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HomeMy WebLinkAboutBid Packets and InformationNOTICE TO BIDDERS City of Carmel, Indiana Department Board of Public Works and Safety One Civic Square City of Carmel, Indiana 46032 Project: Project # 15-10 Keystone -Main Roundabout Landscaping Notice is hereby given that the Board of Public Works and Safety for the City of Cannel, Hamilton County, Indiana will receive sealed bids for the above described "Project" at the office of the Clerk Treasurer, One Civic Square, Carmel, Indiana (City Hall) until 10:00 a.m. LOCAL TIME on or before July 1, 2015 and commencing as soon as practicable thereafter on the same date such bids will be publicly opened and read aloud in the Council Chambers of City I -fall. No late bids will be accepted. All bids and proposals shall be properly and completely executed on the proposal foams provided with the plans and specifications, which will include the non -collusion affidavit as required by the State of Indiana. The bid envelope must be sealed and have the words "BID — Project #15- 10 Keystone -Main Roundabout Landscaping" A bid bond or certified check in an amount not less than ten percent (10%) of the amount hid must be submitted with each bid. A one hundred percent (100%) performance and payment bond will also be required of the successful bidder. It is intended that actual construction of all work divisions shall be started as soon as practicable, and each bidder shall be prepared to enter promptly into a construction contract, furnish a performance bond, and begin work without delay in the event the award is made to him. The Project consists of, but is not necessarily limited to, the following: PROJECT DESCRIPTION Hardscape and softscape installation at and adjacent to the roundabout at Keystone Avenue and Main Street. Median and shoulder softscape.installation on Main Street. Project includes construction of stone walls, cast stone urns, lighting, irrigation, electrical connections, plant material, and complete site restoration. Contract Documents for the Project have been assembled into one bound project manual, which together with drawings, may be examined at the following locations on or after June 5, 2015: City of Carmel Repro Graphics.lnc. Department of Engineering - 1st Floor One Civic Square Carmel, IN 46032 437 N. Illinois Street Indianapolis, 1N 46204 www.reprographix.com Copies of such drawings and project manuals must be obtained from Repro Graphics, Inc. at the address stated above, upon the payment for each set. These sets include full-size drawings. All payments and costs of Contract Documents are non-refundable. Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in bids prepared in reliance on incomplete sets of drawings and Contract Documents. This Project will be funded by the City of Carmel. No bidder may withdraw any bid or proposal within a period of thirty (30) days following the date set for receiving bids or proposals. The Carmel Board of Public Works and Safety reserves the right to hold any or all bids or proposals for a period of not more than thirty (30) days and said bids or proposal shall remain in full farce and effect during said period. The City of Carmel reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or in part as specified in the solicitations when it is not in the best interests of the governmental body as determined by the purchasing agency in accordance with IC 5-22-18-2 Diana L. Cordray Clerk -Treasurer %t-ySioNE 494/4/ Company Amount Alternative Alternative mac Rrtis/.f_/e BIDDER'S ITEMIZED PROPOSAL AND DECLARATIONS City of Carmel Instructions To Bidders: This form shall he utilized by all Bidders. Except as otherwise specifically provided, all Parts shall be f dly and accurately filled in and completed and notarized. Project: Keystone -Main Roundabout Landscaping Proposal For Construction of : Date: 7/1 /15 Hardscape and softscape installation at and adjacent to the roundabout