HomeMy WebLinkAboutBPW-06-03-15Office of the
Clerk -Treasurer
Ci
of Carmel
F4TIN
ICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, JUNE 3, 2015
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT TI -1E CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
JUNE 3, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY
HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING Is CITY BUSINESS
ONE CIVIC SQUARE CARNIEL. INDIANA 46032 317/571.2414
Office of the
Clerk -Treasurer
City of Carmel
Board of Public Works and Safety Meeting
AGENDA
Wednesday, dune 3, 2015 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the May 20, 2015, Regular Meeting
2. BIDS & QUOTES OPENING & AWARDS
a. POSTPONED: Bid Opening for the Keystone Parkway/Main Street Roundabout
Landscape; Jeremy Kashman, City Engineer
b. POSTPONED: Bid Opening for the Annally Drive Water Main Project; John
Duffy, Director of the Department of Utilities
c. Request to Reject all Bids received on April 1, 2015 for Fire Engine Purchase;
Chief David Hahoush, Carmel Fire Department
3. PERFORMANCE RELEASES
a. Resolution No. BPW-06-03-15-01; PMF Car & Truck Care Center; Erosion
Control; Tree Protection; Stephen Shehorn, 1'&W Church Solutions
4. CONTRACTS
a. Request for Purchase of Goods and Services; E&B Paving; Change Order No.4;
(increase S236,391.51); Illinois Street; Jeremy Kashman; City Engineer
b. Request for Purchase of Goods and Services; Judah and the Lion; (S4,000.00); Art
of Wine Entertainment; Nancy Heck, Director of Community Relations
c. Request for Purchase of Goods and Services; Schneider Corporation; Additional
Services #4; (S2,619.20); 106111 Illinois to Ditch Street Path Design; Jeremy
Kashman, City Engineer
d. Request for Purchase of Goods and Services; 2015 Upper White River Alliance;
(10,000.00); Membership and Program Dues; Jeremy Kashman, City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
c. Resolution BPW-06-03-15-02; Acknowledging Mayors Signature; Request for
Purchase of Goods and Services; KP Associates; (S48,750.00); Event Planning;
Nancy Heck, Director of Community Relations
f Request for Purchase of Goods and Services; Granicus; ($14,753.40); Event
Planning; Nancy Heck, Director of Community Relations
5. REQUEST TO USE CITY STREETS/PROPERTY
a. TABLED: Request to Use Gazebo and Common Area; Ceremony; July 25, 2015;
2:00 p.m. to 11:00 p.m.; Public Safety Appreciation Day
b. Request to Use Council Chambers; Meeting: Various Dates; James Tremblay
c. Request to Use City Streets; Race; September 26, 2015; Creekside Middle School
d. Request to Use City Streets; Tour de Carmel; September 19, 2015; Carmel Clay
Parks & Recreation
e. Request to Use City Streets; Block Party; .lune 20, 2015; Kingswood HOA
f Request to Use City Streets; 5K; August 1, 2015; Jeff i -less
g. Request to Use Gazebo; Rehearsal Dinner; July 10, 2015; Jeremy Kashman
h. Request to Use Gazebo and Common Area; Wedding/Rehearsal; October 16 & 17,
2015; Teresa Hinnard
6. OTHER
a. TABLED: Request for Lane Restriction; Various Locations; Jamie Neal, Michels
Communications
b. Resolution BPW-06-03-15-113; Third Party Transfer of Real Estate; Jeremy
Kashman, City Engineer
c. Request for Lane Closure/Open Pavement/Pathway Closure; Westfield Blvd;
Gregory Ilko, Crossroads Engineers
d. Request for Replat; The Cottages at Carmel Blocks K & M; Troy Terew, True
North Land Surveying Services
e. Request for Replat of Lots 63, 64, 65, 66 North Augusta 2°d Section; Brandon
Burke, I -IWC Engineering
f Request for Storniwater Variance; Delta Faucet; Ross Nixon, American
Structurepoint
g. Request for Stormwater Variance; Delta Faucet Expansion; Ross Nixon, American
Structurepoint
h. Request for Stormwater Variance; Grand and Main Development; Brad Schrage,
American Structurepoint
i. Request for Variance; 10563 Elizabeth Cr Matthew and Tammi Scozzaro
j. Request for Variance; 1783 Hourglass Drive; Craig and Sabrina Jensen
k. Request for Access to Monon; 1155 Ramsgate Ct; Brian and Mitzi Bockelman
7. ADJOURNMENT
1
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, JUNE 3,2015 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
A'Iayor Brainard called the meeting to order al 10:03 a.m.
