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HomeMy WebLinkAboutMinutes TAC 06-17-15Page 1 of 9 WWW.CARMEL.IN.GOV ONE CIVIC SQ. CARMEL, IN 46032 (317) 571-2417 CARMEL TECHNICAL ADVISORY COMMITTEE MEETING MINUTES Date: Wednesday, June 17, 2015 Place: Dept. of Community Services Conference Room, 3 rd Floor, Carmel City Hall. Time: 9:00 a.m. ( Approximate start times for each item are listed below .) 9:00 a.m. Docket No. 15050009 DP Amend/ADLS: Hamilton Crossing West, Building VII. Docket No. 15050010 ZW: Waiver, Required # Parking Spaces. The applicant seeks site plan and design approval for a new 3-story building (54,066 sq. ft. in area) to be built between Buildings 3 & 4. The applicant also seeks approval for a waiver for a 3% reduction in the number of parking spaces required for Buildings 3, 4, and 7. The site is located along Hamilton Crossing Blvd. and along US 31, just north of 12800 N. Meridian Street. The property is zoned B-2/Business within the US Highway 31 Corridor Overlay Zone. Filed by Darrell Phillips of Duke Realty Limited Partnership. Sean Downey with HIVC Engineering and Darrell Phillips with Duke Realty presented the project. Mr. Phillips said this area currently houses two buildings on two parcels. This project would be adding a third building between the two existing buildings in a parking area that is underutilized. Mr. Phillips said there is a four-story building on the south and a three –story building on the north. The proposed building would be 54,000 square feet and three stories. The project would also call for a small reduction is parking. Greg Hoyes – Hamilton County Surveyor’s Office - This project is covered under the master drainage plan. No comments. Joanie Clark – Vectren Energy - No comments. David Lucas – Hamilton County Highway Department - No comments. Ryan Hartman – Clay Township Regional Waste District - Comments sent. No further comments at this time. Daren Mindham – City of Carmel Urban Forestry - Letter sent. No comments. Trent Godsey – Duke Energy - Mr. Godsey said the transformer location is okay, but the circuit feeding this area is single-tap and Duke will need to find a location to splice into the existing line. Mr. Phillips said he will provide load information to Duke. Alex Jordan – City of Carmel Engineering Department - Mr. Jordan said he does not see any large issues that would hold back the project. David Littlejohn – City of Carmel Alternative Transportation - Comment letter sent. Mr. Phillips said there are some limitations with the available green space for the project so he will contact Mr. Littlejohn to discuss further. Mr. Downey asked if the City will allow any sort of waiver for the location of the required bike racks. Mr. Littlejohn said in other projects these have been split into separate locations, however if all of them would be further than 50-feet away from the entrance, a variance will be required. Mr. Downey said the main entrance will actually be on the east side, which is the Page 2 of 9 WWW.CARMEL.IN.GOV ONE CIVIC SQ. CARMEL, IN 46032 (317) 571-2417 US-31 side, and he was not sure if these racks being visible from the highway would be a problem. Nick Mishler – City of Carmel Building Permits - No comments. Alexia Lopez – City of Carmel Planning & Zoning - No comments. Angie Conn – City of Carmel Planning & Zoning - Ms. Conn said Rachel Keesling is working on comments. 9:15 a.m. Docket No. 15050005 ADLS: Firebirds Restaurant at Drury Plaza Hotel. The applicant seeks approval to build a new restaurant on a vacant pad (which was planned for a stand-alone restaurant building). The site is located at 9611 N. Meridian St. and is zoned PUD within the Drury Plaza Hotel PUD. Filed by Donna Brown of Interplan LLC on behalf of the owner. Andy Williams with Interplan LLC and Alvin Hood with Firebirds Grill presented the project. Greg Hoyes – Hamilton County Surveyor’s Office - Letter sent. This project is covered by the master drainage plan for the Drury Inn. Joanie Clark – Vectren Energy - Customer data sheet was given to Donna Brown. No further comments. David Lucas – Hamilton County Highway Department - No comments. Ryan Hartman – Clay Township Regional Waste District - Permit cannot be issued until the sanitary sewer for the hotel has been installed and passed testing. Daren Mindham – City of Carmel Urban Forestry - Plans are ready to approve. Trent Godsey – Duke Energy - Mr. Godsey said this is IPL’s service territory. Alex Jordan – City of Carmel Engineering Department - Civil sets have been requested from Donna Brown, and department is waiting to receive. David Littlejohn – City of Carmel Alternative Transportation - Letter sent. Mr. Littlejohn asked for clarification on the sidewalk the developer has asked to remove. Mr. Williams said the Plan Commission’s interpretation was that the sidewalk just east of the building can be removed. Nick Mishler – City of Carmel Building Permits - No comments. Alexia Lopez – City of Carmel Planning & Zoning - No comments. Angie Conn – City of Carmel Planning & Zoning - Rachel Keesling has sent comments to Donna Brown. Mr. Williams asked what will be needed for storm water approval. John Thomas with Carmel Engineering said the drainage for the master plan has been approved, and that covers the hotel. However, the department will need to review plans for the actual site of the restaurant. This plan will need to include both drainage and erosion control. Page 3 of 9 WWW.CARMEL.IN.GOV ONE CIVIC SQ. CARMEL, IN 46032 (317) 571-2417 9:25 a.m. Docket No. 15060006 PP: GetGo Gas Station, Primary Plat. The applicant seeks primary plat approval for 1 lot on 11.65 acres, for a convenience store & fuel canopy. The site is located at 4927 E. 146 th St., at the southeast corner of 146 th /Gray Rd. The site is zoned S-1/Residence, partially lies within the Floodplain. Filed by Jim Shinaver of Nelson & Frankenberger, on behalf of TMC Development, LLC. and (UV) GetGo Gas Station, 146 th & Gray. The applicant seeks the following Use Variance for a new gas station: Docket No. 15060008 UV ZO CH: 5.01: Permitted Uses: Gas Station requested in the S- 1/Residential District. The site is located at the southeast corner of 146 th Street and Gray Road. The property is zoned S-1/Residential. Filed by Jim Shinaver with Nelson & Frankenberger, on behalf of TMC Development, LLC. Jon Dobosiewicz with Nelson & Frankenberger presented the project. Mr. Dobosiewicz said this site will be accessed off of 146 th Street, and this access point will need approval from the county commissioners. Greg Hoyes – Hamilton County Surveyor’s Office - Letter sent. Surveyor’s Office will need an outlet permit, with the drain extended all the way to the legal drain. Mr. Hoyes said there was extra right-of-way amounts included in the drainage calculations that will need to be reduced. Joanie Clark – Vectren Energy - No comments. David Lucas – Hamilton County Highway Department - Letter sent. Mr. Lucas said as soon as the access is in place, they can talk about issues such as deceleration lanes. Mr. Lucas said since this entrance is on a down slope, extra distance will be required for the deceleration lane. Mr. Dobosiewicz said this coming Monday, the developers will have the completed traffic study and schematic design of the entrance. Ryan Hartman – Clay Township Regional Waste District - This project is outside CTRWD service area. Daren Mindham – City of Carmel Urban Forestry - Mr. Mindham said he is looking at how the site’s existing landscaping will be preserved as well as how it will meet commercial standards when completed. Mr. Dobosiewicz said on Monday, the developers will have a completed landscape plan for the entire 11 acres, which will include tree preservation. Trent Godsey – Duke Energy - Mr. Godsey said transformer locations look fine, however the routing of the electrical to the site will need to be examined. A site visit will be needed. Mr. Dobosiewicz said Gray Road will need to be cut in order to move sanitary, so this might provide an opportunity to route the electrical. John Thomas – City of Carmel Storm Water - Project is still in review. Mr. Thomas said if wetland delineation is not done, it will need to be completed and submitted to the Army Corps of Engineers. David Littlejohn – City of Carmel Alternative Transportation - Comment letter sent. Mr. Littlejohn said his only concern is the sidewalk into the site, and if there is another option as opposed to winding around the way it is currently shown. Nick Mishler – City of Carmel Building Permits - No comments. Page 4 of 9 WWW.CARMEL.IN.GOV ONE CIVIC SQ. CARMEL, IN 46032 (317) 571-2417 Alexia Lopez – City of Carmel Planning & Zoning - Letter sent. Ms. Lopez asked if it would be easier to do the use variance first and then the primary plat second, since the public would probably speak about the use. Mr. Dobosiewicz said the developers have done a good job with outreach and he doesn’t think this will be an issue. Ms. Lopez asked if developers have met with John Duffy of Carmel Utilities. Mr. Dobosiewicz said he has not met with anyone from Utilities but will reach out to them to address any issues. Angie Conn – City of Carmel Planning & Zoning - Comments sent. Department is awaiting an official response. 9:35 a.m. (SUA) Boone Creek Farm, Riding Arena Addition. The applicant seeks the following BZA special use amendment for a building addition: Docket No. 15050003 SUA ZO CH 21.05: Expansion of Approved Special Use, greater than 10% requested. The site is located at 12899 West Road, and is zoned S-1/Residential. Filed by Nathan Althouse with Miller Surveying on behalf of the owners. Nathan Althouse with Miller Surveying presented the project. Mr. Althouse said he is seeking a variance to expand the existing horse barn north and east. Greg Hoyes – Hamilton County Surveyor’s Office - No comments. Joanie Clark – Vectren Energy - No comments. David Lucas – Hamilton County Highway Department - No comments. Ryan Hartman – Clay Township Regional Waste District - Mr. Hartman asked if this facility will have fixtures which will require sewer service. Mr. Althouse said he does not know if fixtures are included in the plan but he will look into this. Daren Mindham – City of Carmel Urban Forestry - No comments. Trent Godsey – Duke Energy - Mr. Althouse said the service and meter locations would not be impacted by this project. Regarding the loading requirements, Mr. Althouse said he will check to see if the load will be increasing and let Mr. Godsey know the answer. John Thomas – City of Carmel Storm Water - Mr. Thomas said this project will disturb more than ¼ acre which means detention and water quality standards will need to be met. David Littlejohn – City of Carmel Alternative Transportation - Letter sent. No comments. Mr. Althouse said when this went through the process in 2005, there was a right- of-way document prepared that was never recorded. Nick Mishler – City of Carmel Building Permits - No comments. Alexia Lopez – City of Carmel Planning & Zoning - Ms. Lopez asked if a floor plan could be provided. Also, Ms. Lopez said the original plan shows 12 horses, but the current plans call for 30-40 horses. Mr. Althouse said the owner is planning to lease horses, although Page 5 of 9 WWW.CARMEL.IN.GOV ONE CIVIC SQ. CARMEL, IN 46032 (317) 571-2417 he did not know what this meant. Ms. Lopez said additional comments may be listed in the department report. Angie Conn – City of Carmel Planning & Zoning - No comments. 9:45 a.m. Docket No. 15060002 DP: Midtown Carmel Overall Development Plan. The applicant seeks approval of a master development, grading, and infrastructure plan for Blocks 1-5 within the Midtown Carmel PUD, on 13.626 acres. The site is located at approximately 444 S. Rangeline Rd. and extends all the way to the Monon Greenway. The site is zoned Midtown Carmel PUD (Ordinance Z-599-15). Filed by Andrew Greenwood of Old Town Development, LLC. Andrew Greenwood with Old Town Development, and David Roth and Jim Emerick with Civil and Environmental Consultants presented the project. Mr. Greenwood said the PUD for this project was approved several months ago, so this is only the development plan. The project is 14-acres and will include a variety of mixed-use buildings. Greg Hoyes – Hamilton