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Home My WebLink AboutBPW-06-17-15-01 -acknowleding Mayor's signature on contract Breinda Williams-FoxRESOLUTION NO. BPW 06-17-15-01 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING RECEIPT OF CONTRACT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Cannel, Indiana ("City"), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the City; and WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C. Brainard, has caused to be signed the City contract attached hereto as Exhibit A (the "Contract"); and WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for review. follows: NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk -Treasurer and thereafter made available to the public for review. SO RESOLVED this / 7 day of d— . 2015. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: Jajies Brainard, Presiding Officer ate: ary Artr Burke, IyI'embpr -Zs Date: / (j Lori S. Watson Date: ATTEST: el her Co/ / Diana Cordray, IIVICA, Clerk -Treasurer Date: S:AJoberlanderABM ResolurionsVAcknowledge Brenda Williams Performance Cnniracl - 201 itlocx61102015 2:29 I'M PERFORMANCE AGREEMENT This Performance Agreement (the "Agreement"), which shall be effective as of the date it is last signed by a party hereto (the "Effective Date"), is now entered into by and between the City of Carmel, Indiana, by and through its Board of Public Works and Safety (the "City"), and Williams Fox Entertainment, an individual or entity authorized to do business in the State of Indiana and with offices located at 2924 Kessler Blvd. E. Dr. (the "Performer"). 1. Performance. The Performer shall provide the following live entertainment: Brenda Williams at Jazz on the Monon (the "Performance") on Saturday June 6 2015 (the Performance Date"), from 6:00 P.M. to 9:00 P.M at Carmel Arts & Design District Carmel, Indiana (the "Venue"). The Performer shall provide all equipment necessary or desirable for the Performance, except that the City shall provide: standard audio and lighting mobile stage trailer. 2. Payment. The City shall pay to the Performer the sum of $600.00 (the "Payment") on the Performance Date, which payment shall constitute all monies due and owing to the Performer from the City for or related to the Performance. 3. Non -Performance. If the Performance is cancelled by the City, then the City shall pay to the Performer the full amount of the Payment sum as specified in Paragraph 2 hereinabove. If the Performance is not provided by the Performer as specified in Paragraph 1 hereinabove, the Performer shall pay to the City one-half of the Payment sum as specified in Paragraph 2 hereinabove. 4. Sales. Neither the City nor the Performer shall sell tickets or charge admission to the Performance. On the Performance Date, the Performer may, in conformance with the laws, rules, and regulations of the Venue, sell the Performer's merchandise at the Performance location, and the Performer shall retain all proceeds therefrom without contribution to the City. 5. Relationship. The Performer is not, and shall not be considered for any purpose to be, the employee of the City. The Performer hereby agrees to indemnify and hold harmless the City, and the City's officers, officials, employees, agents, and attorneys, from and against all claims, suits, judgments, liabilities, losses, costs, and expenses (including, without limitation, reasonable attorneys' fees and court costs) that result from any claim for wages, benefits, or otherwise by any agent, employee, or contractor of the Performer or from any actions of the Performer and/or the Performer's agents, employees, or contractors at or regarding the Performance. 6. License. The Performer hereby grants to the City a license (the "License") to photograph, video record, or otherwise depict, in, on, or through any medium (whether print, digital, or other media format), the Performer and the Performance, for use by the City in advertising or marketing the City, the Venue, the Carmel Arts and Design District, and/or and City - sponsored or City -related events. The License shall survive the termination of this Agreement. 7. Indemnity. The Performer hereby agrees to indemnify and hold harmless the City and the City's officers, officials, employees, agents, and attorneys from and against all claims, suits, judgments, liabilities, losses, costs, and expenses (including, without limitation, reasonable attorneys' fees and court costs) that result from the Performance or the breach of this Agreement by Performer. 8. Assignment. The Performer shall not assign this Agreement or any of its obligations hereunder. 9. Copyright Permission. The Performer hereby agrees to obtain all necessary permissions from BMI, ASCAP, SESAC, or directly from the copyright holder(s) of all songs or other works that is not in the public domain and that will be part of the Performance, and hereby agrees to indemnify and hold harmless the City, and the City's officers, officials, employees, agents, and attorneys, from and against all claims, suits, judgments, liabilities, losses, costs, and expenses (including, without limitation, reasonable attorneys' fees and court costs) that result from the Performer's failure to obtain such permissions. 10. Compliance with Law; Lawful Orders. The Performer agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes applicable to the Performer's performance of its obligations under this Agreement, and all relevant provisions thereof are incorporated herein by this reference. The Performer agrees to indemnify and hold harmless the City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules, regulations and codes. The Performer further agrees to comply with all lawful orders of the City with regards to or related to the Performance. 11. Nondiscrimination. The Performer represents and warrants that it and all of its officers, employees, agents and contractors shall comply with all laws of the United States, the State of Indiana and the City prohibiting discrimination against any employee, applicant for employment, or other person in the performance of the Performer's obligations under this Agreement with respect to their hire, tenure, terms, conditions and privileges of employment and any other matter related to their employment or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status. 12. Iran Certification. Pursuant to I.C. § 5-22-16.5, the Performer hereby certifies that it does not engage in investment activities within the Country of Iran. 13. E -Verify. Pursuant to I.C. § 22-5-1.7, et seq. as the same may be amended from time to time, and as is incorporated herein by this reference, the Performer hereby certifies that, to the extent the Performer has any employees, the Performer has enrolled and is participating in the E -verify program and does not knowingly employ any unauthorized aliens. Should the Performer violate Indiana's E -Verify law, the City may terminate this Agreement in accordance with therewith. 14. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over the same. 15. Miscellaneous. The indemnities set forth in this Agreement shall survive the termination of this Agreement. The invalidity or unenforceability of any term or condition of this Agreement shall not affect the other terms and conditions, and this Agreement shall be construed in all respects as if such invalid or unenforceable term or condition had not been contained herein. This Agreement constitutes the entire agreement between the Performer and the City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. This Agreement may only be modified by written amendment executed by both parties hereto. The parties represent and warrant that they are authorized to enter into this Agreement and that the persons executing this Agreement have the authority to bind the party which they represent. The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain legal advice and the assistance of counsel throughout the negotiation of this Agreement, and enter into the same freely, voluntarily, and without any duress, undue influence or coercion. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: THE CITY OF CARMEL, INDIANA, by and through its Board of Public Works and Safety ("City") By: cry Williams Fox Entertainment ("Performer") By: James Brainard, Presiding Officer A thorized Signature /Date: 6 / _ /f - Mary - Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Diana Cordray, TAMC, Clerk -Treasurer Date: iStettact W Com) Printed Name 014444/../ Title FID/TIN: a?' 33 yg I Lit Last Four of SSN if Sole Proprietor: 378/ Date: 14(agizors V Ci of C .i unfelt ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-60000972 PAGE PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, P VOUCHER, DELIVERY MEMO, PACKING SLIF SHIPPING LABELS AND ANY CORRESPONDENC IRCHASE ORDER DATE VENDOR DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION I1a/15 511q/15- VENDOR ,,iltill CLms Foy. C1Cet-tit l'L`(Y1P71'11- l3rc✓1ClC�. (.LA1110 n15 - F R9)4-1 LCcS5Vr 'Ivd E. DC- Tvd ani i5, ZN Lhoa20 SHIP TO o4 Carn'w( (>rnyruni fbl Re talin J pt-. Dat Coyle ` eb Cu-i'r vl, 11C) L-I10U3)- :ONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE f DESCRIPTION UNIT PRICE EXTENSION 7aa77 on -hh'c ihon0rJ p vGJ1'nnanu— l✓Ilo(IS 8r 14a WIIILcLrvvS Send Invoice To: 1103 / y 35- 9oo3 PLEASE INVOICE IN DUPLICATE `b1 Cao.°D 1(903,00 DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS • SHIP REPAID. • C.O.D. SHIPMENTS CANNOT BE ACCEPTED. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. • THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. nnrl IILACrIT rnkrrn'nl ran ' % 7 A ORDERED BY PAYMENT • NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFI IENT TO PAY FOR THE ABOVE ORDER. TITLE • Ont444.1444/11 ilea(i/j'c r l{ I)y_ 6(G( . CLERK -TREASURER VENDOR COPY Brenda Williams -Fox Williams Fox Entertainment 2924 Kessler Blvd E Dr. Indianapolis, IN 46220 To Whom It May Concern This is to certify that as a musician I work as a sole proprietor and have no employees. Sincerely, Brenda Williams -Fox