246377 06/17/15 CITY OF CARMEL, INDIANA VENDOR: 368984
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® "�r ONE CIVIC SQUARE INSPIRE STUDIO AND GALLERY LLC CHECK AMOUNT: $.....2,916.00"
s CARMEL, INDIANA 46032 111 W MAIN STREET SUITE 120 CHECK NUMBER: 246377
vy, CARMEL IN 46032 CHECK DATE: 06/17/15
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DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359300 32614 MAY 2015 2,916.00 ART CONSULT
Invoice:
Art Advisor
May 2015
Catherine Bauder
Inspire Studio and Gallery
111 W. Main St.
Suite 120
Carmel, IN 46032
Telephone: (317) 517-1213
From: Cathy Bauder
To: City of Carmel
Dates Service Provided: May 1-31, 2015
Total Amount Due: $2,916.00
Description of Services Provided
This month primarily covered:
1.) Development of Art Events:
A.) Implemented Drawn to the District
B.) Rain on Main
C.) Preparations for the Carmel on Canvas event
2.) Development of Art District
A.) Tenants for Main Street
B.) Facebook optimization for future events
C.) Collaboration between Galleries & City of Carmel
Month of May-"Drawn to the District"
Distributed t-shirts and tote bags to the Sponsors. Set-up and took down the signs at each end
of Main Street and the registration tables in front of Inspire Studio and Gallery each Saturday
and Sunday in May. Manned the registration tables.from 8am-5:00pm each Saturday and
Sunday in May; distributed t-shirts and tote bags to those who registered to participate in the
Drawn to the District event. Created and maintained a list of the participants. Sent emails to
those who registered, inviting them to continue their involvement in the Arts and Design
District, and thanking them for their participation. Response was positive. This list can be used
to generate interest in upcoming art events, such as the Carmel on Canvas event scheduled for
September 2015.
Coordinated with the Lions Club volunteers to help out with registration on the first day, May
2nd Picked up Dunkin Donuts and coffee for the kick-off.
Worked with Bob Shade, President of the Carmel Arts and Design District Gallery Association,
and Stephanie Marshall with the Community Relations Department to develop additional
activities to include families. Set up lunch arrangements and advised Artists of the time and
location of lunch each Saturday and Sunday. Picked up the pizza, plates, napkins, and took
them to the pre-arranged lunch destination. Coordinated with Huntington Bank personnel
regarding drinks for the artists; provided tables and chairs for the Pi Lab display; picked up
cupcake donations from Auntie Em's at 9:30pm so they would be available at 8:00am the
following mornings; picked up the Lazara lot on Mondays following the Drawn to the District
weekend event per my verbal agreement with Tom Lazara.
Discussed the Highlights video with Daniel and Patrick from Zaahi Studios in Indianapolis. I met
with the production crew when they came out to the Arts and Design District to film the artists
painting and some of the community participation. I accompanied the production crew to film
some of the artists painting on location and interviewed for the production of the video.
Spoke with Suzanne of Wine and Canvas (aka Cookies and Canvas) about their sponsorship of
the children's activities. The painting event needed to be changed due to their business
reasons. The new dates were May 23rd and May 311. Located additional space for Cookies and
Canvas to set up since the former Barrett Eye Care was not available. Spoke with Andrea at the
Indiana Design Center about the possibility of allowing Cookies and Canvas to set up in the
empty space facing Rangeline Road. Met with Andrea and Stephanie Marshall at the IDC to
discuss the logistics of how that would work. Wine and Canvas insisted they must be on-Main
Street, so that possibility was not pursued any further. Contacted Sophia Square to gain
permission to use the space vacated by Mass on Main for them. Provided tables and chairs for
free painting lesson for Sophia Square activities. Moved them in, set them up, and then moved
them out at the end of the day. Worked with the custodian to open and close the space. They
did not like that space, citing lower pedestrian traffic on the north side of Main Street and
insisted on locating to the covered passageway between Auntie Em's and the Leasing office for
the May 3111 event.
Spoke with Sophie from the Current in Carmel. Asked her to cover the Drawn to the District
event. Sent photographs of artists and guest Jennie DeVoe to her.
i
Coordinated with Scott of Peace Water Winery to host the wrap-up from 3:00-5:OOpm on May
311 for the adult artists. Stephanie Marshall brought food prepared and donated by
Donatello's.
Development of the Art District/Galleries
Met with several members of CCA, currently located in Zionsville,to discuss the benefits of
moving their location to the space vacated by Barrett Eye Care. Also met with several members
of the Hamilton County Art Association about the same space. Opened and closed the space
each day it was occupied by HCAA as a pop-up gallery.
Spoke with Curt Churchman about coordinating outreach efforts to the community promoting
the art galleries. Listened to how he wanted to set up an email campaign.
Met with a social media consultant who suggested future events could be optimized by creating
the event on Facebook in addition to what had been done for Drawn to the District. Plan to
incorporate his suggestions for the Carmel on Canvas event.
Carmel on Canvas
Met with Jerry Points and Susan Mauck regarding Carmel on Canvas.
As a member in good standing, I spoke with Kathryn Beligratis, President of the Oil Painters of
America, about a collaboration with their organization in order to get national attention. She
saw the benefits of the proposal and said she would take it to the Board for approval. I will
send her more information on the specifics.
Signature
-3 aacS
Date
Catherine Bauder
Inspire Studio and Gallery
111 W. Main St.
Suite 120
Carmel, IN 46032
Telephone: (317) 517-1213
VOUCHER NO. WARRANT NO.
ALLOWED 20
Catherine Bauder
c/o Inspire Studio and Gallery
IN SUM OF$
111 W. Main Street, Suite 120
Carmel, IN 46032
ti
$2,916.00
I
ON ACCOUNT OF APPROPRIATION FOR j
Community Relations
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
32614 Invoice 43-593.00 $2,916.00 I hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday,June 15,2015
Director, Comrr6nity Relations/Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units,price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
05/31/15 Invoice $2,916.00
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer