246675 06/30/15 i u�.C4Fb
CITY OF CARMEL, INDIANA VENDOR: 368332
ONE CIVIC SQUARE ACTION DUCKPIN BOWLING
CHECK AMOUNT: $*******480.00*
;� ,?� CARMEL, INDIANA 46032 1105 PROSPECT ST CHECK NUMBER: 246675
,y���oN��, INDIANAPOLIS IN 46203 CHECK DATE: 06/30/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1082 4343007 42194 480.00 FIELD TRIPS
3
Carmel Clay Parks&Recreation
a
o�l
t f � Event Date: Thursday, July 09 2015
Invoice Date: Wednesday, May 27, 2015
� JUN - 9 2015
Carmel ClayParks & Recreation I �='=
14110E 116th St, Carmel, In 46032
Invoice for Event held on Thursday, July 09, 2015 in Action Bowl
16 Bowling -Action 8lanes x.211rs @ 30.00 480.00
Subtotal
480.00
Service Charge 0.0.0
Taxes 0.00
Total 480.00
Paid 0.00
Balance 480.00
TOTAL BALANCE DUE UPON RECEIPT
Address all correspondences to:
Action Enterprises of Indianapolis,Inc.Sales and Events Office
1105 Prospect St Room 204, Indianapolis,In 46203
5/27/2015-10:19:36 AM Page 1 of 1
Carmel • Cla
Parks&Recreation CHECK REQUEST
Dater I JUN - 9 2015
Check payable to:
Name: c' ` 0 A-ler �-
Address: ® Pr-05 per4- did` F o oY-A
City, State, Zipn r� call�`�� r`5 , 1 !U6203
Mail check to payee X Return check to requestor
Check Amount:$ L'( � Date Required: lJ�
Check needed for: C_.e® ThG Wa&& e
To be paid from:
PO#(if applicable)
Budget account-GL# . I® 013' 413 LI3(00 7
Budget Line Description Le Q(A WO c 'PI A 1 r%Q
Invoice(s)and Purchase Order(►f required?MUST be attached.
Requested by(print): AA
Requested by(signature):
Approved by(signature of Division Manager):
on this datery rl
Form rewsed 7-7-08 Shared/Administrative/Forms/Staff forms/Check Request(rev 7-7-08)
Action Duckpin Bowl Sales/Catering Contract 'tentative
Atomic Bowl Duckpin
1105 Prospect Street
Indianapolis, IN 46203
r �
317-686-6010 Fax: 317-686-6002
salesi'a,fountaiiisguareindy.com 1 JUN - 9 2015
Client/Organization Event Date Booking Contact Site Contact Pin Guests
Carmel Clay Parks&Recreation 7/9/2015(Thu) Jay Dowell Jay Dowell 60
Address City,SUProv Postal Booking Fax Booked
14110E 116th St Carmel,In 46032 4/21/2015
Party Name Booking Tel Cel Email
Carmel Clay Parks&Recreation (317)418-5267 (317)418-5267 idowell@camielclayparks
Action&Atomic Duckpin Bowl are nonsmoking facilities.Smoking is not allowed anywhere within the Fountain Square Theatre—
Building.
Catering Services:Final menu selections must be finalized 30 days prior to the function to insure availability.To assist us in
planning,an attendance guarantee is required ten(10)days prior to the event and is not subject to reduction.You may
increase your guarantee if the caterer is able to accomodate the request Any additional increase is due five(5)days prior to the
event.If the center is not given a final guarantee,we will assume the estimated count on the contract to be the guarantee and will
charge accordingly
Catering services are provided by the Fountain Square TheatreBuilding Catering,No outside food or beverages may be brought
onto the premises by the client or any guest of the client.Due to health and state regulations,no food or alcoholic beverages may
be removed from any catered event.Standard Buffet service is for a 1 to.1 1/2 hour searing time.Buffet food will be prepared to
serve-at-the_prearrangedserving-.time.-The-hot-buffet-items-vvill-be-dearedat the-conclusion of the-serve-time.
-- -- ROOM&EVENT TIME -- —
Banquet Room Setup Style: DetNery Start Serving Bar End Guests
Action Bowl 1-8 Bowling NA 1:00 pm NA NA 3:00 pm 60(P1n)
______�__-_– ----------- __
FOOD/SERVICE
---
Food/Service terns _ Price Qty Total
(16)Bowling-Action 8 Lanes x2 Hrs 30.00 16 480.00
C_O_M_MENTS --- --___.� _
RESERVATION# I. _
Snack Menu food and beverages paid individually.
NO OUTSIDE FOOD OR BEVERAGES, INCLUDING CELEBRATION CAKES, ALLOWED TO BE
BROUGHT INTO THE BUILDING BY HOST OR ANY GUEST OF THE PARTY
**To guarantee this reservation, a valid credit card must be supplied. Event Is not subject to reduction
or cancellable. Payment must be made prior to or on day of event by check or credit card on file will
be charged.
Subtotal 480.00 Paid 0.001 Card Type Card Number
Service Charge 0-00 Balance 480.00.Pay Method Expires
Tax 0.00 Next Deposit 480.001 Card Holder
Total Value 480.00 Due Date 7/9/2015 Signature
This contract as written Is valid for 14 days from date of issue.Contract must be signed and anon-FeWdable-eventVepus t-W
5/19/2015-11:18:50 AM , Page 1 of 2
E09249- Carmel Clay Parks&Recreation
to A.E.I.to be confirmed and reserve your function date in Action Bowl.Rental fees will not be refunded if cancellation is less than
30 days prior to the event date. Food and beverage deposit must be paid at time of menu selection.Food and beverage deposits
will not be refunded if cancellation is less than 10 days prior to the event date. The remaining balance for your event is due ten
(10)days prior to your event date. Any additional charges incurred on the date of your event are due at the conclusion
of your event. I have read the above contract and the Rental Guidelines page(attached)and agree to the terms'and conditions
as well as any contract
r visions that I may request.
Client Signature: Date: - �4
5/19/2015-11:18:50 AM -- --- - --- -- - - — Page 2 of 2
I k
Action and Atomic Duckpin Bowl Rental Policies �.
JUN -9 2015
Smoking Policy _
Action Duckpin Bowl and Atomic Bowl Duckpin are nonsmoking facilities. Smoking is NOT allowed in any inside
area of the Fountain Square Theatre Building.
Entertainment and Decorations
No items may be attached to the walls, ceiling or floors with tape,tacks, nails,or adhesive substances. No con-
fetti is allowed to be used; use of confetti or glitter for any purpose will result in a clean up fee of$150.00.
Decorations must be approved and supervised by center and access to the bowling alley for decorating is limited.
Bands, DJ's, and Vendors arrival times must be arranged at least 10 days prior to event. Decorations and equip-
ment must be removed from the facility at conclusion of the event.
Liability
A. E. I. reserves the right to inspect and control all private functions.The client will be liable for all damage includ-
ing theft and property damage caused by persons who attend, participate in or provide goods or services at the
clients request in connection with the function. The client will leave the facility in as good condition as when first
occupied.A.E.I.will use "replacement cost"to calculate losses or damage to property. A.E.I. assumes no respon-
sibility for damages to or loss of any articles or merchandise left prior, during, or after your function.
Deposits& Balances
—A contrast must be signed and executed in addition to payment of deposit to reserve your event date.A deposit of
50%of all estimated costs is due upon menu selection. The remaining rental,food, and beverage balances are
due ten (10) days prior to your event date. Please make checks payable to A.E.I. Inc.All additional costs in-
curred on your event date are due at the conclusion of your event.A ten percent(10%)fee will be due on all ac-
counts not paid by due date. Collection costs (including attorney fees)will be charged. Rental deposits will not be
refunded if cancellation is less than 30 days prior to event date. Food and beverage deposits will not be refunded if
cancellation is less than 10 days prior to event date.All rental,food and beverage prices are subject to change
until they are requested and rental, food and beverage deposits are received.
.Catering Services
Catering services are provided by the Fountain Square Theatre Building Catering. No outside food or bev-
erages may be brought onto the premises by the client or any guest of the client. Due to health and state
regulations, no remaining food or alcoholic beverages may be removed from any catered event.Standard
Buffet service is for a 1 to 1 1/2 hour serving time. Buffet food will be prepared to serve at the prearranged
serving time.The hot buffet items will be cleared at the conclusion of the serve time.
Menu selections should be finalized at least thirty(30) days prior to your event. To assist us in planning, an atten-
dance guarantee is required ten (10)days prior to your event date and is not subject to reduction.You may in-
crease your guarantee if the caterer is able to accommodate your request.Any additional increase is due five (5)
days prior to event date. If the facility is not given an attendance guarantee,we will assume the estimated count to
be the guarantee and charge accordingly. A 20%service charge and 9% state and local sales tax will be added to
all food and beverage items.All applicable Indiana taxes will be charged.
Tax Exemption
Action Duckpin Bowl &Atomic Bowl Duckpin are classified as entertainment venues. Private rentals,food&bever-
age purchases and equipment rentals are subject to state and local taxes. Organizations that are contracting an
event for fundraising purposes that qualify for tax exempt status are required by law to provide A.E.I.-With a tax
exempt certificate on the date the contract.is-signed._Taxeswill be collected if the certificate is not on-file with-
A.E.I. The client accepts all liability for any taxes that may be charged in connection with their contracted event.
By signing below,client acknowledges that they have read and understand that all of the above policies
apply to the contracted event.
Signature Date
Organization or Event Name rM. / /ay &rk1j
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Action Enterprises of Indianapolis, Inc.
1105 Prospect St, Room 204
Indianapolis, IN 46203
Invoice Invoice Description
Date Number (or note attached invoice(s)or bill(s)) PO# Amount
5/27/15 42194 LTW Bowling field trip 38561 $ 480.00
Total $ 480.00
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20_
Clerk-Treasurer
i
Voucher No. Warrant No.
Allowed 20
Action Enterprises of Indianapolis, Inc.
1105 Prospect St, Room 204
Indianapolis, IN 46203 In Sum of$
$ 480.00
' I
ON ACCOUNT OF APPROPRIATION FOR
108 -ESE
PO#or INVOICE NO. CCT#/TITL AMOUNT Board Members
Dept#
1082-13 42194 4343007 $ 480.00 1 hereby certify that the attached invoice(s), or
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
June 25, 2015
Signature
480.00 Accounts,Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund