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246675 06/30/15 i u�.C4Fb CITY OF CARMEL, INDIANA VENDOR: 368332 ONE CIVIC SQUARE ACTION DUCKPIN BOWLING CHECK AMOUNT: $*******480.00* ;� ,?� CARMEL, INDIANA 46032 1105 PROSPECT ST CHECK NUMBER: 246675 ,y���oN��, INDIANAPOLIS IN 46203 CHECK DATE: 06/30/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1082 4343007 42194 480.00 FIELD TRIPS 3 Carmel Clay Parks&Recreation a o�l t f � Event Date: Thursday, July 09 2015 Invoice Date: Wednesday, May 27, 2015 � JUN - 9 2015 Carmel ClayParks & Recreation I �='= 14110E 116th St, Carmel, In 46032 Invoice for Event held on Thursday, July 09, 2015 in Action Bowl 16 Bowling -Action 8lanes x.211rs @ 30.00 480.00 Subtotal 480.00 Service Charge 0.0.0 Taxes 0.00 Total 480.00 Paid 0.00 Balance 480.00 TOTAL BALANCE DUE UPON RECEIPT Address all correspondences to: Action Enterprises of Indianapolis,Inc.Sales and Events Office 1105 Prospect St Room 204, Indianapolis,In 46203 5/27/2015-10:19:36 AM Page 1 of 1 Carmel • Cla Parks&Recreation CHECK REQUEST Dater I JUN - 9 2015 Check payable to: Name: c' ` 0 A-ler �- Address: ® Pr-05 per4- did` F o oY-A City, State, Zipn r� call�`�� r`5 , 1 !U6203 Mail check to payee X Return check to requestor Check Amount:$ L'( � Date Required: lJ� Check needed for: C_.e® ThG Wa&& e To be paid from: PO#(if applicable) Budget account-GL# . I® 013' 413 LI3(00 7 Budget Line Description Le Q(A WO c 'PI A 1 r%Q Invoice(s)and Purchase Order(►f required?MUST be attached. Requested by(print): AA Requested by(signature): Approved by(signature of Division Manager): on this datery rl Form rewsed 7-7-08 Shared/Administrative/Forms/Staff forms/Check Request(rev 7-7-08) Action Duckpin Bowl Sales/Catering Contract 'tentative Atomic Bowl Duckpin 1105 Prospect Street Indianapolis, IN 46203 r � 317-686-6010 Fax: 317-686-6002 salesi'a,fountaiiisguareindy.com 1 JUN - 9 2015 Client/Organization Event Date Booking Contact Site Contact Pin Guests Carmel Clay Parks&Recreation 7/9/2015(Thu) Jay Dowell Jay Dowell 60 Address City,SUProv Postal Booking Fax Booked 14110E 116th St Carmel,In 46032 4/21/2015 Party Name Booking Tel Cel Email Carmel Clay Parks&Recreation (317)418-5267 (317)418-5267 idowell@camielclayparks Action&Atomic Duckpin Bowl are nonsmoking facilities.Smoking is not allowed anywhere within the Fountain Square Theatre— Building. Catering Services:Final menu selections must be finalized 30 days prior to the function to insure availability.To assist us in planning,an attendance guarantee is required ten(10)days prior to the event and is not subject to reduction.You may increase your guarantee if the caterer is able to accomodate the request Any additional increase is due five(5)days prior to the event.If the center is not given a final guarantee,we will assume the estimated count on the contract to be the guarantee and will charge accordingly Catering services are provided by the Fountain Square TheatreBuilding Catering,No outside food or beverages may be brought onto the premises by the client or any guest of the client.Due to health and state regulations,no food or alcoholic beverages may be removed from any catered event.Standard Buffet service is for a 1 to.1 1/2 hour searing time.Buffet food will be prepared to serve-at-the_prearrangedserving-.time.-The-hot-buffet-items-vvill-be-dearedat the-conclusion of the-serve-time. -- -- ROOM&EVENT TIME -- — Banquet Room Setup Style: DetNery Start Serving Bar End Guests Action Bowl 1-8 Bowling NA 1:00 pm NA NA 3:00 pm 60(P1n) ______�__-_– ----------- __ FOOD/SERVICE --- Food/Service terns _ Price Qty Total (16)Bowling-Action 8 Lanes x2 Hrs 30.00 16 480.00 C_O_M_MENTS --- --___.� _ RESERVATION# I. _ Snack Menu food and beverages paid individually. NO OUTSIDE FOOD OR BEVERAGES, INCLUDING CELEBRATION CAKES, ALLOWED TO BE BROUGHT INTO THE BUILDING BY HOST OR ANY GUEST OF THE PARTY **To guarantee this reservation, a valid credit card must be supplied. Event Is not subject to reduction or cancellable. Payment must be made prior to or on day of event by check or credit card on file will be charged. Subtotal 480.00 Paid 0.001 Card Type Card Number Service Charge 0-00 Balance 480.00.Pay Method Expires Tax 0.00 Next Deposit 480.001 Card Holder Total Value 480.00 Due Date 7/9/2015 Signature This contract as written Is valid for 14 days from date of issue.Contract must be signed and anon-FeWdable-eventVepus t-W 5/19/2015-11:18:50 AM , Page 1 of 2 E09249- Carmel Clay Parks&Recreation to A.E.I.to be confirmed and reserve your function date in Action Bowl.Rental fees will not be refunded if cancellation is less than 30 days prior to the event date. Food and beverage deposit must be paid at time of menu selection.Food and beverage deposits will not be refunded if cancellation is less than 10 days prior to the event date. The remaining balance for your event is due ten (10)days prior to your event date. Any additional charges incurred on the date of your event are due at the conclusion of your event. I have read the above contract and the Rental Guidelines page(attached)and agree to the terms'and conditions as well as any contract r visions that I may request. Client Signature: Date: - �4 5/19/2015-11:18:50 AM -- --- - --- -- - - — Page 2 of 2 I k Action and Atomic Duckpin Bowl Rental Policies �. JUN -9 2015 Smoking Policy _ Action Duckpin Bowl and Atomic Bowl Duckpin are nonsmoking facilities. Smoking is NOT allowed in any inside area of the Fountain Square Theatre Building. Entertainment and Decorations No items may be attached to the walls, ceiling or floors with tape,tacks, nails,or adhesive substances. No con- fetti is allowed to be used; use of confetti or glitter for any purpose will result in a clean up fee of$150.00. Decorations must be approved and supervised by center and access to the bowling alley for decorating is limited. Bands, DJ's, and Vendors arrival times must be arranged at least 10 days prior to event. Decorations and equip- ment must be removed from the facility at conclusion of the event. Liability A. E. I. reserves the right to inspect and control all private functions.The client will be liable for all damage includ- ing theft and property damage caused by persons who attend, participate in or provide goods or services at the clients request in connection with the function. The client will leave the facility in as good condition as when first occupied.A.E.I.will use "replacement cost"to calculate losses or damage to property. A.E.I. assumes no respon- sibility for damages to or loss of any articles or merchandise left prior, during, or after your function. Deposits& Balances —A contrast must be signed and executed in addition to payment of deposit to reserve your event date.A deposit of 50%of all estimated costs is due upon menu selection. The remaining rental,food, and beverage balances are due ten (10) days prior to your event date. Please make checks payable to A.E.I. Inc.All additional costs in- curred on your event date are due at the conclusion of your event.A ten percent(10%)fee will be due on all ac- counts not paid by due date. Collection costs (including attorney fees)will be charged. Rental deposits will not be refunded if cancellation is less than 30 days prior to event date. Food and beverage deposits will not be refunded if cancellation is less than 10 days prior to event date.All rental,food and beverage prices are subject to change until they are requested and rental, food and beverage deposits are received. .Catering Services Catering services are provided by the Fountain Square Theatre Building Catering. No outside food or bev- erages may be brought onto the premises by the client or any guest of the client. Due to health and state regulations, no remaining food or alcoholic beverages may be removed from any catered event.Standard Buffet service is for a 1 to 1 1/2 hour serving time. Buffet food will be prepared to serve at the prearranged serving time.The hot buffet items will be cleared at the conclusion of the serve time. Menu selections should be finalized at least thirty(30) days prior to your event. To assist us in planning, an atten- dance guarantee is required ten (10)days prior to your event date and is not subject to reduction.You may in- crease your guarantee if the caterer is able to accommodate your request.Any additional increase is due five (5) days prior to event date. If the facility is not given an attendance guarantee,we will assume the estimated count to be the guarantee and charge accordingly. A 20%service charge and 9% state and local sales tax will be added to all food and beverage items.All applicable Indiana taxes will be charged. Tax Exemption Action Duckpin Bowl &Atomic Bowl Duckpin are classified as entertainment venues. Private rentals,food&bever- age purchases and equipment rentals are subject to state and local taxes. Organizations that are contracting an event for fundraising purposes that qualify for tax exempt status are required by law to provide A.E.I.-With a tax exempt certificate on the date the contract.is-signed._Taxeswill be collected if the certificate is not on-file with- A.E.I. The client accepts all liability for any taxes that may be charged in connection with their contracted event. By signing below,client acknowledges that they have read and understand that all of the above policies apply to the contracted event. Signature Date Organization or Event Name rM. / /ay &rk1j ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Action Enterprises of Indianapolis, Inc. 1105 Prospect St, Room 204 Indianapolis, IN 46203 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 5/27/15 42194 LTW Bowling field trip 38561 $ 480.00 Total $ 480.00 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20_ Clerk-Treasurer i Voucher No. Warrant No. Allowed 20 Action Enterprises of Indianapolis, Inc. 1105 Prospect St, Room 204 Indianapolis, IN 46203 In Sum of$ $ 480.00 ' I ON ACCOUNT OF APPROPRIATION FOR 108 -ESE PO#or INVOICE NO. CCT#/TITL AMOUNT Board Members Dept# 1082-13 42194 4343007 $ 480.00 1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except June 25, 2015 Signature 480.00 Accounts,Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund