site Sent from my iPhone Begin forwarded message:. From: Renaissance Hotels Reservations <reservations@renaissancehotels-res.com> Date: March 14, 2015 at 21:25:38 EDT To: USAPILGRIMgGMAIL.COM Subject: Reservation Confirmation #92847157 for Renaissance Washington,DC Downtown Hotel Reply-To: "Renaissance Hotels Reservations" <reservations.rgplynrenaissancehotels.com> Please review your reservation details and keep for your records. x x x Washington,Renaissance Downtown Hotel ••• Ninth Street NW . Washington, District Of • • 20001 USA 1-202-898-9000 Plan Your Hotel -• • & Directions Reservation Confirmation: 92847157 For Mr.Adam Harrington MARRIOTT REWARDS MEMBER CHECK-IN DATE Saturday,August 15,2015 CHECK-OUT DATE CHECK-IN TIME 03:00 PM Thursday,August 20,2015 CHECK-OUTTIME 12:00 PM Modify •ur reservation Cancel your • 1 Hello Mr.Adam Harrington Your reservation is all set and we're getting everything ready for your stay.Whether you're traveling on business or pleasure,count on us to make sure your trip is filled with exciting new discoveries.Thanks for picking Renaissance as your home away from home.We can't wait to welcome you. Best, Renaissance Washington, DC Downtown Hotel Discover Your Stay Navigator by Renaissance You're Invited Discover hidden gems only a local would know with Join us for unique events and innovative entertainment. Renaissance's local navigator recommendations, personally curated weekly by our hotel's Navigator. Discover More Discover More Food and Drink Refresh and Renew Delight in dining-In. Discover a new beauty regime. Discover More Discover More Room Details ROOM TYPE Guest room, 1 King or 2 Double NUMBER OF ROOMS 1 GUESTS PER ROOM 1 GUARANTEED METHOD Credit Card Guarantee,Master Card SPECIAL REQUESTS Room 1 Request noted 2 •Non-Commissionable Rate •Qualifying Rate ID Required Summary of Charges RATES ARE PER ROOM, PER NIGHT(USD) Saturday,August 15,2015-Thursday,August 20,2015 5 nights 162.00 USD Government-state rate,state government ID required ESTIMATED GOVERNMENT TAXES&FEES 5 �Q 23.49 USD Total for stay(for all rooms) 927.45 USD Parking Information °On-site parking,fee:35 USD daily •Valet parking,fee:45 USD daily ..Moclify or cancel your reservation Book Another Reservation Rate and Cancellation •Please note that a change in the length or dates of your reservation may result in a rate change. •You may cancel your reservation for no charge until Friday,August 14,2015(1 day[s]before arrival). •Please note that we will assess a fee of 185.49 USD if you must cancel after this deadline. If you have made a prepayment,we will retain all or part of your prepayment.If not,we will charge your credit card. •Please be prepared to show proof of eligibility for your rate(such as a membership card,corporate or government identification card,or proof of your age). RATE GUARANTEE LIMITATION(S) •Changes in taxes or fees implemented after booking will affect the total room price. •Please note that a change in the length or dates of your reservation may result in a rate change. ADDITIONAL INFORMATION •The Responsible Tourist and Traveler A practical guide to help you make your trip an enriching experience 3 Your Rewards Information REWARDS • 50,000 Bonus CreditsNUMBER Points+ 15 Elite MARRIOTT I MEMBER View your account3 r locations and enjoy an annual free night Learn More! 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OO '1996-2015 MAR RI OTT]NTERNATIONAL,INC.ALL RIGHTS RESERVED.MARRIOTT PROPRIETARY INFORMATION TERMS OF USE•INTERNET PRIVACY STATEMENT Registration I APCO 2015 Page 1 of 2 REGISTRATION Hotel&Travel Program Exhibit Hall Education Sponsorships For Exhibitors Newsroom v AP%.0 2015 ' August 16-19 Washington, DC V. i_ on Diamond Sponsor Registration 3 Ways to Save on Registration Save $100 on Flash Day, Bring the Team! April 2 Supervisors Get a Free To save$100 on your Day Pass registration,visit this page on Purchase two (2)or more Full April 2 and click on the register Conference registrations(either button. member or non-member)for individuals from the same Get a reminder about APCO agency and receive one(1) 2015 Flash Day. complimentary Monday Day Pass for your supervisor. Flash Day Rules The Full Registrations must be ■ Savings are available only purchased together. If one of on April 2, 2015, starting at the qualifying full registrations is 12:01 a.m. ET and ending canceled,the Monday Day Pass at 11:59 p.m. ET. http://www.apco20l5.org/registration/ 3/30/2015 Registration I APCO 2015 Page 2 of 2 ■ You must be a full, ��aawill be revoked.Transfer and REGIff§AY6&orQT10FSWI PrograiW"'�RHK- Hna1fP'2i&j&�BR"I-Sponsorships For Exhibitors Newsroom member in good standing. Please note that To redeem, register two or more group online members do individuals online and submit a not receive the discount. request to receive the ■ You must register online complimentary Monday Day and the offer is only Pass via email to eligible for the full accounting@apcointl.org.You registration option. Forms will receive an email with other than online instructions on how to register registration will not be for the complimentary pass. accepted on Flash Day. ■ No purchase orders or checks accepted. ■ Full payment by credit card must be received on Flash Day(April 2)to be eligible for the discount. ■ If the registration needs to be transferred at a later date,there is a $25 transfer fee and the recipient must be an APCO member in good standing. Save $200 More By Being an APCO Member Not a member of APCO International? By becoming a member of APCO on or before April 2,you can save$200 on your full registration in addition to Flash Day savings of$100. Learn more. To become a member, click here and then choose either individual or group membership based on your preference. Please note thatgroup online members do not receive the discount. After you join, log in using your credentials on Flash Day and enjoy the savings! http://www.apeo20l5.org/registration/ 3/30/2015 VOUCHER NO. WARRANT NO. ALLOWED 20 Renaissance Washington, DC Downtown Hotel IN SUM OF$ 999 Ninth Street NW Washington, DC 20001 $927.45 i ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members 1120 43-430.02 $927.45 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except MAY 9 1 2015 ) -1.1 R i i A Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by hom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) $927.45 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer