HomeMy WebLinkAboutBPW-05-20-15Office of the
Clerk - Treasurer
City of Carmel
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MAY 20, 2015
AT 10:00 A.M.
COUNCIL CHAM : ERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MAY 20, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
Office of the
Clerk - Treasurer
City
if Carmel
Board of Public Works and Safety Meeting
AGENDA
Wednesday, May 20, 2015 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the May 6, 2015, Regular Meeting
2. BIDS & QUOTES OPENING & AWARDS
a. Bid Opening for the 2015 Engineering Vehicles; Jeremy Kashman, City Engineer
b. Bid Opening for the Keystone Parkway /Main Street Roundabout Landscape;
Jeremy Kashman, City Engineer
c. Bid Opening for the Annally Drive Water Main Project; (BID HAS BEEN
POSTPONED); John Duffy, Director of the Department of Utilities
d. Quote Opening for Cool Creek Pond Outlet Rehabilitation; Tiffany Boone, Staff
Engineer
3. PERFORMANCE RELEASES
a. Resolution No. BPW- 05- 20- 15 -01; Long Ridge Estates Section 4; Interior
Sidewalks; Tim Berry, Platinum Properties
b. Resolution No. BPW- 05- 20- 15 -04; Legacy Meadows; On Site Storm Sewers; Tim
Berry, Platinum Properties
4. CONTRACTS
a. Request for Purchase of Goods and Services; HWC Engineering; ($30,500.00);
Small Structure Inventory; Jeremy Kashman, City Engineer
b. Request for Purchase of Goods and Services; HWC Engineering; ($229,345.00);
Small Structure Replacement; Jeremy Kashman, City Engineer
c. Request for Purchase of Goods and Services; Foundation Business Systems, LLC;
($10,000.00); Stormwater Inspection Software; Jeremy Kashman, City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
d. Request for Purchase of Goods and Services; Herzig; ($600.00); Jazz on the
Monon Entertainment; Nancy Heck, Director of the Department of Community
Relations
e. Request for Purchase of Goods and Services; Blair Clark; ($600.00); Jazz on the
Monon Entertainment; Nancy Heck, Director of the Department of Community
Relations
f. Request for Purchase of Goods and Services; Rodney Stepp & Steppin Out Band;
($600.00); Jazz on the Monon Entertainment; Nancy Heck, Director of the
Department of Community Relations
g. Request for Purchase of Goods and Services; Quick Trio; ($600.00); Jazz on the
Monon Entertainment; Nancy Heck, Director of the Department of Community
Relations
h. Request for Purchase of Goods and Services; Resolution BPW- 05- 20- 15 -05;
Ratifying the Mayor's Signature; Interlocal Agreement between the Indianapolis
Public Transportation Corporation and the City of Carmel; Mike Hollibaugh,
Director of the Department of Community Service
i. Request for Purchase of Goods and Services; Resolution BPW- 05- 20- 15 -06;
Ratifying the Mayor's Signature; Telamon; Carmel Solar Array Project; John
Duffy, Director of the Department of Utilities
j. Request for Purchase of Goods and Services; US Geological Survey; Jeremy
Kashman, City Engineer
k. Request for Purchase of Goods and Services; Christopher Burke Engineer;
($20,000.00); NPDES Phase II and Plan Review; Jeremy Kashman, City Engineer
5. REQUEST TO USE CITY STREETS /PROPERTY
a. Request to Use Caucus Room; Meeting; June 8, 2015; 6:30 p.m. to 8:00 p.m.;
Russian School of Indiana
b. Request to Use Gazebo; Day of Yoga; June 21, 2015; 5:00 a.m. to 11:00 a.m.; Raju
Chinthala
c. Request to Use Gazebo and Common Area; Wedding; June 4, 2016; 9:00 a.m. to
9:00 p.m.; Rehearsal June 3, 2015; 5:00 p.m. to 6:00 p.m.; Erica Vernasco
d. Request to Use Gazebo and Common Area; Memorial Service; May 4, 2016; 3:00
p.m. to 8:30 p.m.; Carmel Police Department
e. Request to Use Gazebo and Common Area; Ceremony; July 25, 2015; 2:00 p.m. to
11:00 p.m.; Public Safety Appreciation Day
6. OTHER
a. Request for Lane Restriction; Various Locations; Jamie Neal, Michels
Communications
b. Request for Temporary Construction Entrance; 14048 Jameson Lane; Kevin
Bonnet, Dalton Construction
c. Request for Recreational Pathway Closure; 116tH and College Drive; Radoslav
Nedkow, CEI Engineering Associates
d. Request for Drainage Easement Agreement; Emerson Road; Jeremy Kashman, City
Engineer
e. Request of Performance Bond Amount Reduction; Long Ridge Estates Section 3A
& 3B; Tim Berry, Platinum Properties
f. Request for Performance Bond Amount Reduction; Bellewood Subdivision; Tim
Berry, Platinum Properties
g. Request for Stormwater Technical Manual Variance; Tallyn's Ridge; Brian
Robinson Stoeppelwerth Engineering
h. Request for Variance; 14013 Knightstown Drive West; Brian and Lindsay Clark
i. Request for Variance; Gray Oaks Subdivision; Jeffrey Delello, JLD Properties
j. Request for Variance; 10563 Elizabeth Court; Matthew Scozzaro
k. Request for Consent to Encroach; 14013 Knightstown Drive West; Brian and
Lindsay Clark
1. Request for Consent to Encroach; Gray Oaks Subdivision; Jeffrey Delello, JLD
Properties
m. Request for Consent to Encroach; 741 1st Avenue NW; Peter and Jean Driscoll
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTE S
WEDNESDAY, MAY 20, 2015 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:03 a. m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the May 6, 2015 Regular meeting were approved 3 -0.
BID & QUOTE OPENINGS AND AWARDS
Bid Opening for the 2015 Engineering Vehicles; No bids were received
Bid Opening for Keystone Parkway /Main Street Roundabout Landscape; BID WAS POSTPONED
Bid Opening for the Annally Drive Water Main Project; BID WAS POSTPONED
Quote Opening for the Cool Creek Pond Outlet Rehabilitation; Mayor Brainard opened and read the
quotes aloud;
Company Amount
Morphey Construction $117,844.00
Yardberry Landscape $ 73, 059.08
The bids were given to Tiffany Boone, Staff Engineer for review and recommendation.
PERFORMANCE RELEASES
Resolution No. BPW- 05- 20- 15 -01; Long Ridge Estates Section 4; Interior Sidewalks; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution No. BPW- 05- 20- 15 -04; Legacy Meadows; On Site Storm Sewers; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
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CONTRACTS
Request for Purchase of Goods and Services; HWC Engineering; ($30, 500.00); Small Structure
Inventory; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; HWC Engineering; ($229,345.00); Small Structure
Replacement; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved
3 -0.
Request for Purchase of Goods and Services; Foundation Business Systems, LLC; (S10,000.00);
Stormwater Inspection Software; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 3 -0.
Request for Purchase of Goods and Services; Herzig; ($600.00); Jazz on the Monon Entertainment;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Blair Clark; ($600.00); Jazz on the Monon
Entertainment; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; Rodney Stepp & Steppin Out Band; ($600.00); Jazz on
the Monon Entertainment; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 3 -0.
Request for Purchase of Goods and Services; Quick Trio; ($600.00); Jazz on the Monon
Entertainment; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; Resolution BPW- 05- 20- 15 -05; Ratifying the Mayor's
Signature; Interlocal Agreement between the Indianapolis Public Transportation Corporation and the
City of Carmel; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; Resolution BPW- 05- 20- 15 -06; Ratifying the Mayor's
Signature; Telamon; Carmel Solar Array Project; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; US Geological Survey; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Christopher Burke Engineer; ($20,000.00); NPDES
Phase II and Plan Review; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 3 -0.
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REQUEST TO USE CITY STREETS /PROPERTY
Request to Use Caucus Room; Meeting; June 8, 2015; 6:30 p.m. to 8:00 p.m.; Russian School of
Indiana; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0.
Request to Use Gazebo; Day of Yoga; .Tune 21, 2015; 5:00 a.m. to 11:00 a.m.; Raju Chinthala; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0.
Request to Use Gazebo and Common Area; Wedding; June 4, 2016; 9:00 a.m. to 9:00 p.m.; Rehearsal
June 3, 2015; 5:00 p.m. to 6:00 p.m.; Erica Vernasco; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 -0.
Request to Use Gazebo and Common Area; Memorial Service; May 4, 2016; 3:00 p.m. to 8:30 p.m.;
Carmel Police Department; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 3 -0.
TABLED: Request to Use Gazebo and Common Area; Ceremony; July 25, 2015; 2:00 p.m. to 11:00
p.m.; Public Safely Appreciation Day
OTHER
TABLED: Request for Lane Restriction; Various Locations; Jamie Neal, Michels Communications
Request for Temporary Construction Entrance; 14048 Jameson Lane; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3 -0.
Request for Recreational Pathway Closure; 116th and College Drive; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.Engineering Associates
Request for Drainage Easement Agreement; Emerson Road; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3 -0.
Request of Performance Bond Amount Reduction; Long Ridge Estates Section 3A & 3B; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0.
Request for Performance Bond Amount Reduction; Bellewood Subdivision; Tim Berry, Platinum
Properties
Request for Stormwater Technical Manual Variance; Tallyn's Ridge; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3 -0.
Request for Variance; 14013 Knightstown Drive West; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 -0.
Request for Variance; Gray Oaks Subdivision; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3 -0.
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Request for Variance; 10563 Elizabeth Court; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3 -0.
Request for Consent to Encroach; 14013 Knightstown Drive West; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3 -0.
Request for Consent to Encroach; Gray Oaks Subdivision; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 -0.
Request for Consent to Encroach; 741 1st Avenue NW; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 -0.
Request to approve bid award to Rieth Riley for 2015 Paving; Dave Huffman, Street Commissioner.
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:23 a.m.
1 Approved
ATTEST:
-/1
Diana L. Cordray, I C — Clerk - Treasurer
Clerk - Treasurer
n
yecyor James Brainard
D�a L. Cordray, IA
1
C - Clerk - Treasurer