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Home My WebLink About246481 06/17/15 °mss+, CITY OF CARMEL, INDIANA VENDOR: 237300 `� �� CHECK AMOUNT: $*******101 76* .�; ONE CIVIC SQUARE PARTY TIME RENTAL INC x la CARMEL, INDIANA 46032 7250 N KEYSTONE AVE CHECK NUMBER: 246481 'M[�_�ir. INDIANAPOLIS IN 46240 CHECK DATE: 06/17/15 [TON L,�. DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359003 187045 101.76 FESTIVAL COMMUNITY EV A J p qV P 7250 North Keystone Ave. T (317) 536-2022 Indianapolis, IN 46240 FAX (317)222-3853 REYM www.PTRINC.com RENTED -,TO JOB LOCATION TICKET 4 CITY OF CARMEL—TREASURER OFCE VETERANS PLAZA Res# 139503 1 CIVIC SQUARE 3RD AVE SW Con# 187045 CARMEL IN 46032 CARMEL IN 46032 Loc 100 DL/ID.-:# - V Co PHONE DATE - TIME. AR-97 _ W J317) _571-2495 OUT 22L1 F (317) 844-3498 PO/JOB.`# RECEIVED BY AW MEMORIAL DAY CEREMON MEG GATES OSBORNE-590.7522 RITURNED, 05/22/15 12:00 PM KM ***FINAL*** Charge for. 1.00 Day(s) Page: 1 QTY ITEM DAY EXT AMT NET AMT Rental Text Billing Del: at 7am 5/22 Call 1st! ! PU: AT NOON 5/22 No Su.Td 100 8302-0000 CHAIR BLACK SAMSONITE 0.75 75.00 75:00 Actual In Date: 05/26/15 3:30 PM 4 6401-0000 EXHIBIT STANCHION WH PLAS 3.00 12.00 12.00 Actual In Date: 05/26/15 3:30 PM 3 6626-0000 EXHIBIT STANCHION WH CHAIN 8' 3.00 9.00 9.00 Actual In Date: 05/26/15 3:30 PM 4 M030-0000 *BASE 3 FT 0.00 " 0.00 Actual In, Date: 05/26/15 3:30 PM -----. Payments ------ z If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832. °C There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 96.00 Initials X SALES 0.00 FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 7E HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00 c EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFLTHEFT IS PUNISHABLE BY 2 DMG WAIVER 5.76 = YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE_ .__- __ _ —_ -------- _C0_ THAVEBEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE ADDL TAX 0.60 c EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. SALES TAX 0.0o The undersigned having read and understood the above terms as well as.the Additional Terms and Conditions on the E reverse side hereof,hereby agrees to rent the above equipment(articles on the terms and conditions set forth in this DEPOSIT 0.00 0 Rental Agreement,and is an authorized agent for the Lessee. AMT BILLED 101.76 LL ti TOTAL DUE 101.76 26-MAY-15 15:31:05 y EQUIPMENT LEASED BY X 0 N G Reorder from In-A-Bind•800.862-2463•Form#12522 Terms and Conditions ' 1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in'good condition.Lessee under: stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects. 2 TIME OF RETURN.Lessee right.of possessionterminatesterminates on the.expiration of the rental period and.retention of possession after this time constitutes a material breach of Les- seeTs obligations under this contract.Time 18 of the:.essence in the agreement.Any extension must.atLessor's election be mutually agreed uporiiiri writing.:: 3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return:All:Equipment to:Less&t premises:during Lessor's regular business hours;.in the condition and.repair a.s when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all.damages to;.or loss of the Equipment occurring beeause it was not returned within Lessor's regular business hours.If Lessor has agreed`to°deliver equipment.to Lessee or'to pickup the Equipment from Lessee, Lessee shall be responsible for all losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor. 4. PARTIES.As used in.this Rental,Agreement,the terms"Lessor'.and"we"shall mean PTR, Inc.d/b/a Party Time.Rentah.The terms;'Lessee°::a..nd"you"shaltmean,the party.:_ executing this.Rental Ag'reementas such on the face hereof. 5. HOLD HARMLESS AGREEMENT.Lessee shall defend;indemnify and-hold harmless Lessor,and its employees agents end subsidiaries,from and:against all claims,liabilities :losses,damages to property or otherwise,and expenses,of everyeharaoter whatsoever;resulting from the actions,negligent or:ofhe.TW ise,-of Lessea,;:Lessee'semployees and agent: of Lessee or Lessee subcontractor,The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the indemnification provision in this paragraph. 6.., .TIME.All equipment rental charges are:for time out,NOT TIME USED,Most.prices:quoted are for a one day.