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Home My WebLink AboutBPW-05-06-15Office of the Clerk - Treasurer City of Carmel OARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, MAY 6, 2015 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MAY 6, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 Office of the Clerk- Treasurer City of Carmel Board of Public Works and Safety Meeting AGENDA Wednesday, May 6, 2015 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the April 15, 2015, Regular Meeting 2. BIDS & QUOTES OPENING & AWARDS a. Bid Opening for the 2015 Paving Project; Dave Huffman, Street Commissioner b. Bid Opening for 106th and Illinois Water Main Extension; John Duffy, Director of the Department of Utilities c. Bid Award for Fire Engine; Chief David 1- laboush, Carmel Fire Department 3. PERFORMANCE RELEASES a. Resolution No. BPW- 05- 06- 15 -01; The Center; ROW Work; Joyce Skidmore, Kite b. Resolution No. BPW0- 05- 06- 15 -02; Cherry Creek Blvd; Road Widening & Curbs; Tim Walters, Platinum Properties 4. CONTRACTS a. Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #19; ($23,000.00); Emerson Drive Storm Water Project Easement and Pothole project; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; HIS Constructors; ($80,325.00); Keystone Bridge Beam Repair; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; INDOT LPA Agreement; (10% of Federal Funds which cannot exceed $1,514,700.00); 116t1i and Gray Road; Jeremy Kashman, City Engineer d. Request for Purchase of Goods and Services; Clark Dietz — LPA Consulting; ($173,166.40); Bike Path 106t1i Street from Ditch to Illinois; Jeremy Kashman, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 5. REQUEST TO USE CITY STREETS /PROPERTY a. Request to Use Japanese Garden; Wedding; May 21, 2015; 5:30 p.m. to 6:30 p.m., George Goodwin and Katherine Collins b. Request to Use Japanese Garden; Meeting; May 14, 2015; 6:00 p.m. to 8:00 p.m.; Carmel Sister Cities c. Request to Use Gazebo, Japanese Garden and Common Areas; Wedding; July 18, 2015; 10:00 a.m. to Midnight; Rehearsal; July 17, 2015 7:00 p.m. to 9:00 p.m.; Shannon Thomas d. Request to Use Gazebo and Common Areas; Concert; September 19, 2015; Noon to 8:00 p.m.; Indiana Spine Group e. Request to Use Gazebo and Common Area; Wedding; September 26, 2015; 10:00 a.m. to Midnight; Rehearsal; September 25, 2015; 6:00 p.m. to 8:00 p.m.; Kyle Andrzej ak f. Request to Use Fountain Area; Burn Camp Ride; May 27, 2015; 6:30 a.m. to 9:30 a.m.; Carmel Fire Department g. Request to Use Gazebo and Common Area; Birthday Party; May 9, 2015; 3:00 p.m. to 7:00 p.m.; Chantelle Flannery h. Request to Use Gazebo and Common Area; Bridal Shower; June 28, 2015; 11:00 a.m. to 4:00 p.m.; Jessica Chambers i. Request to Use City Streets; Fund Raiser; May 29, 2015; 10:30 a.m. to Noon; Carmel Police Department /Special Olympics 6. OTHER a. Conflict of Interest Disclosure Statement; Doug Haney, City Attorney b. Request for Street Closure /Open Pavement Cuts; 255 1st Street SW; John Edwards, Elevation Excavation c. Request for Curb Cut Request /Recreational Pathway Closure; 1680 West Main Street; Antone Sgro, KJG Architecture d. Request for Lane Restrictions /Open Pavement Cut; 9815 Westfield Blvd; Trent Godsey, Duke Energy e. Request for Lane Restiriction /Test Hole Locations; City Center Drive @ Guilford; Shirley Hunter, Duke Energy f. Request for Additional Curb Cut; 1426 East 126th; Chuck Combs g. Request for Drainage Easement; 437 Emerson Road; Emerson Drive Drainage Project; Jeremy Kashman, City Engineer h. Request for Storm Water Quality Management Easement; Meridian 131 LLC; Jeremy Kashman i. Request for Variance; 5495 Grandin Hall Circle; Donnie /Sandra Ginn j. Request for Variance; 14045 Knightstown Drive East; Matthew /Debra Wright k. Request to Encroach; 5495 Grandin Hall Circle; Donnie /Sandra Ginn 1. Request to Encroach; 14045 Knightstown Drive East; Matthew /Debra Wright m. Request for Property Maintenance Code Variance; The Pint Room at Sophia Square; Outdoor Seating in Right of Way; Rod Collier, Rottman- Collier Architects n. Request for Final Plat; Westmont Section 2B; Brett Huff, Stoeppelwerth Engineering o. Request for Stormwater Technical Standards Variance; Jerry Kittle, Innovative Engineering 7. ADJOURNMENT D BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTE S WEDNESDAY, MAY 6, 2015 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the April 15, 2015 Regular meeting were approved 3 -0. BID & QUOTE OPENINGS AND AWARDS Bid Opening for the 2015 Paving Project; The bids were opened and read aloud by Mayor Brainard, Company Amount Rieth Riley $4,764,600.00 E &B Paving $5,402,277.00 Milestone Construction $5,340,079.40 The Bids were given to Dave Huffman, Street Commissioner, for review and recommendation. Bid Opening for 106th and Illinois Water Main Extension; The bids were opened and read aloud by Mayor Brainard, Company Amount Midwest Mole $221, 252.00 TPI $171,850.00 TSW Utility $152,380.00 The Bids were given to John Duffy, Director of the Department of Utilities, for review and recommendation. Bid Award for Fire Engine; This item was removed from the agenda PERFORMANCE RELEASES Resolution No. BPW- 05- 06- 15 -01; The Center; ROW Work; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Resolution No. BPW0- 05- 06- 15 -02; Cherry Creek Blvd; Road Widening & Curbs; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #19; ($23, 000.00); Emerson Drive Storm Water Project Easement and Pothole project; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; HIS Constructors; ($80,325.00); Keystone Bridge Beam Repair; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; INDOT LPA Agreement; (10% of Federal Funds which cannot exceed Si, 514, 700.00); 116th and Gray Road; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Clark Dietz — LPA Consulting; (5173,166.40); Bike Path 106`h Street from Ditch to Illinois; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. REQUEST TO USE CITY STREETS /PROPERTY Request to Use Japanese Garden; Wedding; May 21, 2015; 5:30 p.m. to 6:30 p.m., George Goodwin and Katherine Collins; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Japanese Garden; Meeting; May 14, 2015; 6:00 p.m. to 8:00 p.m.; Carmel Sister Cities; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Gazebo, Japanese Garden and Common Areas; Wedding; July 18, 2015; 10:00 a.m. to Midnight; Rehearsal; July 17, 2015 7:00 p.m. to 9:00 p.m.; Shannon Thomas; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Gazebo and Common Areas; Concert; September 19, 2015; Noon to 8:00 p.m.; Indiana Spine Group; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Gazebo and Common Area; Wedding; September 26, 2015; 10:00 a.m. to Midnight; Rehearsal; September 25, 2015; 6:00 p.m. to 8:00 p.rn.; Kyle Andrzejak; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Fountain Area; Burn Camp Ride; May 27, 2015; 6:30 a.m. to 9:30 a.m.; Carmel Fire Department Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Gazebo and Common Area; Birthday Party; May 9, 2015; 3:00 p.m. to 7:00 p.m.; Chantelle Flannery; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Gazebo and Common Area; Bridal Shower; June 28, 2015; 11:00 a.m. to 4:00 p.m.; Jessica Chambers; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use City Streets; Fund Raiser; May 29, 2015; 10:30 a.m. to Noon; Carmel Police Department /Special Olympics; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. OTHER Conflict of Interest Disclosure Statement; Doug Haney, City Attorney Request for Street Closure /Open Pavement Cuts; 255 1st Street SW; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Curb Cut Request /Recreational Pathway Closure; 1680 West Main Street; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Lane Restrictions /Open Pavement Cut; 9815 Westfield Blvd; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Lane Resiiriction/Test Hole Locations; City Center Drive @ Guilford; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Additional Curb Cut; 1426 East 126'x'; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Drainage Easement; 437 Emerson Road; Emerson Drive Drainage Project; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. D D 6 Request for Storm Water Quality Management Easement; Meridian 131 LLC; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Variance; 5495 Grandin Hall Circle; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Variance; 14045 Knightstown Drive East; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Encroach; 5495 Grandin Hall Circle; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Encroach; 14045 Knightstown Drive East; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Property Maintenance Code Variance; The Pint Room at Sophia Square; Outdoor Seating in Right of Way; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Final Plat; Westmont Section 2B; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Stormwater Technical Standards Variance; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting al 10:12 a.m. rtt Approved ATTEST: Diana L. Cordray, I MC — Clerk - Treasurer Clerk- reasurer N/ayor James Brainard Diana L. Cordray, IAMC - Clerk - Treasurer