at Keystone Avenue and Main Street. Median and shoulder softscape installation on Main Street. Project includes construction of stone walls, cast stone urns, lighting, irrigation, electrical connections, plant material, and complete site restoration. To: City of Carmel, Indiana, Board of Public Works and Safety BID- l PART 1 BIDDER INFORMATION (Print) 1.1 Bidder Name: Smock Fansler Corporation 1.2 Bidder Address: Street Address: 2910 W. Minnesota Street City: Indianapolis State: Indiana Zip: 46241 Phone: 317-248-8371 Fax: 317-244-4507 1.3 Bidder is a/an [mark onej Individual Partnership X Indiana Corporation Foreign (Out of State) Corporation; State: Joint Venture Other 1.4 [The following must be answered if the Bidder or any of its partners or joint venture parties is a foreign corporation. Note: To do business in or with the City of Camel, Indiana, foreign corporations must register with the Secretory of the State of Indiana as required by the Indiana General Corporation Act as slated therein and expressed in the Attorney General's Opinion #2, dated January 23, 1958.] .1 Corporation Name: NA .2 Address: .3 Date registered with State of Indiana: .4 Indiana Registered Agent: Name: Address: BID -2 PART 2 BID PROPOSAL 2.1 Base Bid The undersigned Bidder proposes to furnish all necessary labor, machinery, tools, apparatus, materials, equipment, service and other necessary supplies, and to perform and fulfill all obligations incident thereto in strict accordance with and within the time(s) provided by the terms and conditions of the Contract Documents for the above described Work and Project, including any and all addenda thereto, for the Unit Prices applicable to the Contract Items as stated in Part 3 hereof, which Unit Prices, when multiplied by estimated unit quantities for such Contract Items, total FIVE HUNDRED NINTY THREE THOUSAND EIGHT HUNDRED NINTY FOUR & FORTY SIX CENTS. Dollars (S 593 B94 46 ). The Bidder acknowledges that evaluation of the lowest Bid shall be based on such price and further acknowledges that the unit quantities listed in Part 3 of this Proposal are estimates solely for the purpose of Bid evaluation and Contract award, and are not to be construed as exact or binding. The Bidder further understands that all Work which may result on the Contract shall be compensated for on a Unit Price basis and that the OWNER and ENGINEER cannot and do not guarantee the amount or quantity of any item of Work to be performed or furnished under the Contract. BID -3 PART 3 CONTRACT ITEMS AND UNIT PRICES [This Pari to be used only for Bidding on Unit Price Contracts for the Contract Items shown] Prices In Figures Contract Description/ Estimated Unit Total Price Item No. Unit Price Quantity Price for Item 1. Cast -in-place Concrete/Cubic 122.1 CY 1,488.53 181,749.82 Yards 2. Limestone, Cap/Cubic Feet 124.8 CF 635.17 79,269.59 3. Stone Veneer/Square Feet 2272.2 SF 46.90 106,554.82 4. Planters/Each 2 EA 4,943.75 9,887.50 5. Topsoil/Cubic Yards 819 CY 39.87 32,650.58 6. Sodding, Nursery/Square Yards 1008 SY 9.37 9,442.64 7. Mulch, Hardwood Shredded 109 CY 65.42 7,130.31 Bark/Cubic Yards 8. Plant, Evergreen Shrub, 24"-36" 34 EA 94.12 3,200.00 height/Each 9. Plant, Deciduous Shruh, 18"-24" 178 EA 47.06 8,377.48 height/Each 10. Plant, Deciduous Shrub, 24"-36" 172 EA 50.59 8,701.50 height/Each 11. Plant, Deciduous Tree, 2.5'-3" 21 EA 670.27 14,075.69 cal./Each 12. Plant. Omamental Grass, 1 577 EA 14.26 8,228.37 Gal./Each 13. Plant, Perennial, 1 Gal./Each 1787 EA 14.55 26,008.71 14. Plant. Vine, 1 Gal./Each 53 EA 15.68 831.27 15. Spade Edge/Lineal Feet 1172 LF 0.55 648.94 16. Landscape Irrigation 1 EA 35,281.43 35,281.43 17. Electrical System 1 EA 13,608.78 13,608.78 18. Horizontal Bored Conduit 300 LF 10.45 3,135.75 19. Mobilization and Demobilization 1 LS 28,280.69 28,280.69 20. Maintenance of Traffic 1 LS 15,000.00 15,000.00 21. Bulbs 1000 EA 1.83 1,830.60 BID -4 PART 4 CONTRACT DOCUMENTS AND ADDENDA 4.1 The Bidder agrees to be bound by the terms and provisions of all Contract Documents as defined in the Standard General Conditions and incorporates such Contract Documents herein by reference. 4.2 The Bidder acknowledges receipt of the following addenda: ADDENDUM NUMBER DATE None BID -5 PART 5 EXCEPTIONS Instructions To Bidders: 5.1 The Bidder shall Ally state each exception taken to the Specifications or other Contract Documents in Section 5.3 of this Pail. 5.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER to he a material qualification or variance fr-om the terms of the Contract Documents may result in this Bid being rejected as non-responsive. 5.3 Exceptions: BID -6 r'•'y �yrr fF '`" live a ®aIt- ss- y.1. ��!ti. CITY` ®'e ARMEL JA22,1ES BRAINARD, MAYOR LETTER OF TRANSMITTAL Date: July 23, 2015 To: Sandy Johnson Clerk Treasurers Office From: Jeremy Kashman City Engineer Dept. of Engineering RE: " Bid Packet for Project #15-10 Keystone -Main Roundabout Landscaping Sandy, enclosed please find 1 (one) bid for project #15-10 Contractor Smock Fansler Bid $593,894.46 DEPARTMENT OF ENGINEERING ONE Civic SQUARE. CARMEL, IN 46032 OF'F'ICE 317.371_2441 FAX 31 7571.2439 EMAIL engineering6carmel.in.gov Department Project: NOTICE TO BIDDERS City of Carmel, Indiana Board of Public Works and Safety One Civic Square City of Carmel, Indiana 46032 Project # 15-10 Keystone -Main Roundabout Landscaping Notice is hereby given that the Board of Public Works and Safety for the City of Carmel, Hamilton County, Indiana will receive sealed bids for the above described "Project" at the office of the Clerk Treasurer, One Civic Square, Carmel, Indiana (City Hall) until 10:00 a.m. LOCAL TIME on or before July 1, 2015 and commencing as soon as practicable thereafter on the same date such bids will be publicly opened and read aloud in the Council Chambers of City Hall. No late bids will be accepted. All bids and proposals shall be properly and completely executed on the proposal forms provided with the plans and specifications, which will include the non -collusion affidavit as required by the State of Indiana. The bid envelope must be sealed and have the words "BID — Project #15- 10 Keystone -Main Roundabout Landscaping" A bid bond or certified check in an amount not less than ten percent (10%) of the amount bid must be submitted with each bid. A one hundred percent (100%) performance and payment bond will also be required of the successful bidder. It is intended that actual construction of all work divisions shall be started as soon as practicable, and each bidder shall be prepared to enter promptly into aconstruction-contract,-furnish a performance bond, and begin work without delay in the event the award is made to him. fhe Project consists of, but is not necessarily limited to, the following: PROJECT DESCRIPTION Hardscape and softscape installation at and adjacent to the roundabout at Keystone Avenue and Main Street. Median and shoulder softscape installation on Main Street. Project includes construction of stone walls, cast stone urns, lighting, irrigation, electrical connections, plant material, and complete site restoration. Contract Documents for the Project have been assembled into one bound project manual, which together with drawings, may be examined at the following locations on or after June 5, 2015: City of Cannel Department of Engineering - One Civic Square Carmel, IN 46032 Repro Graphics.Inc. 1st Floor 437 N. Illinois Street Indianapolis, IN 46204 www. reprographix.com Copies of such drawings and project manuals must be obtained from Repro Graphics, Inc. at the address stated above, upon the payment for each set. These sets include full-size drawings. All payments and costs of Contract Documents are non-refundable. BIDDER'S ITEMIZED PROPOSAL AND DECLARATIONS City of Carmel Instructions To Bidders: This form shall be utilized by all Bidders. Except as otherwise specifically provided, all Parts shall be fully and accurately filled in and completed and notarized. Project: Keystone -Main Roundabout Landscaping Proposal For Construction of : Date: 7/1 /15 Hardscape and softscape installation at and adjacent to the roundabout at Keystone Avenue and Main Street. Median and shoulder softscape installation on Main Street. Project includes construction of stone walls, cast stone urns, lighting, irrigation, electrical connections, plant material, and complete site restoration. To: City of Carmel, Indiana, Board of Public Works and Safety BID -1 fr 2.1 PART 2 BID PROPOSAL Base Bid The undersigned Bidder proposes to furnish all necessary labor, machinery, tools, apparatus, materials, equipment, service and other necessary supplies, and to perform and fulfill all obligations incident thereto in strict accordance with and within the time(s) provided by the terms and conditions of the -Contract Documents for the above described Work and Project, including any and all addenda thereto, for the Unit Prices applicable to the Contract Items as stated in Part 3 hereof, which Unit Prices, when multiplied by estimated unit quantities for such Contract Items, total FIVE HUNDRED NINTY THREE THOUSAND EIGHT HUNDRED NINTY FOUR & FORTY SIX CENTS. Dollars (S 593 894 46 ). The Bidder acknowledges that evaluation of the lowest Bid shall be based on such price and further acknowledges that the unit quantities listed in Part 3 of this Proposal are estimates solely for the purpose of Bid evaluation and Contract award, and are not to be construed as exact or binding. The Bidder further understands that all Work which may result on the Contract shall be compensated for on a Unit Price basis and that the OWNER and ENGINEER cannot and do not guarantee the amount or quantity of any item of Work to be performed or furnished under the Contract. BID -3 PART 3 CONTRACT ITEMS AND UNIT PRICES [This Part to be used only for Bidding on Unit Price Contracts for the Contract Items shown] Prices In Figures Contract Description/ Estimated Unit Total Price Item No. Unit Price Quantity Price for Item I. Cast -in-place Concrete/Cubic 122.1 CY 1,488.53 181,749.82 Yards 2. Limestone, Cap/Cubic Feet 124.8 CF 635.17 79,269.59 3. Stone Veneer/Square Feet 2272.2 SF 46.90 106,554.82 4. Planters/Each 2 EA 4,943.75 9,687.50 5. Topsoil/Cubic Yards 819 CY 39.87 32,650.58 6. Sodding, Nursery/Square Yards 1008 S\' 9.37 9,442.64 7. Mulch, Hardwood Shredded 109 CY 65.42 7,130.31 Barl!Cubic Yards S. Plant, Evergreen Shrub, 24"-36" 34 EA 94.12 3,200.00 height/Each 9. Plant, Deciduous Shrub, -18--24- 178 EA 47.06 8,377.48 height/Each 10. Plant, Deciduous Shrub, 24"-36" 172 EA 50.59 8,701.50 height/Each 11. Plant, Deciduous Tree, 25"-3" 21 EA 670.27 14,075.69 cal./Each 12. Plant, Ornamental Grass, 1 577 EA 14.26 8,228.37 Gal./Each 13. Plant, Perennial, 1 Gal./Each 1787 EA 14.55 26,008.71 14. Plant. Vine, 1 Gal./Each 53 EA 15.68 831.27 15. Spade Edge/Lineal Feet 1 172 LF 0.55 648.94 16. Landscape Irrigation 1 EA 35,281.43 35,281.43 17. Electrical System 1 EA 13,608.78 13,608.78 13. Horizontal Bored Conduit 300 LF 10.45 3,135.75 19. Mobilization and Demobilization 1 LS 28,280.69 28,280.69 20. Maintenance of Traffic 1 LS 15,000.00 15,000.00 21. Bulbs 1000 EA 1.83 1,830.60 BID -4 PART 4 CONTRACT DOCUMENTS AND ADDENDA 4.1 The Bidder agrees to be bound by the terms and provisions of all Contract Documents as defined in the Standard General Conditions and incorporates such Contract Documents herein by reference. 4.2 The Bidder acknowledges receipt of the following addenda: ADDENDUM NUMBER DATE None BID -5 5IM PART 5 EXCEPTIONS Instructions To Bidders: 5.1 The Bidder shall filly state each exception taken to the Specifications or other Contract Documents' in Section 5.3 of this Part. 5.2 Bidder is cautioned that any exception taken by Bidder- and deemed by OII'NER to he a material qualification or variance from the terms of the Contract Documents may result in this Bid being rejected as non-responsive. 5.3 Exceptions: BID -6