The URL can be used to link to this page

Home My WebLink Aboutpaperless packet 061715 Board of Public Works and Safety Meeting AGENDA Wednesday, June 17, 2015 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the June 3, 2015, Regular Meeting 2. BIDS & QUOTES OPENING & AWARDS a. Bid Opening 2015 Pavement Traffic Markings; Dave Huffman, Street Commissioner 3. CONTRACTS a. Request for Purchase of Goods and Services; INDOT LPA; ($3,036,000.00 – 80/20 split); Hazel Dell at 116th Roundabout; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; INDOT LPA; ($1,920,000.00-80/20 split); 96th and Priority Way; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; INDOT LPA; ($1,278,700.00-100%); Carmel Drive and Rangeline Road, Jeremy Kashman, Ciy Engineer d. Request for Purchase of Goods and Services; INDOT LPA; ($$2,800,000.00-80/20 split); Guilford Road – Main to City Center, Jeremy Kashman, Ciy Engineer e. Request for Purchase of Goods and Services; INDOT LPA; ($1,423,200.00-80/20 split); 126th Path – Keystone to Hazel Dell North Side, Jeremy Kashman, Ciy Engineer f. Request for Purchase of Goods and Services; Vision Internet; ($65,183.00); Website Upgrade; Nancy Heck, Director of Community Relations g. Resolution 06-17-15-01; Acknowledging receipt and signature of; Performance Agreement; Brenda Williams; ($600.00); Jazz on the Monon; Nancy Heck, Director of Community Relations h. Request for Purchase of Goods and Services; Rieth Riley Construction; ($3,567,553.60); Paving Program; Dave Huffman, Street Comissioner i. Request for Purchase of Goods and Services; Carmel Clay Municipal Building Corp and Clay Township; Fire Stations and Land; Chief Dave Haboush, Carmel Fire Department 4. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Gazebo and Common Area; Fall Pumpkin Festival; October 24, 2015; 10:00 a.m. to 8:00 p.m.; Mayor’s Youth Council b. Request to Use City Streets; Neighborhood Party; June 20, 2015; 4:00 p.m. to 8:00 p.m.; Mohawk Crossing HOA 5. OTHER a. Request for Lane Restriction; 116th and Westfield; James Neal, Michels Communications b. Request for Lane Closure/Open Pavement Cut/Pathway Closure; 12908 Old Meridian Street; Jason Wills, Wills Excavating c. Request for Variance; 12639 Teaberry Lane; O’Hara, Eugene/Erica d. Request for Consent to Encroach; 12639 Teaberry Lane; O’Hara, Eugene/Erica e. Request for Consent to Encroach; Main Street at 1st Avenue NW; Mike Hollibaugh, Director of the Department of Community Services f. Request for Storm Water Quality Management Easement; St Elizabeth Seton; Andrew Guljas, Diocese of Lafayette 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JUNE 3, 2015 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:03 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the May 20, 2015 Regular meeting were approved 3-0. BID & QUOTE OPENINGS AND AWARDS POSTPONED: Bid Opening for the Keystone Parkway/Main Street Roundabout Landscape; Jeremy Kashman, City Engineer POSTPONED: Bid Opening for the Annally Drive Water Main Project; John Duffy, Director of the Department of Utilities Request to Reject all Bids received on April 1, 2015 for Fire Engine Purchase; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution No. BPW-06-03-15-01; PMF Car & Truck Care Center; Erosion Control; Tree Protection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; E&B Paving; Change Order No.4; (increase $236,391.51); Illinois Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Judah and the Lion; ($4,000.00); Art of Wine Entertainment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Schneider Corporation; Additional Services #4; ($2,619.20); 106th Illinois to Ditch Street Path Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; 2015 Upper White River Alliance; (10,000.00); Membership and Program Dues; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-06-03-15-02; Acknowledging Mayors Signature; Request for Purchase of Goods and Services; KP Associates; ($48,750.00); Event Planning; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Granicus; ($14,753.40); Event Planning; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY TABLED: Request to Use Gazebo and Common Area; Ceremony; July 25, 2015; 2:00 p.m. to 11:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Meeting: Various Dates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Race; September 26, 2015; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Tour de Carmel; September 19, 2015; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Block Party; June 20, 2015; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; 5K; August 1, 2015; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Rehearsal Dinner; July 10, 2015; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Area; Wedding/Rehearsal; October 16 & 17, 2015; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER TABLED: Request for Lane Restriction; Various Locations; Mayor Brainard moved to remove from table. Board Member Watson seconded. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-06-03-15-03; Third Party Transfer of Real Estate; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closure/Open Pavement/Pathway Closure; Westfield Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Replat; The Cottages at Carmel Blocks K & M; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Replat of Lots 63, 64, 65, 66 North Augusta 2nd Section; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Variance; Delta Faucet; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Stormwater Variance; Delta Faucet Expansion; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Stormwater Variance; Grand and Main Development; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Variance; 10563 Elizabeth Ct; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 1783 Hourglass Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Access to Monon; 1155 Ramsgate Ct; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ADD ON Request to use city property; Party time parking lot; June 20th – 26th; Krogers; Mayor Brainard moved to add on. Board Member Burke seconded. Request added 3-0. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:13 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer NOTICE TO BIDDERS City of Carmel, Indiana Project: 2015 -PAVEMENT TRAFFIC MARKINGS Notice is hereby given thatthe Board of Public Works and Safety for the City of Carmel, Hamilton County, Indiana, will receive sealed bids, during regular business hours, up to, but not later than 10:00 A.M., Wednesday, June I th, 2015. All bids and proposals shall be properly and completely executed on the proposal forms provided with the plans and specifications, and shall include the non-collusion affidavit required by the State oflndiana. The bid envelope must be sealed and have the following words onlv written in ink on the outside of the envelope: Bid: 2015 -PAVEMENT TRAFFIC MARKINGS Project manuals may be obtained from the Carmel Street Department, 3400 W. 131 st Street, Carmel, IN 46074. Bid packets will be available after May 22 mi , 2015. General Form No. 96 must be completed and filed as a part of the bid package. All bids are to be sealed with the word "BID -2015 PAVEMENT TRAFFIC MARKINGS" on the lower left hand corner of the envelope. Bids will be opened and read aloud at 10:00 a.111. on June I i\2015 at the Board of Public Works and Safety meeting on the 2 nd floor of Carmel City Hall, One Civic Square, Carmel, IN. All persons interested in bidding shall register a contact name and address with the Street Department to ensure that all changes or questions and answers are available for review by all interested parties. No bidder may vvithdraw any bid or proposal within a period of thirty (30) days following the date set for receiving bids or proposals. The Carmel Board of Public Works and Safety reserves the right to hold any or all bids and proposals for a period of not more than thirty (30) days, such bids and proposals to remain in full force and effect during said time period. The City of Carmel reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or in part as specified in the solicitation for bids when, in the City's sole discretion, it believes that it is in the best interests of the City to do so, as determined by the purchasing agency in accordance with IC 5 22-18-2. Diana L. Cordray Clerk-Treasurer Please publish June 4th and June II tho