(24 hours):charges.If equipmentJs needed.for a longer time period, we also have weekly(7 days)and monthly.(28 days)rates, 7. LIABILITY.All,equipment is for rentall:purposes only:and:t understood that the Lessor shall not responsible for-any accident or damage resulting directly or indirectly from the used of the leased equipment.The Lessor expressly disclaims.all warranties,either expressed or implied,:including.any.implied warranties of merchantability for a,particular purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims,-actions,proceedings,costs,damages to property,consequential damages,loss of income or any other incidental damages,even those damages caused by the negligence of the Lessor,including attorney's fees,arising out of,connected with dr resulting from the use of the equipment:including but.rtot limited ::o,the manufacture,selection,:delivery.possession',use,operation,or return of the equipment,.: is 8. COLLECTION COSTS.The Lessee agrees to pay all reasonable collection attorney:'s and.court'fees and other expenses_involved in the collection:of charges or enforcement of _the Lessor's_righis under-this contract.?_ 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les- sor.Lessor will repair.or replace the equipment with,similar equipment in good working order if.available,and if the.defect.is.the result of normal use.Lessor.is not responsible for any -'incidental damages or consequential,damages caused:by delays or otherwise,and Lessee hereby waives Any right or:entitl6nnent thereto;. 10. DAMAGE WAIVER,A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment Thikost is only mmorrepairable damage,:and is,:not to;be construed as insurance The damage waiver does not.cover damage caused by misuse,abuse nor does it cover theft:Minor damage is defined as damage:that cagbe repaired for an amount less than six'percent(6%)of the equipments rental fee. 11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment. The Lesseamust protect the equipment until itis.returned or until the:agreed,pick-up time and date.. 12. THEFT.•OF EQUIPMENT..The Lessee.agrees to pay for equipment(at is replacemerit costwhen.rented)for ail types of t6eft yste tous disappearance Damage Waiver:does not cover theft: 13. WEATHER RELATED RISKS Lessee assumes all weather,related risks.involved in bolding an.outdoor tented event Lessor will endeavor to tiainimize said risk,however,should the tenting become unstable due to high wind,snow,rain,flooding;extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of all charges. 14. DIRTY,.OR DAMAGED EQUIPMENT.Lessee:agrees to pay for any damage to rented equipment regardless of cause.:except reasonable wear and tear;.while eguipment;is out :of possession of Lessor.Lessee also:agrees to pay a reasonable clew.ping charge for all:equlpme�t returned dirty.Accrued rental charges oamot be:applied against the purchase or cost of repair ordamaged goods Rental Equipment damaged beyond repair will be paid far by Lessee at Replacement Costwhen rented The cost of repairs will be borne,by the Lessee,whether performed by the Lessor,or at the.Lessor's option by:others. 15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage to the leased equipment from.any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of :.rental fees. shall. the option of;repairling or replacing the equiprpent;and Lessee shall:be.responsible.for such costs: JJ;--DAYPAENHEDMS N.'e-require- valid Visa;Mastercard;Arnerican-E-xpress or-Disc over card=titrmber to make-a=reservation unless the-party re4ty-the-equipmentfias apre arranged account at Party Time;Renta1 The credit card number shalt secure the reservation until the date of the event,:If a credit card is not presented at:pick-up,then a.:c:.ash security deposit equal to the replacement cost of the equipment is required in addition to the rental fee: 17. CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies to.;allpparties,including.those who have pre;.arrange.tl:aocounts_at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a..1.00%fee__- 16"DELIVI=R AND:PICK.UR Delivery is made to closest.point truck can park;Extra charges wfil result irf deliveries to upstarts,,elevator use or arty pantwhere extra:time is lnvolved. Our service does not include set up and.knock down of tables and chairs.lf:this service is:required,arrangernenf should be made several dayspnor to delivery with:a special charge '..quoted.If rid arrangements are made and:this service is desired on delivery,our driver must call far.authorization If time permits,we will try:to accommodate you after guoting the price.On pick up where no prior arrangements have been made and'equipment is not knocked down'and assembled in on6-=aheltered area,tables and chairs will be'left until the next day_when a specia_I crew can qe scheduled There will bean_additional one day rental.A knock down fee will result_if equipment_is_sbll_set.up._ 19. PREPARATION OF SITE.Lessee agreesao.have the site upon,which the.:equip me.nt is to be.erected,free and clear of all.;obstacles,naturaland man-made prior to the arrival of the Lessors work crew:Lessee further Agrees to have all tents cleared f&removal prior to our arrival.All non leased equipment and decoratohss shall be cleared:and taken the site.If the: see fails to dorso,then Lessee shall pay all costs'irvolved.for any delay,addit'ionaffental,and all costs including collection and..:legal expense 20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities in the vidnity:of the Equipment"installation;..d tlrly marked prior:to'arrival of Lessors work`crew Lessee assumes full responsibility for damage to all Underground Facilities.To identify-Underground Facilities, Lessee must call'one week prior to installation.CALL BEFORE YOU DIG 800-382-5544. 211;':SET UP..TEAR:DOWN.Set up and/or tear down.of equipment is:.dlsb;available.Party.,TiMe:Rental .will:be happy to.quote a.charge to the.customer based on the':trental item to be set-up/torn down:Any equipment not previously scheduled to:be set#or torn down will.be assessed normal set—up/tat down:charges plus apinimurri$50 fee 22..IDENTLFiCAT10N,;When picking up rental equ.ipmenT at our location..we require a validlndiana Sate Driver s:License For'insurance purposes,we ere requiredfo photocopyahe Lessee's license. 23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment. Should an item not.work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or.we.will replace the item.Also,upon., picking up or accepting delivery of equipment be sure that you have.received'all of the tems:thatyou reserved_Provided that, 4 rtems.are not correct or acceptable we must be ';advised immediately in order to remedy the situab4n.The Lessee.shall use the equipment m a:careful and proper manner. •24. LIQUIDATED DAMAGES In the.event that the Lessor fails to;delivery any equipment,or is unable to remedy problems with defivered'egwpment-th_e Lessors sole responsibility shall be to refund to the Lessee the rental fee for the particular equipment. - 25. SEVERABILITY.If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted from this Rental Agreement,but such invalidity shall not affect other provisions that.can b:e:.given effect in the-absence of the invalid provisions: 26. ATTORNEY'S FEES;If the event that efther party files an actiori:in relation to thisAental Agreementa:the Unsuccessful party in th6-6ctionshall pay toahe successful party;in addition to all:other sums that either party may be:called upon to pay,-:a reasonable sum#or the successful party's:attorney's fees. 27,. LINENS.Table linens are inspected:prior to pick up,'and upon returm:DO NOT ROLL;:UP OR PLACE:WET LINENS 1N ANY BAG-mildew will result If there is dbvious damage such as mildew,excessive stains,burns or tears,you will be charged the cost of the linen and keep same as though it were'a sale.Return all linens dry and free of waste: 28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and casts incurred for damage and or..clean ing expense;to tent:aops due to cooking_processes under or near tents u 2014 by Busmessforms by in A Bmd Inc All RighCs Reserved.(13429) Unauthonzeit:reprod.Wi n Wlor redistnbution`stricily prohiBited VOUCHER NO. WARRANT NO. ALLOWED 20 Party Time Rental IN SUM OF$ 7250 N. Keystone Avenue Indianapolis, IN 46240 $101.76 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACCT#IrITLE AMOUNT Board Members 1203 187045 43-590.03 $101.76 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday,June 15,2015 i Director, Com unity Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by state Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units,price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 05/22/15 1117045 $101.76 I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer