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HomeMy WebLinkAbout71515 CRC Meeting Packet CARMEL REDEVELOPMENT COMMISSION AGENDA WEDNESDAY, JULY 15, 2015 – 6:30 P.M. COUNCIL CHAMBERS/ CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES a. June 17, 2015 b. July 8, 2015 3. FINANCIAL MATTERS a. Cash Flow Report b. Update on Outstanding Receivables c. Approval of Claims d. Special Matter 1. Action Item #1: Approval of Change Orders 4. EXECUTIVE DIRECTOR REPORT WITH UPDATE ON PROPERTIES 5. COMMITTEE REPORTS a. Finance Committee b. Architectural Review Committee 6. OLD BUSINESS 7. NEW BUSINESS a. Review quotes for Monon and Main Project b. Action Item #2: Approval of Monon and Main Project construction contract c. Action Item #3: Approval of Revised 2015 Budget d. Action Item #4: Approval of contract for City Center Phase II site engineering services (Enverity) e. Action Item #5: Approval of Palladium Landscape contract f. Action Item #6: Approval of Palladium Dome contract 8. OTHER BUSINESS 9. EXECUTION OF DOCUMENTS NEXT REGULAR MEETING: Wednesday, August 19, 2015, 6:30 p.m. 10. ADJOURNMENT 1 CARMEL REDEVELOPMENT COMMISSION July 15, 2015 – 6:30 p.m. Council Chambers/City Hall/One Civic Square Commissioners’ Notes Discussion Matter Call to Order 1. Pledge of Allegiance 2. Approval of Minutes a. June 17, 2015 b. July 8, 2015 3. Financial Matters a. Cash Flow Report  The EOM May balance: o Cash - $11,548,572 o Cash and Restricted Funds - $16,480,947 b. Update on Outstanding Receivables c. Approval of Claims The invoices submitted for approval by category are as follows:  Non- operating Expenses: $80,958.80 d. Special Matter i. Action Item #1: Approval of Change Orders 4. Executive Director Report with Update on Properties 5. Committee Reports a. Updates, if applicable, will be presented by the committees at the meeting. Requirements: None at this time. 6. Old Business 7. New Business a. Review quotes for Monon and Main Project b. Action Item #2: Approval of Monon and Main Project construction contract c. Action Item #3: Approval of Revised 2015 Budget d. Action Item #4: Approval of contract for City Center Phase II site engineering services (Enverity) e. Action Item #5: Approval of Palladium Landscape contract f. Action Item #6: Approval of Palladium Dome contract 8. Other Business 9. Execution of Documents a. Next Regular Meeting: Wednesday, August 19, 2015, 6:30 p.m. 10. Adjournment PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 5 Project Updates CITY CENTER Developer Partner: Pedcor Companies Allocation Area: City Center Project Summary: see below Use: Mixed-Use Figure 1 City Center Master Plan, provided by Pedcor City Center Development Company Hotel/ Motor Court Wr e n Windsor Park East Holland Playfair Baldwin/ Chambers PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 6 Phase 1 – complete 1) Apartments – Apartment demand remains strong, which supports the occupancy and rental rates. Current occupancy is at 91%. 2) Retail – Currently, Pedcor leases 95% of the total 79,570 in LSF. United Fidelity Bank opened in mid-May. Langton’s is scheduled to open in July. Beauty & Grace signed a lease for the western half of suite 159 (old Mangia). The build-out of that space will commence in July. If you know of retailers that would be great to have here, please contact Melissa Averitt at 705-7982 or Jimia Smith at 660-3388. Nash Building/ Parcel 73 1) Project Status – under construction 3) Retail – approximately 70% of the 9,500 sf of commercial space has been leased. The Art of Kitchen and Home (Mondana) will open in July and Graeter’s Ice Cream build- out will be underway soon. a) Apartments – 40% of the 30 apartments are leased. 2) CRC Commitments: Construction is complete. Final close-out is expected late June. Provide streetscape along Rangeline Road. Phase 2 1) Project Status – designs are in progress and construction has not started. a) Design Development drawings for Pedcor Sq. 5, Holland, and Playfair will be approved by the CRC Architectural Review Committee in July. Kent schematics will be submitted in June for review by the committee in July. b) The CRC Architectural Review Committee reviewed and approved the design drawing review for the Baldwin/Chambers, Veteran’s Way, and the site in May. c) The TRC met to draft an RFQ for the Park East Design- Build project. Fri, Sat, Sun, July 17, 18, 19 Passport to City Center with book offers and sidewalk concerts. More details coming soon. Thursday, August 20th ATI sidewalk concert starting at 6:30pm Friday, October 2 Oktoberfest CITY CENTER EVENTS PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 7 2) Proposed Construction/Use Sequence PROJECT USE PROJECT DATES DESIGN RENDERINGS PROVIDED BY PEDCOR Garage Park East A four-story parking structure with no less than 620 parking spaces, which will include up to approximately 28,000 square feet of commercial retail/office space. *CRC Public Bid project. Design/Build 2015-2016 Completion Q1/2 2017 Baldwin/ Chambers A four story building, of approximately 64,000 square feet, which will include luxury apartments and commercial retail/office space. Pedcor is currently working with four commercial businesses who will occupy approximately 14,000 sf of the commercial space. Start: Spring 2015 Completion Q4 2017 Holland A five story building, of approximately 63,000 square feet, which will include luxury apartments and commercial retail/office space. Start: Fall 2015 Completion Q4 2017 Playfair A five story building, of approximately 63,000 square feet, which will include luxury apartments and commercial retail/office space. Start: Fall 2015 Completion Q4 2017 Garage Retail See Garage East note above. Start: Fall 2015 Completion Q4 2017 Pedcor Office 5 A two story building, of approximately 20,000 square feet, which will include office space. Start: Fall 2015 Completion Q4 2017 Kent A three story building, of approximately 111,000 square feet of luxury apartments. Start: Fall 2015 Completion Q4 2017 PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 8 Wren A seven story building, of approximately 88,000 square feet, which will include luxury apartments and commercial office/retail space. Start: Fall 2016 Completion Q4 2018 Windsor A four story building, of approximately 64,000 square feet, which will include luxury apartments and commercial office/retail space. Start: Fall 2017 Completion Q4 2019 Eastern Motor Court Site A building, of approximately 76,000 to 91,000 square feet, which will include luxury apartments and commercial office/retail space designed so that in the future it could be in whole, or in part, converted to hotel rooms and/or hotel amenities. Start: Fall 2017 Completion Q4 2019 Hotel A four story hotel, of approximately 44,000 square feet, which will include parking. Start: TBD 3) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC None. 4) CRC Commitments An overview of commitments have been uploaded to the CRC website. Most significantly, the CRC commits to publicly bid a four-story parking garage with not less than 620 parking spaces. The CRC also commits to coordinate any significant site plan changes requested by Pedcor with City Council. PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 9 THE MEZZ/ MONON LOFTS 1) Developer Partner: Anderson Birkla 2) Allocation Area: City Center 3) Project Summary: Use: Primary Residential. 42 residential units with 8,500 square feet of office. Total project budget: $8-9 million Secured Tenants: A fitness company and Anderson Birkla headquarters Figure 2 Image provided by Anderson Birkla 4) Anticipated Project Schedule Office Move In June, 2015 Project complete August, 2015 PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 10 5) Construction Milestones a. Street sweeping is occurring weekly on Fridays or as needed. b. BUILDING 1 i. Cleaning of exterior brick and stone is currently being done. ii. EIFS work is nearing completion. iii. Miscellaneous finishes at 1st floor office space has commenced. iv. Floor tile work to begin the week of 06/22/15. v. Installation of the elevator is in progress. vi. Trim carpentry work and final painting is in progress. c. BUILDING 2: i. EIFS work is continuing. ii. The 4th floor residential units are nearing completion. iii. The 2nd floor residential units have final paint and all flooring has been installed. iv. MEP finishes work is currently in progress. v. Elevator contractor is completing their final adjustments. 6) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC None at this time 7) CRC Commitments Provide parking spaces on 3rd Ave and streetscape on the west and south side of the building and relocate street utilities. Site Improvements, Monon Connection path, Small pocket park (by developer) a. Original Budgets- not including construction change orders. Site Construction $67,021 (3rd Ave) Invoices are expected to be paid July 2015. Calumet Civil Contractors. Utility Relocation $250,000 Invoices are expected to be paid in summer 2015. Site Construction $ 242,979 (site work) Invoices are expected to be paid summer 2015. Midwest Constructors. b. Design Consultant: American Structurepoint PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 11 c. Construction Contractors: Calumet Civil Contractors/ Duke Energy/ Midwest Constructors d. CRC Commitment Schedule Design % Complete 100% Construction Start Date September 2014 Anticipated Project Completion August 2015 REFLECTING POOL 1) Contractor: Smock Fansler 2) Project Summary: Replace concrete coping with granite stone and install underdrain. 3) Total Project Budget: $613,500 Original Construction Contract $463,500 4) Anticipated Project Schedule Project complete June, 2015 5) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC None at this time. SOPHIA SQUARE PUBLIC PLAZA 1) Developer Partner(s): Carmel Lofts/ Keystone 2) Project Summary: Create a multi-purpose civic plaza serving residents and merchants of Sophia Square, City of Carmel festival goers, visitors of the Arts and Design District, and individuals/organizations that would reserve the space for special events. Total project budget: unconfirmed 3) Anticipated Project Schedule Design June-August 2015 Construction Late Summer/Fall 2015 4) Design Consultant: Context Landscape Architecture 5) Construction Milestones : n/a 6) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC Approve Context Design Contract 7/6/2015 agenda Approved PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 12 PALLADIUM DOME 1) Design Engineer: McComas Engineering 2) Contractor: TBD 3) Project Summary: Engineer and repair eight connections on a truss in the Palladium Dome. These connections were indicated by Walter P. Moore as connections that needed to be addressed to improve the structural longevity and long-term integrity. 4) Total Project Budget: TBD Engineering Contract $31,300 5) Anticipated Project Schedule Project Start May, 2015 Project Complete 2015 6) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC None PALLADIUM LANDSCAPING 1) Project Summary: In 2011, the CRC purchased limestone for the Palladium site with the intent to complete the landscape package. The current location where the limestone is stored is no longer. The project will include the installation of the existing limestone, site work, and landscape on the south and west sides of the Palladium. Total project budget: unconfirmed. This project is out to bid with a bid opening on 7/8/15 at 8am in the Council Chambers. 2) Anticipated Project Schedule Design Complete Re-package/Bid Spring/Summer 2015 Construction Complete October 1, 2015 3) Construction Milestones : n/a 4) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC None at this time PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 13 MONON AT MAIN STREET 1) Project Summary: Improve the safety and aesthetics along the Monon between Main Street and 1 st St. NW. Total project budget: $86,570 Project Partners: Carmel Parks and Recreation Department 2) Anticipated Project Schedule Design April-June 2015 Construction Summer/Early Fall 2015 3) Design Consultant: Context Landscape Architecture 4) Construction Milestones : n/a 5) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC None at this time FORMER PARTY TIME SITE 1) Developer Partner(s): Anderson Birkla 2) Economic Development Area: 126th Street 3) Project Summary: Mixed-use development, multiple buildings. Total project budget: unknown PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 14 4) Anticipated Project Schedule TIF Request 2015 Design/Construction start 2016 5) Construction Milestones : n/a 6) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC Purchase Agreement All agreements and the design will seek Council approval based on Ordinance Z-571-13 5/21/15 approved 7) CRC Commitments No commitments have been made at this point in the negotiations. MIDTOWN 1) Developer Partner(s): Old Town Development/ Barrett & Stokely 2) Economic Development Area: Old Town 3) Project Summary: Mixed-use development, multiple buildings. Total project budget: unknown Secured Tenants: unknown PROJECT UPDATES June 26, 2015 CRC Report for July 6, 2015 City Council Meeting Page | 15 4) Anticipated Project Schedule TIF Request 2015 Design/Construction Start Late 2015/2016 5) Construction Milestones : n/a 6) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC None at this time 7) CRC Commitments No commitments have been made at this point in the negotiations. Respectfully submitted, Corrie Meyer, AICP, RLA, LEED AP Director Carmel Redevelopment Commission/Department June 26, 2015 Prepared for David Bowers and Bob Dalzell -End Report- CRC Meeting, June 17, 2015 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, June 17, 2015 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Jeff Worrell Present Treasurer Diana Cordray Not Present Member Bill Brooks Present Member Robert Dalzell Not Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present Legal Consultant Ryan Wilmering Present President Bill Hammer called the meeting to order at 6:32 p.m. The Pledge of Allegiance was said. Approval of Minutes May 21, 2015: Mr. Worrell moved to approve, seconded by Mr. Brooks. Approved unanimously. Financial Matters Mr. Lee stated the end of month May balance of the Commission totaled $5,104,828.00 and $8,937,142.00 with restricted funds. He also stated the June TIF was received and, after subtracting the developer “pass thru” and the Parkwood funds, $9.2 million was received. The Parkwood funds, which will go into the supplemental reserve, was $1.1 million. Mr. Lee gave an update on outstanding receivables. Approval of Claims Mr. Lee requested the Commission approve non-operating invoices in the amount of $9,853,074.00. Mr. Lee noted of that, $9.5 million is for developer and debt related bonds to be paid in June and July. Mr. Brooks moved to approve payment of non-operating invoices in the amount of $9,853,074.00, seconded by Mr. Bowers. Passed unanimously. Mr. Worrell stated he would like confirmation that the issues in the audit are being addressed. Mr. Lee explained some issues were from a previous audit and resolved. The other item involved the separation of the TIF districts and how to account for those. The CRC relies on the treasurer to meet financial state requirements. Mr. Hammer and Mr. Bowers contributed to the discussion. Approval of Change Orders Mr. Lee presented and gave background on one change order for the Mezz project in the amount of $4,231.75. Mr. Worrell moved to approve the change orders for the Mezz project per State Board of Accounts requirements, in the amount of $4,231.75 payable from 902 funds. Seconded by Mr. Bowers and approved unanimously. Executive Director Report with Update on Properties Mrs. Meyer provided an update regarding the following projects: the reflecting pool, the Monon at Main Street, the plaza designs inside Sophia Square, the Nash streetscape and the Mezz. CRC Meeting, June 17, 2015 2 Mrs. Meyer stated that the Party Time purchase agreement was approved and now in process of structuring a project agreement with developer. This is also the case for the Midtown Project. The Pedcor construction drawings of City Center Phase II Baldwin/Chamber building will be ready by the end of June with groundbreaking before the end of this year. Committee Reports Mr. Bowers stated the Finance Committee met and answered questions and issues concerning the audit and will continue discussions over the upcoming months. Mr. Bowers also stated the Finance Committee discussed amending the budget and presenting it next month. Mr. Worrell stated the Architectural Review Committee met and discussed the Palladium landscape package and Monon and Main Street improvements. Old Business None at this time. New Business Approval of Resolution 2015-6 amending the Grand and Main Bond Resolution Mrs. Meyer gave background and stated that the edits to the resolution will allow TIF funds to go towards a pedestrian promenade instead of a subsidiary street. Mr. Steve Warner of Edward Rose Development Carmel, LLC was called to the podium to discuss details regarding the bond resolution. Discussion ensued. Mr. Worrell and Mr. Bowers both stated this was a positive for the city. Mr. Bowers moved to approve Resolution 2015-6 amending Exhibit A to the TIF Pledge Resolution 2014-11 regarding the Grand and Main development, seconded by Mr. Brooks. Mr. Hammer noted the City Council has already approved a similar amendment. Motion passed unanimously. Approval of Project Agreement Grand and Main Mrs. Meyer stated the Project Agreement is a legally binding final agreement that will solidify the commitments that are made by Edward Rose for the use of TIF funding in addition to the bond resolution that was just approved. Mr. Bowers stated the current property is for-profit. He asked if the site was sold in the future, could it be sold to a not-for-profit, which would result in no collection of property taxes. Mr. Warner said the intent is not to sell it to a not-for-profit. Mr. Bowers asked what are the consequences if it is sold in the future to a not-for-profit organization. Mr. Warner stated it is a developer-backed bond and the obligation lies with Edward Rose to fund the bonds. Mr. Bowers moved to approve the Project Agreement with Edward Rose, as submitted with Exhibit A changed, and designate the President and Vice President of the Commission to sign the agreement. Seconded by Mr. Worrell and passed unanimously. Mr. Worrell, Mr. Bowers and Mr. Brooks continued discussion on the not-for-profit topic and the future expiration of the TIF. Mr. Wilmering stated there is always a risk a property can change to a not-for-profit. The 75/25 split allows the commission to receive 25%, unless it is a not-for- profit. However, the commission would still receive 25% of the amount of not-for-profit property tax. CRC Meeting, June 17, 2015 3 Approval of Resolution 2015-7 Intent of TIF Increment Mr. Lee stated each year the Commission notifies the different taxing entities of the intent to keep or let go some of the increment. Mr. Lee suggested that for the year of 2016 the CRC continues to capture all the increment and notify the taxing entities. Discussion ensued. Mr. Brooks moved to approve the Resolution 2015-7, which is the Resolution of the City of Carmel Redevelopment Commission of its determination of need to capture Tax Increment Revenues. Seconded by Mr. Bowers and approved unanimously. Approval of Tarkington Garage Masonry Contract Signature Construction Mrs. Meyer provided background and explained the design plan to complete the facade. This is a smaller contract and, although public bids were not required, the CRC did receive three quotes from different contractors. Signature Construction was the lowest bid at $9,700.00. Discussion ensued. Mr. Worrell moved to approve the masonry contract with Signature Construction in the amount of $9,700.00, payable from the 902 funds. Discussion ensued. Mr. Bowers seconded and the motion was approved unanimously. Other Business None at this time. Mr. Hammer encouraged participants to take part in the Summer Concert Series taking place at the Gazebo on Wednesday evenings, as well as Jazz on the Monon, planned for certain Saturday evenings this summer. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Brooks. The meeting was adjourned at 7:09 p.m. The next regularly scheduled meeting is Wednesday, July 15, 2015 at 6:30 p.m. An executive session was held directly prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. CRC Meeting, July 8, 2015 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, July 8, 2015 ATTENDANCE: President Bill Hammer Not Present Vice President Dave Bowers Present Secretary Jeff Worrell Present Treasurer Diana Cordray Not Present Member Bill Brooks Present Member Robert Dalzell Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present Legal Consultant Ryan Wilmering Not Present Vice President Dave Bowers called the meeting to order at 8:00 a.m. The Pledge of Allegiance was said. Bid Opening: Parcel 7 – Palladium Landscaping Brandon Bogan, of CSO Architects, opened and read aloud the bids. Staff will review documents and recommend an awarding of contract at the next meeting. Old Business Mrs. Meyer gave background and stated there were three quotes for Palladium Dome repairs. Staff will review documents and recommend an awarding of contract at the next meeting. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Worrell. The meeting was adjourned at 8:05 a.m. A public Finance Committee meeting will be held on Thursday, July 9, 2015 at 3:30 p.m. The next regularly scheduled meeting is Wednesday, July 15, 2015 at 6:30 p.m. OP E R A T I N G I N V O I C E S ( i n f o r m a t i o n a l ) Ju l y 2 0 1 5 Page 1 Ve n d o r / P r o v i d e r I n v o i c e # D a t e A m o u n t T y p e o f s e r v i c e s r e n d e r e d / P r o p e r t y L o c a t i o n 30 0 O f f i c e S u p p l i e s Of f i c e D e p o t 7 7 3 9 9 6 1 7 7 0 0 1 0 6 / 0 3 / 1 5 2 2 . 6 5 $ g e n e r a l o f f i c e s u p p l i e s Su b - t o t a l : O f f i c e S u p p l i e s 22 . 6 5 $ To t a l : 3 0 0 22 . 6 5 $ 40 0 O t h e r P r o f e s s i o n a l F e e s In n o v a t i v e P l a n n i n g , L L C 2 0 1 5 0 7 0 7 / 0 1 / 1 5 9 , 3 3 3 . 3 3 $ p r o f e s s i o n a l s e r v i c e s a s C R D D i r e c t o r f o r J u n e 2 0 1 5 Su b - t o t a l : O t h e r P r o f e s s i o n a l F e e s 9, 3 3 3 . 3 3 $ P o s t a g e Fe d E x 5 - 0 5 3 - 1 9 3 3 4 0 6 / 0 3 / 1 5 4 3 . 7 2 $ P o s t a g e t o s h i p p a c k a g e t o B r a d M e y e r Su b - t o t a l : P o s t a g e 43 . 7 2 $ G e n e r a l I n s u r a n c e Hy l a n t 8 3 2 4 4 0 6 / 2 5 / 1 5 1 0 0 . 0 0 $ 2 0 1 5 P O B b o n d f o r o n e c o m m i s s i o n e r Su b - t o t a l : G e n e r a l I n s u r a n c 10 0 . 0 0 $ E l e c t r i c i t y Du k e E n e r gy 60 5 1 5 - 1 , 7 0 6 1 5 - 1 , 7 0 6 1 5 - 2 6/ 5 / 1 5 a n d 7 / 6 / 1 5 31 2 . 0 1 $ e l e c t r i c i t y f o r 4 5 7 3 r d A v e S W , 2 6 E M a i n , 3 5 E M a i n Su b - t o t a l : E l e c t r i c i t y 31 2 . 0 1 $ W a t e r a n d S e w e r Ca r m e l U t i l i t i e s 7 0 3 1 5 a n d 8 0 2 1 5 7/ 3 / 1 5 a n d 8 / 2 / 1 5 94 0 . 2 6 $ w a t e r a n d s t o r m w a t e r c o n s o l i d a t e d b i l l i n g for CRC propertie s Su b - t o t a l : W a t e r a n d S e w e r 94 0 . 2 6 $ To t a l : 4 0 0 10 , 7 2 9 . 3 2 $ 50 0 O t h e r C o n t r a c t e d S e r v i c e s Ic e M o u n t a i n D i r e c t 0 5 F 0 1 2 1 9 7 5 5 9 3 0 7 / 0 2 / 1 5 6 7 . 4 7 $ w a t e r Sh i r l e y E n g r a v i n g C o . 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Carmel Redevelopment Commission Annual Budget Summary Update as of 6/30/15 Reference BC D E F GReference 1 Actual Actual PROJECTED 1 2 May June July Total % Complete 2015 Budget 2 3 Projections 3 4 BEGINNING BALANCE WITHOUT  RESTRICTED FUNDS $5,053,487 $5,104,828 $11,548,572  4 5 5 6 RECEIPTS ‐ TIF  6 7 Interest 29                               7 8 Restricted TIF Revenue 8 9 Parkwood TIF 1,100,060              1,954,580                  1,927,820 9 10 Unrestricted TIF Revenue 10 11 Increment Net of Developer Pass Through 0 9,897,168 (682,403)                      17,076,430               55%18,029,910 11 12 Total TIF 0 10,997,229 (682,403)                      19,031,010               55%19,957,730 12 13 13 14 Less Transfers to Reserves 14 15 Transfer to Supplemental Reserve Fund ‐ Parkwood TIF 0 1,100,060 ‐                                     1,954,580                  1,927,820 15 16 Transfer to Supplemental Reserve Fund ‐ Excess TIF per RDA 157,817                       157,817 016 17 Total Transfers to Reserves 0 1,100,060 157,817                       2,112,397                  1,927,820 17 18 18 19 Less Debt Service 19 20 Certificates of Participation, Series 2010C 0 0 682,113 1,363,619                  0%1,363,619 20 21 Illinois Street Bond 0 0 458,324                       913,169                     0%913,169 21 22 2013 Illinois Street Bond 0 0 110,013                       220,025                     0%220,025 22 23 2005 and 2014 PAC Lease 0 2,826,500 5,653,000                  50%5,653,000 23 24 2012 Lease 0 0 4,980,000                    9,962,000                  0%9,962,000 24 25 Total Debt Service 0 2,826,500 6,230,449                    18,111,813               16%18,111,813 25 26 26 27 TOTAL RECEIPTS ‐ TIF 0 7,070,668 (7,070,668) (1,193,171)‐8645%(81,903)                    27 28 28 29 RECEIPTS ‐ NON TIF  29 30 Interest 2,896                          30 31 Energy Consumption Payments 26,922 26,922 26,922 323,060                     50%323,060 31 32 REI Energy Payments (2015) 0 20,923 10,462 125,538                     67%125,538 32 33 4CDC Grants 0 74,224 400,000                     36%400,000 33 34 Civic Rent 00 250,000                     0%250,000 34 35 Keystone Group, LLC Receivable (Bond Enhancement) 2014 190,092 0 190,092                     0%035 36 Keystone Group, LLC Receivable (Bond Enhancement) 2015 0 0 185,094                     0%200,000 36 37 Sale of Real Property 0 0 1,722,000 0%37 38 Miscellaneous Receipts 0 47,133 218,425 0%038 39 TOTAL RECEIPTS ‐ NON TIF 217,014            169,201               37,383                        3,417,105                 50%1,298,598 39 40 TOTAL RECEIPTS   217,014 7,239,870 (7,033,285)2,223,934 1,216,695 40 41 41 42 42 43 EXPENDITURES 43 44 Project Professional Fees 44 45 Legal Fees 27,643 4,055 555 362,000                     28%588,000 45 46 Architecture/Engineering Fees 0 0 38,742 75,700                       0%10,000 46 47 City Center Design Soft Costs 0 0 2,000 331,300                     0%047 48 Accounting Fees 700 5,750 31,450                       52%31,450 48 49 Miscellaneous Professional Fees 0 0 30,000                       1%30,000 49 50 Construction 50 51  Mezz Building Site Construction 107,337 0 334,306                     32%334,306 51 52  Mezz Utility Relocation 0 0 250,000                     0%250,000 52 53  Nash Streetscape 29,993 0 2,188                            48,335                       62%48,335 53 54 Capital Improvement Projects 0 304,860 2,760,587                  30%1,000,000 54 55 Bond and Trustee Fees 0 1,750 22,922                       12%22,922 55 56 Village Financial Secondary IPC 0 0 37,474                          138,789                     77%79,954 56 57 2006 COIT Refunding Bond 0 479,711 959,243                     50%959,243 57 58 Reimbursement of Actual Expenditures for Redevelopment Department 0 0 566,517                     8%524,665 58 59 Sophia Square Garage Expenses 0 0 300,000                     0%300,000 59 60 Miscellaneous Expenditures 0 0 10,000                      9%10,000 60 61 TOTAL EXPENDITURES 165,673            796,125               80,959                        6,221,148                 29%4,188,875                61 62 TRANSFERS FROM RESTRICTED FUNDS 62 63 Transfer from Energy Center Consumption Reserve 00%063 64 Transfer from Civic Rent Reserve 00%064 65 Total Transfers From Restricted Funds 00 0 65 66 666767 68  ENDING BALANCE WITHOUT RESTRICTED FUNDS $5,104,828 $11,548,572 $4,434,328 $1,033,255 2,146,190               68 69 RESTRICTED FUNDS 69 70 Energy Center Consumption Reserve Beginning Balance 502,055 502,055 502,055                       501,760 100%500,000                     70 71 Civic Rent Reserve Beginning Balance 802,341 802,341 802,341                       801,870 100%800,000                     71 72 Supplemental Reserve Fund Beginning Balance 2,527,918         2,527,918            3,627,978                  2,526,433                 100%2,526,168                72 73 RESTRICTED FUNDS BEGINNING BALANCE 3,832,314           3,832,314              4,932,375                    3,830,063 3,826,168                  737474 75 TRANSFERS IN/(OUT) OF RESERVES 75 76 Energy Center Consumption Reserve Transfers In/(Out)295 0%076 77 Civic Rent Reserve Transfers In/(Out)471 0%077 78 Supplemental Reserve Fund Transfers In/(Out) 1,100,060            157,817                     2,113,882 57%1,927,820 78 79 TOTAL RESERVE FUNDS TRANSFERS ‐                         1,100,060            157,817 2,114,649 57%1,927,820                798080 81 ENDING BALANCE FOR RESTRICTED FUNDS 3,832,314 4,932,375 5,090,192                  5,944,711                 5,753,988                81 82 ENDING BALANCE WITH RESTRICTED FUNDS $8,937,142 $16,480,947 $9,524,520 $6,977,966 $7,900,178 82 A Date Amount Source Description 6/2/2015 10,461.50 REI Energy payment - Tarkington and Office Building One (May) 6/4/2015 26,921.64 City of Carmel Energy payment - Palladium, City Hall, Police Department, Fire Department (June) 6/15/2015 10,461.50 REI Energy payment - Tarkington and Office Building One (June) 6/19/2015 46,962.88 Pedcor Nash PIATT payment for June 2015 6/19/2015 169.90 Walter P Moore Reimbursement check for invoice billed twice 6/30/2015 74,224.00 4CDC Second quarterly grant to CRC for 2015 Total $169,201.42 Carmel Redevelopment Commission 902 Fund Non-TIF Revenue June 2015 Carmel Redevelopment Commission Meeting Agenda Item Action Item # 2 PRESENTER Corrie Meyer ACTION REQUESTED Approval ITEM/SUBJECT Approval of Monon and Main construction contract BUDGET APPROPRIATION TBD at Meeting MEETING DATE July 15, 2015 SUMMARY: The CRC will be receiving quotes for this construction project on 7/15 at 4pm. The CRC staff will be recommending a construction contractor for the Monon and Main project at the meeting. The work will include installing a bike parking area adjacent to the Monon just north of Main Street and stairs north of the bike parking area on the west side of the Monon. The bike parking “mural poles” will include an artistic visual element. MOTION: Motion to approve the Monon and Main construction contract with <TO BE ANNOUNCED AT MEETING> in the amount of <TO BE ANNOUNCED AT MEETING>, payable from 902 funds. Carmel Redevelopment Commission Meeting Agenda Item Action Item # 3 PRESENTER Mike Lee ACTION REQUESTED Approval ITEM/SUBJECT Approval of Revised 2015 Budget BUDGET APPROPRIATION MEETING DATE July 15, 2015 SUMMARY: The CRC staff recommends revising the 2015 Budget based on actual figures through the first six months of 2015 and projections for the remainder of 2015. MOTION: Motion to approve the Carmel Redevelopment Commission’s revised 2015 Budget as presented. Carmel Redevelopment Commission Meeting Agenda Item Action Item # 4 PRESENTER Corrie Meyer ACTION REQUESTED Approval ITEM/SUBJECT Approval of City Center Phase II site engineering contract BUDGET APPROPRIATION $126,750 MEETING DATE July 15, 2015 SUMMARY: The CRC staff recommends Enverity Engineering to perform engineering services for the City Center Phase II overall site, Veteran’s Way Extension, the Park East Garage and the South Parking Lot Expansion. MOTION: Motion to approve the City Center Phase II site engineering contract with Enverity Engineering in the amount of $126,750, payable from 902 funds. EXHIBIT A – SCOPE OF WORK REMAINDER OF SITE Overall Site “A” Veteran’s Way Extension Park East Garage Overall Site “C” South Parking Lot Expansion 1 of 3 Enverity Engineering 1. PROJECT SCOPE 1.1 The remaining undeveloped are of the Carmel City Center project consists of approximately 7.6 acres. The site is bordered by the Monon Trial to the west, the Existing Phase 1 City Center Development to the north, The Nash Building and Rangeline Road to the east, and Monon Green Blvd. to the south. 1.2 The Remainder of Site project for Public Bid is split in five areas, as shown in the Remainder Site Plan Exhibit A-1, and noted as “Overall Site A”; Veteran’s Way Extension; Park East Garage, “Overall Site C”, and South Parking Lot Expansion. As this is for contractual reasons, the design work shall be completed as one site design. 1.3 Civil engineering services will be provided for the Veteran’s Way Extension; including the hardscape grading and drainage at the plaza level, the monumental steps, as well as the lower level. Detailing of hardscape paving, planting walls, and railing is included. 1.4 Civil engineering services for Overall Site “A” will also include field investigation and evaluation of the existing Phase 1 and NASH areas (Parcel 5) to incorporate their existing site components and surface runoff into the utility design of the remainder of site project and inclusion on the existing storm water detention. 2 ENVERITY SCOPE OF SERVICES 2.1 General site construction scope items include sidewalks, curbing, parking lots, drives, storm sewer pipe, inlets, storm water quality, grading, and sanitary sewer and water service, as is typical for site development projects of this type. The proposed professional civil/site fees for the project’s bid sets cover the following services: 2.1.1 We will participate in each phase of the project including Schematic, Design Development, Construction Documents, Regulatory Approvals, Bidding, and Construction Administration. 2.1.2 Participation in owner and design team meetings, as requested, for the development and coordination of the project. It is anticipated that design team meetings will occur every other week during the DD phase, and every 3 weeks during the CD phase. 2.1.3 Enverity will coordinate new utility services for the project with the design team, the architect, the City of Carmel, and the appropriate utility companies. 2.1.4 Enverity will provide landscape architectural design services for each phase of the project. Material selections and patterns will be coordinated with PedCor to assure consistent project design “vision” throughout. 2 of 3 2.1.5 We will produce final civil/site Construction Plans and Technical Specifications for the project, coordinate site design requirements and related modifications as required by the City of Carmel, the State of Indiana, and Hamilton County agencies. It is anticipated that the civil/site construction drawings will consist of:o Site Cover Sheet o Existing Conditions/Site Demolition Plan o Site Layout Plan o Enlarged Dimensioned Site Plan of Critical Areas o Site Grading and Drainage Plan o Enlarged Grading Plan of Critical Areas o Storm Water Pollution Prevention Plan o Storm Water Pollution Prevention Details and Notes o Site Utility Plan o Storm and Sanitary Plan and Profiles o Landscape Plan and Details o Site Construction Details o Technical Specifications 2.1.6 Enverity will prepare required design calculations for approval; including drainage and storm water quality. Calculations will be formalized in a bound report. 2.1.7 The final civil/site construction plans will be submitted to local and state regulatory agencies for review and approval. *Plans and calculations are anticipated to be submitted to the following: o City of Carmel Plan Commission o City of Carmel Technical Advisory Committee o City of Carmel Department of Engineering - Stormwater Permit o IDEM o Hamilton County Drainage Board (if outlet permit required) o Carmel Board of Public Works and Safety *Applications will be made for civil construction plan approvals. Actual permits will be obtained by the Owner or the appointed Contractor. All associated application, plan review, and permit fees will be paid by the Owner and/or Contractor. Enverity will attend meetings associated with regulatory approval of the final construction plans. Enverity anticipates assisting the Owner, Architect, and/or Counsel in the presentation to the Plan Commission, and Special Sub-Committee. Enverity will also attend and assist in the presentation to the Technical Advisory Committee and respond to comments as necessary. 2.2 During bidding and construction, Enverity will review shop drawings for compliance with the construction documents and respond to Requests for Information (RFI). Clarifications and/or supplemental instructions will be issued as necessary during the construction phase of the project. 2.3 We will perform periodic observation of construction for items designed by this office to verify construction is generally complying with the plans and specifications. 3 of 3 This observation is limited to twenty five (25) visits during construction of elements designed by this office. 2.4 Deliverable documents, drawings and specifications, will be delivered electronically in PDF format. 3 OUTSIDE SERVICES 3.1 The following is an outline of the various services that will be provided by other consultants and coordinated with Enverity. 3.1.1 Architecture shall be by PedCor Design Group. 3.1.2 Boundary, Topographic, and Utility Survey shall be by an Owner selected Survey firm. Said survey shall be provided for use in AutoCAD format. 3.1.3 Soil Borings and Geotechnical Report shall be by an Owner selected Soils Engineer. 3.1.4 MEP design services by others. 3.1.5 All detailed estimating of probable construction cost shall be by others. EXHIBIT B – FEES REMAINDER OF SITE Overall Site “A” Veteran’s Way Extension Park East Garage Overall Site “C” South Parking Lot Expansion 1 of 3 Enverity Engineering 1 COMPENSATION The Civil Engineering fees for the scope of work described herein will be a lump sum fee of $126,750.00 Billings will be submitted monthly based on the percentage of work completed within the phased fee structure indicated below with allocation to the project elements identified. Schematic Design Phases and Design Development Phases for Overall Site “A” and Veteran’s Way have been contracted and completed separately. SEQUENTIAL BILLING STRUCTURE Overall Site “A” Schematic Design Phase completed Design Development Phase completed Construction Documents Phase $26,250.00 Regulatory Approvals $13,125.00 Bidding Phase $3,750.00 Construction Administration Phase $ 5,625.00 Overall Site “A” Total Fees $48,750.00 Veteran’s Way Extension Schematic Design Phase completed Design Development Phase completed Construction Documents Phase $7,000.00 Regulatory Approvals $3,500.00 Bidding Phase $1,000.00 Construction Administration Phase $1,500.00 Veteran’s Way Extension Total Fees $13,000.00 Park East Garage Schematic Design Phase $3,000.00 Design Development Phase $7,500.00 Construction Documents Phase $10,500.00 Regulatory Approvals $5,000.00 Bidding Phase $1,500.00 Construction Administration Phase $2,500.00 Park East Garage Total Fees $30,000.00 Overall Site C Schematic Design Phase $2,000.00 Design Development Phase $5,000.00 Construction Documents Phase $7,000.00 Regulatory Approvals $3,500.00 Bidding Phase $1,000.00 Construction Administration Phase $1,500.00 Overall Site “C” Total Fees $20,000.00 2 of 3 South Parking Lot Expansion Schematic Design Phase $1,500.00 Design Development Phase $3,750.00 Construction Documents Phase $5,250.00 Regulatory Approvals $2,625.00 Bidding Phase $750.00 Construction Administration Phase $1,125.00 South Parking Lot Expansion $15,000.00 2 ADDITIONAL SERVICES Additional services are not anticipated, but if required, shall be in accordance with Article 4 of the Agreement, and will be billed at a mutually agreed lump sum or based on Enverity’s standard hourly rates. Enverity will not proceed with additional services without prior communication and approval. 5.1 The following services can be subcontracted, coordinated or performed for additional fees if requested: o Plan Commission Booklets o Public Notices/Certified Mailings o Offsite Sewer and/or Water Main Extension Design o Redesign of the existing or design of additional storm water detention o Remediation recommendations and guidelines for the existing detention o Construction Logistic Plans o Traffic Studies o Topographical and situational surveys o Re-division of Bid Packages o Wetland Delineations or Permitting (IDEM, Corps of Engineers, etc.) o LEED Certification Process 5.2 Change orders issued during construction as required specifically by Owner changes in scope shall be considered an additional service. 5.3 Construction administration site visits beyond the frequency identified above may be considered an additional service. 5.4 Printing costs will be reimbursable if paper documents are requested. Additional services will be requested if electronic documents must be submitted in formats other than PDF (for final documents) or basic AutoCAD files for coordination. Carmel Redevelopment Commission Meeting Agenda Item Action Item # 5 PRESENTER Corrie Meyer ACTION REQUESTED Approval ITEM/SUBJECT Approval of Palladium landscaping contract BUDGET APPROPRIATION $1,243,000 MEETING DATE July 15, 2015 SUMMARY: The CRC staff recommends selecting JBM Contractors as the construction contractor for the Palladium landscaping project. The work will include installation of the limestone piers and planters, lighting and electrical work, drainage and backfilling, landscaping and irrigation. The contract amount includes their base bid of $1,235,000 and the second alternate add of $8,000 for building foundation plantings. MOTION: Motion to approve the Palladium landscaping contract with JBM Contractors in the amount of $1,243,000, payable from 902 funds. Carmel Redevelopment Commission Meeting Agenda Item Action Item # 6 PRESENTER Corrie Meyer ACTION REQUESTED Approval ITEM/SUBJECT Approval of Palladium dome repairs contract BUDGET APPROPRIATION $55,000 MEETING DATE July 15, 2015 SUMMARY: The CRC staff recommends selecting Ben Hur Construction as the construction contractor for the Palladium dome repairs project. The work includes repairing the eight connections on truss T2 that were identified in the report provided by Walter P Moore. MOTION: Motion to approve the Palladium dome repairs contract with Ben Hur Construction in the amount of $55,000, payable from 902 funds.