246334 06/17/15 CITY OF CARMEL, INDIANA VENDOR: 120302
® J ONE CIVIC SQUARE HAMILTON COUNTY TREASURER CHECK AMOUNT: $****73,658.83*
CARMEL, INDIANA 46032 ATTN:KATHY RICHARDSON ELECTIONS OF CHECK NUMBER: 246334
1 HAMILTON COUNTY SQUARE CHECK DATE: 06/17/15
�roH NOBLESVILLE IN 46060
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1205 4358500 060415 73,658.83 CENSUS & ELECTION FEE
�g S
Hamilton County Election Office
One Hamilton County Square, Suite 106
Noblesville, IN 46060
June 4, 2015
Enclosed is the certification of the cost of-the 201-5 Primary Election that is
required to be reimbursed to Hamilton County.
Please make the check payable to the Hamilton County Treasurer
Mail the check to Kathy Richardson, Hamilton County Election Office,
OneHamilton County Square, Suite 106, Noblesville, IN 46060
If you have questions, please call me at 317-776-8475 or email to
Kathy.richardson@hamiltoncounty.in.gov
Thanks,
Kathy Richardson, Hamilton County Election Administrator
Submitted T®
JUN 15 2015
Clerk `treasurer
APP'ORTIO'NMENT OF E ,ECTIO"NIVIUNI'CIPAL
COSTS .01812RIMA9105E11111111111IMMMIUM
State Form54704 (R7-14)
1. Direct Expenses Chargeable to CARMEL # Used Costs Totals
Precinct Boards 37,710.00
Meals 5,540.00
Rent 1,900.00
Janitor 80.00
Ballots (sample, official &absentee) 2,367 } 0.01 23.67
Precinct Supply Kit 64 20.00 1,280.00
Postage for Absentee Ballots 639 1.18 754.02
Poll List 64 5.25 I 336.00
Machine Seals and Labels 128 2.10 268.80
TOTAL Section 1 47,892.49
2. Other Expenses Alloted to Cities &Towns
In Proportion to Total Votes Cast May 5, 2015
Election Board 1,626.00
Canvass Board, Ballott Counters 2,690.00
Machine Set-Up and Delivery 19,462.00
Downstair Assistance 200.00
MicroVote 16,000.00
Supplies j 1,086.00
Absentee and Travel Boards 13,455.00
Security and Maintenance 500.00
Mileage 150.00
Meals { 692.00
Legal Advertising 964.00
Clerical Personnel (part-time and overtime only) 10,538.00
TOTAL Section 2 67_,363.00
County Pays 1/4 of Total of Other Expenses 16,840.75
Total Amount to be
Apportioned to Cities/Towns 50,522.25
Total votes cast in the election for all Cities/Towns 30,186
Total votes cast by CARMEL 15,333
Ratio to be apportioned (Unit:Total) % 51%
Amount Apportioned to Unit { 25,766.34_
Plus Amount of Direct Expenses _ _ 47,892.49_
Total Amount Due f $ 73,658.83
Payable to the Hamilton County Treasurer
Mail to Hamilton County Election Office {
Attn: Kathy Richardson
One Hamilton County Square, Ste 106
Noblesville, IN 46060
Itemized pursuant IC 3-5-3-10, and forwarded to Hamilton County Auditor this 4th day of June, 2015
Tammy Baitz
Hamilton County Clerk and Secretary to the Election Board
CERTIFICATION OF COUNTY AUDITOR
I hereby certify that the above allowed expenses in accordance with IC 3-5-3-7 and this certification has
been forwarded to the appropriate city or town Clerk or Clerk/Treasurer for the required city or town
appropriation this 4th day of June, 2015
Dawn Coverdale
Hamilton County Auditor
I
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
06/04/15 06.04.15 2015 Primary Election Fees $73,658.83
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Hamilton County Treasurer
IN SUM OF $
33 N. 9th Street, Suite 112
Noblesville, IN 46060
$73,658.83
ON ACCOUNT OF APPROPRIATION FOR
Administration Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT
Board Members
1205 06.04.15 $73,658.83
I hereby certify that the attached invoice(s), or
-S�5 I
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, June 15, 2015
Zz�
Director, Administration
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund