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Home My WebLink AboutCRC-07-15-15 CARMEL REDEVELOPMENT COMMISSION AGENDA WEDNESDAY, JULY 15, 2015—6:30 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES a. June 17, 2015 b. July 8, 2015 3. FINANCIAL MATTERS a. Cash Flow Report b. Update on Outstanding Receivables c. Approval of Claims d. Special Matter 1. Action Item #1: Approval of Change Orders 4. EXECUTIVE DIRECTOR REPORT WITH UPDATE ON PROPERTIES 5. COMMITTEE REPORTS a. Finance Committee b. Architectural Review Committee 6. OLD BUSINESS 7. NEW BUSINESS a. Review quotes for Monon and Main Project b. Action Item #2: Approval of Monon and Main Project construction contract c. Action Item #3: Approval of Revised 2015 Budget d. Action Item #4: Approval of contract for City Center Phase II site engineering services(Enverity) e. Action Item #5: Approval of Palladium Landscape contract f. Action Item #6: Approval of Palladium Dome contract 8. OTHER BUSINESS 9. EXECUTION OF DOCUMENTS NEXT REGULAR MEETING: Wednesday,August 19,2015,6:30 p.m. 10. ADJOURNMENT CARMEL REDEVELOPMENT COMMISSION July 15,2015—6:30 p.m. Council Chambers/City Hall/One Civic Square Commissioners' Notes Discussion Matter Call to Order 1. Pledge of Allegiance 2. Approval of Minutes a. June 17,2015 b. July 8,2015 3. Financial Matters a. Cash Flow Report • The EOM May balance: o Cash - $11,548,572 o Cash and Restricted Funds-$16,480,947 b. Update on Outstanding Receivables c. Approval of Claims The invoices submitted for approval by category are as follows: • Non-operating Expenses: $80,958.80 d. Special Matter i. Action Item#1: Approval of Change Orders 4. Executive Director Report with Update on Properties 5. Committee Reports a. Updates, if applicable,will be presented by the committees at the meeting. Requirements:None at this time. 6. Old Business 7. New Business a. Review quotes for Monon and Main Project b. Action Item#2: Approval of Monon and Main Project construction contract c. Action Item#3: Approval of Revised 2015 Budget d. Action Item#4: Approval of contract for City Center Phase II site engineering services(Enverity) e. Action Item#5: Approval of Palladium Landscape contract f. Action Item#6: Approval of Palladium Dome contract 8. Other Business 9. Execution of Documents a. Next Regular Meeting: Wednesday,August 19,2015,6:30 p.m. 10. Adjournment 1 CRC Meeting, July 15, 2015 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, July 15, 2015 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Jeff Worrell Present Treasurer Diana Cordray Not Present Member Bill Brooks Not Present Member Robert Dalzell Present Member Michael Kerschner Not Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present Legal Consultant Karl Haas Present President Bill Hammer called the meeting to order at 6:30 p.m. The Pledge of Allegiance was said. Approval of Minutes June 17, 2015: Mr. Dalzell moved to approve, seconded by Mr. Bowers. Approved unanimously. July 8, 2015: Mr. Dalzell moved to approve, seconded by Mr. Bowers. Unanimously approved. Financial Matters Mr. Lee stated the end of month June balance of the Commission totaled $11,548,572 and, with restricted funds,the total was$16,480,947. He also stated the reason the balance was so high was TIF funds were received in June but there was also $6.2 million in debt service due in July. Mr. Lee gave an update on outstanding receivables. Approval of Claims Mr. Lee requested the Commission approve non-operating invoices in the amount of$80,958.80. Mr. Bowers moved to approve payment of non-operating invoices in the amount of$80,958.80, seconded by Mr. Dalzell. Passed unanimously. Approval of Change Orders Mr. Lee stated there were no change orders at this time. Executive Director Report with Update on Properties Mrs. Meyer provided an update regarding the following projects: the reflecting pool, the Monon at Main Street, the Sophia Square courtyard designs, the Nash streetscape, the Mezz, the Palladium dome and landscaping, the Party Time site, and the Midtown Project. The City Center Phase II Baldwin/Chamber building will break ground before the end of this year. Mrs. Meyer noted that the newest tenant in the Nash building, The Art of Kitchen and Home, is now open, and Graeter's Ice Cream will be opening soon. Discussion ensued. Committee Reports Mr. Bowers asked Mrs. Meyer to give a summary of the public Finance Committee meeting held last Thursday,July 9, 2015. Mrs. Meyer stated several people attended the public meeting, with topics focusing on the goals for 2015, including managing revenue to align with expenditures, 1 CRC Meeting, July 15, 2015 hitting the target of a$500,000 year-end balance, and taking into consideration capital improvement projects that were unfinished. She continued to explain significant changes to projects incorporated into the 2015 proposed/amended budget and other financial topics discussed at the public meeting. Discussion ensued. Mr. Worrell stated the Architectural Review Committee met July 7, 2015 and discussed the following projects: additional improvements for Monon & Main, Sophia Square public space, Pedcor drawings for Holland and Playfair. Old Business None at this time. New Business Mrs. Meyer reviewed quotes for the Monon and Main Project and gave background on items of improvement. The scope of the work is to provide bike parking and improve safety for public areas near Bub's on the Monon trail. The bike parking"mural poles"will include an artistic visual element. The Parks department approved $50,000 for the project and was supportive of the design. Mrs. Meyer stated there were other approvals necessary before they were able to make a decision on the three quotes received. Approval of Monon and Main Project construction contract Mr. Hammer stated this action item should be tabled for another time once a decision on the winning quote had been determined. Mr. Worrell moved to table this item for another time, Mr. Bowers seconded. The motion to table the item was approved unanimously. Approval of Revised 2015 Budget Mr. Hammer stated there had been much discussion on the budget earlier in the meeting and asked for any further questions. Mr. Bowers motioned to approve the Carmel Redevelopment Commission's revised 2015 Budget as presented. Mr. Dalzell seconded. Unanimously approved. Approval of contract for City Center Phase 11 site engineering services (Enverity) Mrs. Meyer presented this contract as evidence that the project is moving forward. It is one of many contracts that the commission will take under consideration because of the city-backed bond structure agreement. Professional services, such as site engineering, are qualified TIF-bond expenses. Mr. Dalzell motioned to approve the City Center Phase II site engineering contract with Enverity Engineering in the amount of$126,750, payable from 902 funds. Mr. Worrell seconded. Approved unanimously. Approval of Palladium Landscape contract Mrs. Meyer provided background and explained the bids were opened at the July 8, 2015 Special Meeting. She recommended the selection of JBM Contractors as the construction contractor for the project. The work includes installation of the limestone piers and planters, lighting and electrical work, drainage and backfilling, landscaping and irrigation. Pending approval, the contract would begin immediately with work completed in time for the October 3rd, 2015 Palladium gala. The rest of the landscape installation would conclude in November. The contract amount includes their base of$1,235,000 and the second alternate add of$8,000 for building foundation plantings. 2 CRC Meeting, July 15, 2015 Discussion ensued. Mr. Worrell moved to approve the Palladium landscaping contract with JBM Contractors in the amount of$1,243,000, payable from the 902 funds. Mr. Bowers seconded. Discussion ensued. Mr. Dalzell abstained from voting. The motion was approved with one commissioner abstaining. Approval of Palladium Dome contract Mrs. Meyer stated three contracts were submitted at the July 8, 2015 meeting for Palladium dome repairs. Ben Hur Construction is recommended as the construction contractor for this project. The work includes repairing the eight connections on truss T2 that were identified in the report provided by Walter P Moore. Discussion ensued. Mr. Dalzell moved to approve the Palladium dome repairs contract with Ben Hur Construction in the amount of$55,500, payable form 902 funds. Seconded by Mr. Bowers. Approved unanimously. Other Business Reimbursement of first six months of Redevelopment Department expenditures Mr. Lee requested reimbursing the City of Redevelopment Department expenditures through the end of June. The reimbursement will be paid with cash funds available from the 902 fund. Mr. Bowers motioned to approve the reimbursement of Redevelopment Department expenditures through June in the amount of$127,111.47, payable from 902 cash funds. Mr. Dalzell seconded. Unanimously approved. Mr. Hammer encouraged participants to take part in the Art of Wine,taking place in the Arts& Design District this Saturday, July 18"'. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Dalzell. The meeting was adjourned at 7:15 p.m. The next regularly scheduled meeting is Wednesday, August 19, 2015 at 6:30 p.m. An executive session was held directly prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. 3