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Home My WebLink AboutBPW-06-17-15Office of the Clerk -Treasurer Cb of Carmel BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, JUNE 17, 2015 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JUNE 17, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF 'ME MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571-2414 Office of the Clerk -Treasurer Ci of Carmel Board of Public Works and Safety Meeting AGENDA Wednesday, June 17, 2015 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the June 3, 2015, Regular Meeting 2. BIDS & QUOTES OPENING & AWARDS a. Bid Opening 2015 Pavement Traffic Markings; Dave Huffman, Street Commissioner 3. CONTRACTS a. Request for Purchase of Goods and Services; INDOT LPA; ($3,036,000.00 — 80/20 split); Hazel Dell at 116th Roundabout; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; INDOT L.I'A; (S1,920,000.00-80/20 split); 961h and Priority Way; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; INDOT LPA; ($1,278,700.00-100%); Carmel Drive and Rangeline Road, Jeremy Kashman, Ciy Engineer d. Request for Purchase of Goods and Services; INDOT LPA; ($52,800,000.00-80/20 split); Guilford Road — Nlain to City Center, Jeremy Kashman, Ciy Engineer e. Request for Purchase of Goods and Services; INDOT LPA; (51,423,200.00-80/20 split); 126th Path — Keystone to Hazel Dell North Side, Jeremy Kashman, Ciy Engineer f. Request for Purchase of Goods and Services; Vision Internet; (565,183.00); Website Upgrade; Nancy Heck, Director of Community Relations g. Resolution 06-17-15-01; Acknowledging receipt and signature of; Performance Agreement; Brenda Williams; (5600.00); .Iazz on the IVionon; Nancy Heck, Director of Community Relations h. Request for Purchase of Goods and Services; Rieth Riley Construction; (53,567,553.60); Paving Program; Dave Huffman, Street Comissioner ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 i. Request for Purchase of Goods and Services; Carmel Clay Municipal Building Corp and Clay Township; Fire Stations and Land; Chief Dave Haboush, Carmel Fire Department 4. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Gazebo and Common Area; Fall Pumpkin Festival; October 24, 2015; 10:00 a.m. to 8:00 p.m.; Mayor's Youth Council b. Request to Use City Streets; Neighborhood Party; June 20,2015; 4:00 p.m. to 8:00 p.m.; Mohawk Crossing HOA 5. OTHER a. Request for Lane Restriction; 1160i and Westfield; James Neal, Michels Communications b. Request for Lane Closure/Open Pavement Cut/Pathway Closure; 12908 Old Meridian Street; Jason Wills, Wills Excavating c. Request for Variance; 12639 Teaberr Lane; O'l-lara, Eugene/Erica d. Request for Consent to Encroach; 12639 Teaberry Lane; O'Hara, Eugene/Erica e. Request for Consent to Encroach; Main Street at E' Avenue NW; Mike Hollibaugh, Director of the Department of Community Services £ Request for Storm Water Quality Management Easement; St Elizabeth Seton; Andrew Guljas, Diocese of Lafayette ADJOURNMENT 1 1 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JUNE 17, 2015-10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO 0121)ER Mayor Brainard called the meeting to order al 10:03 a.m. MEMBERS PRESENT Mayor Janres Brainard, 13ocrrd Member: Lori Watson and May Ann Burke, Deputy Clerk: Sands Johnson MINUTES Minutes for the June 3. 2015 Regular meeting were approved 3-0. BID & QUOTE OPENINGS AND AWARDS Bid Opening for the 2015 Pavement Marking Project: Mayor Brainard opened and read the bids aloud. Compact, Indiana Sign and Barricade Amour/ 5201,519.62 The bids were given to Dave Huffman, Street Commissioner for review and recommendation. CONTRACTS Request for Purchase of Goods and Services; INDOT LPA; (53, 036, 000.00 — 80/20 .split): Hazel Dell al 116th Roundabout; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request jhr Purchase of Goods and Services; INDOT LPA; (51,920.000.00-80/20 split); 96th and Priority Way; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services: INDOT LPA; (51,278,700.00-100%): Carmel Drive and Rangeline Road, Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. 1 1 1 Request for Purchase of Goods and Services: INDOT LPA; 852, 800, 000.00-80/20 split); Guil ford Road — Alain to City Center, Board Member Brake proved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: INDOT LPA: (81,423.200.00-80/20 split); 126'xPath — Keystone to hazel Dell North Side. Board Member Burke proved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Vision Internet: (865,183.00); Website Upgrade: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution 06-17-15-01; Acknowledging receipt and signature of,.' Performance Agreement; Board Member Burke moved to approve. Board Member 117atson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Rieth Riley Construction; (83,567,553.60): Paving Program; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. TABLED: Request for Purchase of Goods and Services: Carmel Clay Municipal Building Core and Clay Township; Fire Slcuions' and Land: Mayor Brainard moved to table. Board Member Watson seconded. Request tabled 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Gazebo and Common Area: Fall Pumpkin Festival; October 24. 2015; 10:00 a.m. to 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use City Streets: Neighborhood Party: June 20, 2015; 4:00 p.117. to 8:00 p.111.: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Lane Restriction: 116"' and Westfield; Board Member Burke proved to approve. Board Member Watson seconded. Request approved 3-0. Request Pr Lane Closure/Open Pavement Cut/Pathway Closure; 12908 Old Meridian Street; Board Alember Burke moved to approve. Board Member N'cuson seconded. Request approved 3-0. Request for Variance; 12639 Moberly Lane: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request f• Consent to Encroach; 12639 Teaberry Lane: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 1 1 Reques9 for Consent to Encroach; Main Street at 1s' Avenue NW; Board Member Burke moved to approve. Board Member Watson seconded Request aPproved 3-0. Request fbr Storm Water Quality Management Easement; Si Elizabeth Seton, Board Member Burke proved to approve. Board Member Watson .seconded. Request etpproved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:08 o.rn. Approved ATTEST: I kmcr L. Cordray, IAAVIC Clerk -Treasurer „u- I e)&-/' C erk-Treasurer A jftyor James Brainard Diana L. Cordrory. jerk -Treasurer