County Surveyor’s Office - Letter sent. There will be a meeting next week to discuss the project. Joanie Clark – Vectren Energy - No comments. David Lucas – Hamilton County Highway Department - No comments. Ryan Hartman – Clay Township Regional Waste District - This project is outside CTRWD service area. Daren Mindham – City of Carmel Urban Forestry - Landscape comments have been added to the department review. Trent Godsey – Duke Energy - No comments. John Thomas – City of Carmel Storm Water - Mr. Thomas asked developers to complete any Phase I or Phase II environmental assessments. David Littlejohn – City of Carmel Alternative Transportation - Letter sent. No comments. Nick Mishler – City of Carmel Building Permits - No comments. Alexia Lopez – City of Carmel Planning & Zoning - No comments. Angie Conn – City of Carmel Planning & Zoning - Review comments should be sent by Friday. 9:55 a.m. Docket No. 15050011 TAC: Coram Deo Academy Temporary Classroom. The applicant seeks site plan and design approval for a temporary modular classroom structure to be placed behind the building, along the west side of the parking lot. The site is located at 651 W. Main St., at the Carmel Friends Church site. The site is zoned R-2/Residence. Filed by Anna Marie Burrell of Schmidt Assoc. Page 6 of 9 WWW.CARMEL.IN.GOV ONE CIVIC SQ. CARMEL, IN 46032 (317) 571-2417 Corrie Meyer, Chris Henry and Brian Davidson with Coram Deo Academy presented the project. Ms. Meyer said the academy has seen tremendous growth over the last two years, and additional space is needed. This project would be a temporary solution, but a permanent addition will eventually be needed. Ms. Meyer said the lighting which will be installed will not spill over to other properties, and there is no additional signage being proposed. Greg Hoyes – Hamilton County Surveyor’s Office - No comments. Joanie Clark – Vectren Energy - Ms. Clark asked if the temporary classroom will be anchored down. Ms. Meyer said the building will be on a foundation. Ryan Hartman – Clay Township Regional Waste District - This project is outside CTRWD service area. Daren Mindham – City of Carmel Urban Forestry - No comments. Trent Godsey – Duke Energy - Mr. Godsey said the order to move a light pole on the property has been submitted and will commence shortly. Mr. Henry said the electrical service will be tied into the existing Carmel Friends Church and the Academy will be reimbursing the church for the increased usage. John Thomas – City of Carmel Storm Water - Project is under ¼ acre so storm water quality and detention David Littlejohn – City of Carmel Alternative Transportation - No comments. Nick Mishler – City of Carmel Building Permits - No comments. Angie Conn – City of Carmel Planning & Zoning - No comments. 10:05 a.m. Docket No. 15050012 Z: Albany Place PUD Rezone & Primary Plat. The applicant seeks approval to rezone 33.84 acres of land to PUD/Planned Unit Development, from S- 1/Residence. The applicant also seeks primary plat approval to create a 51-lot single family detached homes subdivision. The site is located at the northeast corner of 141 st St. and Shelborne Rd. Filed by Jim Shinaver of Nelson & Frankenberger, on behalf of Drees Premier Homes, Inc. Jon Dobosiewicz with Nelson & Frankenberger presented the project. Greg Hoyes – Hamilton County Surveyor’s Office - Letter sent. No comments. Joanie Clark – Vectren Energy - No comments. Ryan Hartman – Clay Township Regional Waste District - No issues with the primary plat. Comments will be sent when construction plans are submitted. Daren Mindham – City of Carmel Urban Forestry - Comments sent. Page 7 of 9 WWW.CARMEL.IN.GOV ONE CIVIC SQ. CARMEL, IN 46032 (317) 571-2417 Trent Godsey – Duke Energy - Only concern has to do with the poles along 141 st Street. Mr. Godsey said if they need to be relocated because of acceleration and deceleration lanes, other entities may need to get involved. Alex Jordan – City of Carmel Engineering Department - Letter sent. No comments. David Littlejohn – City of Carmel Alternative Transportation - Letter sent. No comments. Nick Mishler – City of Carmel Building Permits - No comments. Angie Conn – City of Carmel Planning & Zoning - Letter sent. No comments. Mr. Dobosiewicz said regarding tree preservation in the area of lots 29 to 34, there are no trees of substantial quality along this line, and the developers believe they have an alternate plan that would enhance the landscaping along the rear of these lots within the common area. Mr. Dobosiewicz also asked about the elimination of the frontage road along 146 th in favor of an alley, more specifically if there has been a policy shift within the City that calls for frontage roads to not be constructed. Ms. Conn said this item will be addressed in review comment list. Mr. Dobosiewicz asked if the increase in right-of-way from 52 feet to 56 feet is due to the thoroughfare plan being amended. Ms. Conn said this was amended last fall. Mr. Dobosiewicz said regarding the entrance off Shelborne Road, he would appreciate the departments deciding the location and presenting a unified front rather than having the engineering completed, and then finding out the plan is not acceptable to Planning & Zoning. 10:15 a.m. Docket No. 15060003 SP: Replat, Crooked Stick Estates Lot 12 & Crooked Stick West lot 75. The applicant seeks approval to replat lots 75 and 12, to modify a shared property line and to remove an easement. The site is located 10829 Thunderbird Dr. Lot 75 is zoned S-1/Residence, and Lot 12 is zoned P- 1/Parks & Recreation. Filed by Dennis Olmstead of Stoeppelwerth & Associates, Inc. on behalf of Ronald LeBlanc, owner. Gordon Kretz with Stoeppelwerth & Associates presented the project. Mr. Kretz said Crooked Stick Golf Course is acquiring a section of this residential lot. Ms. Conn asked why the owner is going through this to sell this land. Mr. Kretz said he did not know the details of the transaction. Greg Hoyes – Hamilton County Surveyor’s Office - No comments. Joanie Clark – Vectren Energy - No comments. Ryan Hartman – Clay Township Regional Waste District - Mr. Hartman said an additional easement was added to accommodate the sanitary sewer lateral, and this was the department’s only concern. Daren Mindham – City of Carmel Urban Forestry - No comments. Trent Godsey – Duke Energy - No comments Alex Jordan – City of Carmel Engineering Department - No comments. Page 8 of 9 WWW.CARMEL.IN.GOV ONE CIVIC SQ. CARMEL, IN 46032 (317) 571-2417 David Littlejohn – City of Carmel Alternative Transportation - No comments. Nick Mishler – City of Carmel Building Permits - No comments. Angie Conn – City of Carmel Planning & Zoning - Comments sent. 10:25 a.m. Docket No. 15060004 PP: Palmer Minor Subdivision. The applicant seeks approval of a minor subdivision, for primary plat approval for 2 lots on 5 acres. The site is located at 1060 W. 106 th Street. The site is zoned S-1/Residence. Filed by Doug Hall of JD Hall Land Surveying, on behalf of David Palmer, Land owner. James D. Hall with J.D. Hall Land Surveying and land owner David Palmer presented the project. Mr. Hall said this project consists of two lots, with the division line on the property being the Thomas Hussey Regulated Drain. Mr. Hall also said there is an existing septic field on lot 1 which will be eliminated, and a forced main will be added as part of this project. Greg Hoyes – Hamilton County Surveyor’s Office - Letter sent. Mr. Hoyes said he is not sure the drainage board would consider a reduction in the regulated drain easement. Mr. Hoyes also said no new landscaping should be placed within the regulated drain easement. Mr. Hall said the developers would probably back off the idea of filling in the easement. Joanie Clark – Vectren Energy - No comments. Ryan Hartman – Clay Township Regional Waste District - Mr. Hartman said the department’s suggestion is for the sanitary sewer and plans to be completed prior to the subdivision. Daren Mindham – City of Carmel Urban Forestry - No comments. Trent Godsey – Duke Energy - This project is in IPL service area. Alex Jordan – City of Carmel Engineering Department - Mr. Jordan asked if the existing house will be staying. Mr. Hall said yes, it will remain. David Littlejohn – City of Carmel Alternative Transportation - Comment letter sent stating the requirement of a 10-foot path along 106 th Street. Nick Mishler – City of Carmel Building Permits - No comments. Angie Conn – City of Carmel Planning & Zoning - Comments sent. 10:35 a.m. Docket No. 15060005 ALDS Amend: Tom Wood Ford Building Addition. The applicant seeks site plan and design approval for an approximate 24,000 sq. ft. building addition, which will ‘square off’ the existing floor plan and also add a 2 nd floor. The site is located at 3130 E. 96 th St., at the northwest corner of 96 th /Keystone. The site is zoned B-3/Business and Keystone Pkwy. Overlay Zone. Filed by Paul Reis Page 9 of 9 WWW.CARMEL.IN.GOV ONE CIVIC SQ. CARMEL, IN 46032 (317) 571-2417 with Krieg DeVault LLP, on behalf of Tom Wood Ford. Roger Ward with Roger Ward Engineering presented the project. Mr. Ward said the client has decided recently to add on to the existing building, so 68-feet will be added to the north part of the building. Mr. Ward said during the design process, he was sensitive to the eventual roundabout at 96 th Street and Keystone Avenue. Mr. Ward said the addition does not affect how utilities will be treated, but it will affect the parking situation, as a few spots will be lost. Greg Hoyes – Hamilton County Surveyor’s Office - Letter sent. No comments. Joanie Clark – Vectren Energy - Ms. Clark asked if any load will be added, and Mr. Ward said potentially. Ryan Hartman – Clay Township Regional Waste District - Mr. Hartman asked if the new addition will have restroom facilities. Mr. Ward said the floor in one part of the building is currently raised several feet, so this floor will be lowered as part of the construction. Mr. Hartman asked that the developers submit an application for the sanitary sewer prior to issuance of permits. Daren Mindham – City of Carmel Urban Forestry - Comments sent. Mr. Mindham said since the existing footprint will be expanded, there are some landscape islands that may end up in close proximity to the building. Trent Godsey – Duke Energy - No comments. Alex Jordan – City of Carmel Engineering Department - Review is complete and letter will be sent soon. Mr. Ward asked if there is an update on the 96 th Street and Keystone Avenue roundabout. Mr. Jordan said he doesn’t have any updates on this, although the Department has applied for a TIGER (Transportation Investment Generating Economic Recovery) Grant thorough the U.S. Department of Transportation. John Thomas – City of Carmel Storm Water - Mr. Thomas said the Department would allow a storm water fee reduction for pervious surfaces. David Littlejohn – City of Carmel Alternative Transportation - Comment letter sent regarding a 10-foot path along 96 th Street. Mr. Ward asked if it would be possible to wait on constructing this pathway until the roundabout is finalized. Mr. Littlejohn said this is a requirement, although an alternative would be to make a financial commitment to the thoroughfare fund. Mr. Ward said there is the potential that the path would need to be taken out when the roundabout plan is finalized. Mr. Littlejohn said there are actually three options: install the path, make a contribution to the thoroughfare fund, or receive a variance to not install the path. Mr. Ward said there would need to be a temporary encroachment for 28 parking spots on the site, and part of this agreement could involve the path. Nick Mishler – City of Carmel Building Permits - Mr. Mishler asked if this dealership is in a flood zone, since the petitioner mentioned lowering the floor. Mr. Ward said it is not in a flood zone. Angie Conn – City of Carmel Planning & Zoning - Rachel Keesling has issued review comments, and department is awaiting a response. Linda Lohmiller – Indianapolis Power & Light - Ms. Lohmiller said the drainage system on the south side of the building would go right through IPL’s services, and would currently require too many 90-degree angles. She suggested an island be placed on the site with bollards to protect from vehicle traffic.