MEMBERS PRESENT
Mayor James Brainard Board Member,' Lori Watson and May Ann Burke, Deputy Clerk: Sandy
Johnson
MINUTES
Minutes for the May 20, 2015 Regular meeting were approved 3-0.
1 BID & QUOTE OPENINGS AND AWARDS
1
POSTPONED: Bid Opening for the Keystone Parkway/Main Street Roundabout Landscape; Jeremy
Kashnran, City Engineer.
POSTPONED: Bid Opening for the Annally Drive Water Main Project; John Duffy, Director of the
Department of Utilities
Request to Reject all Bids received on April 1. 201516r Fire Engine Purchase; Board Member Burke
proved to approve. Board Member Watson seconded. Request approved 3-0.
PERFORMANCE RELEASES
Resolution No. BEW-06-03-1 5-01; PMF Car & Truck Care Center: Erosion Control: Tree Protection;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
CONTRACTS
Request for Purchase ofGoods and Services; E&13 Paving: Change Order No.4: (increase
S236,391.51); Illinois Street; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 3-0.
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1
1
Request for Purchase of Goods and Services: Judah and the Lion; (54,000.00); Art of Wine
Entertainment; Board Member Burke proved to approve. Board Member Watson seconded. Request
approved 3-0.
Request fhr Purchase of Goods and Services; Schneider Corporation: Additional Services 44;
(52,619.20); 106'x' Illinois to Ditch Sheet Ptah Design: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services: 2015 Upper White River Alliance; (10.000.00);
Membership and Program Dues: Board Member Bunke moved to approve. Board Member Watson
seconded Request approved 3-0.
Resolution BPW-06-03-15-02: Acknowledging Mayors Signature; Request for Purchase of Goods and
Services; KP Associates; (548,750.00); Event Planning: Board Member Bunke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services: Granicus; (514,753.40); Event Planning; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
TABLED: Request to Use Gazebo and Common Area: Ceremony: July 25, 2015: 2:00 p.m. to 11:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use Council Chambers; Meeling: Various Dates; Board Member Burke proved to approve.
Board Member Watson seconded. Request approved 3-0.
Request to Use City Sheets; Race; September 26, 2015: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request to Use City Sheets; Tour de Carmel; September 19, 2015; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Block Party: Jane 20. 2015: Board Member Burke moved to approve.
Board Member Watson seconded Request approved 3-0.
Request to Use City Sheets; 5K; August 1. 2015; Board Member Burke proved to approve. Board
Member Watson seconded Request approved 3-0.
Request to Use Gazebo; Rehearsal Dinner; July 10, 2015: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request to Use Gazebo and Common Area; Wedding/Rehearsal: October 16 & 17, 2015; Board
Member Bunke moved to approve. Board Member Watson seconded. Request approved 3-0.
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1
1
OTHER
TABLED: Request fin. Lane Restriction: Various Locations: Mayor Brainard moved to remove from
/able. Board A4emher Watson .seconded. Board Alember Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Resolution BPIV-06-03-13-03: Third Party Transfer of Real Estate: Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Closure/Open Pavement/Pathway Closure: Westfield Blvd: Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Replat; The Cottages at Carmel Blocks K & M: Board Member 13w'ke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Replat of Lots 63. 64. 65, 66 North Augusta 2'd Section: Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request fin. Stormwater Variance: Della Faucet: Mayor Brainard moved ro approve. Board Member
Burke seconded. Request approved 3-0.
Request fin. Slormu%ater Variance; Delta Faucet Expansion: Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3-0.
Request for Stornnvater Variance; Grand and Main Development: Manor Brainard moved to approve.
Board Member Burke .seconded. Request approved 3-0.
Request for Variance: 10563 Elizabeth 0; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 3-0.
Request for Variance: 1783 Hourglass Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Access to Motion,. 1153 Ramsgate 0: Mayor Brainard moved to approve. Board Member
Burke .seconclecl. Request approved 3-0.
AI)I) ON
Request to use city property: Party time parking lot: June 20`1' — 2611,: Krogers: Mayor Brainard
moved to add on. Board Member Burke seconded. Request added 3-0. Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
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ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:13 a. 717
Diana L. Cord ay Lai C —Clerk -Treasurer
Clerk -'Treasurer
Approved
ATTEST:
fric
4' IVOK ./a/nes Brainard
Diana L. Cordray. 1441 - Clerk -Treasurer