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Home My WebLink About246761 06/30/15 CITY OF CARMEL, INDIANA VENDOR: 365306 til ONE CIVIC SQUARE DAVE& BUSTERS CHECK AMOUNT: $*******750.00* CARMEL, INDIANA 46032 8350 CASTLETON CORNER CHECK NUMBER: 246761 INDIANAPOLIS IN 46250 CHECK DATE: 06/30/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1082 4343007 AOED0000011X 750.00 FIELD TRIPS Event Status: Prospect Evert Name:Carmel Clay Parks Summer Camp Event Host's Name: Jennifer Halder Event Date:Tuesday,07/07/2015 Host's Email: jholder@carmeldayparks.com Booking ID Number:a0Ed0000011xcb8F.AQ Hoses Phone: (327)679-9867 Last Modified Date:Wednesday,April 01,2015 10:23 ANI Page:2 of 3 SUMMARY OF EVENT CHARGES SUMMARY OF CHARGES Subtotal Other items 50 Pourer Cards 9$10,00 pas $500.00 50 Unlimited Video Game Kay ADDITION $5.00 pcs $250,00 Subtotal Other,$750.00 Subtotal:$750.00 Less Deposits:$0.00 Balance Due:$75G.W JUN 15 2015 Event Status: Prospect Event Name:Carmel Clay Parks Summer Camp Event Hoses Name: Jennifer Holder Event Date:Tuesday,07/07/2015 Hoses Email. )liolder@carmeldayparks.com Booking ID Number.a0Ed0000011xcb8EAQ Host's Phone: (317)679-9867 Last Modified Date:.Wednesday,April 01,201510:23 AM Page:l of 3 A ,I 1 Thank you for thinking of Dave&Busteesl Below you will find all of the details for your event,twill be with you throughout the entire booking process, so please call or email with any questions or feedback.We are looking forward to an awesome eventl Jen!Abernathy 317-572-2722 jenLabernathy@daveandbusters.com Carmel Clay Parks Summer Camp Event Dave&Buster's Address Event Date Event Area Set Up Guest Count 8350Castleton Corner Or 07/0712015,1:00 PM-9;09 PM Retail 50 O Indianapolis,IN4525D k T5= Carmel Cia sgSt mn-gaerCam4uen,t jt6 5QR.doeA Printable Version Exit SLI AND SODA SELECTIONS Signing Instructions E-GROUP WILL BRING CHECK FOR PAYMENT IN FULL-ON DAY OF EVENT. OTHER BEVERAGE SELECTIONS SET UP WATER STATIONS IN THE DR FOR TWE KIDDOS, POWER CARD AND TEAM13UILDING SELECTIONS WAIVE$2 ACTIVATION FEE-PER JENI 1:00 PM Carmel day Parks Summer Camp Event 50 Power Cards @$10.00 - - - Power Cards(52:8 chips per card) - - OTHER NOTES 50 Unlimited Video Game Play ADDITION[4$5.00 Power Cards with Unlimited Video Game play are good for non-redemption games ONLY.Your unlimited video game play will begin at the first swipe of the power card and will be available till the location closes that day. JUN 15 2015 Carmel ® Clay Parks&Recreation CHECK REQUEST Date: 2 "`` ``` ' _D JUN 15 2015 Check payable to: IBY: Name: Dave& Busters Address: 8350 Castleton Corner Dr. City, State, Zip Indianapolis, IN 46250 Mail check.to payee X Return check to requestor Check Amount:$ 750.00 Date Required: 7/7/15 Check needed for: Dave&Buster's for Chillville Summer Camp on 7/7/15 To be paid from: - PO#(if applicable) Budget account-GL# 1082-9 4343007 Budget Line Description Field Trip Invoice(s)and Purchase Order(if required)MUST be attached. Requested by(print): Jennifer Gray Requested by(signature): Approved by(signature of Division Manager): on this date U I 2- I 1 Form revised 7-7-08 Shared/Administrative/Forms/Staff forms/Check Request(rev 7-7-08) Event Status: Prospect Event Name:Carmel Clay Parks Summer Camp Event Host's Name: Jennifer Holder Event Date:Tuesday,07/07/2015 Host's Email: jholder@carmelelayparks_com Booking ID Number:a0Ed0000011xcbBEAQ Host's Phone: (317)679-9867 last Modified Date:Wednesday,April 03,2015 10:23 AM Page:3 of 3 RESERVATION AND DEPOSIT Reservations are tentative and therefore may be cancelled by Dave&Buster's at any time until a signed contract and deposit are received by Dave&Buster's.A deposit in the amount of$375.00 is due at the time the reservation is made_Deposits are applied to the balance,and the entire balance is due an the event date. Unpaid balances will bear Interest from due date at 199,per month not to exceed the highest rate allowable by law. CANCELLATION POLICY in the event the Host cancels this Dave&Buster's Special Event Contract ithe'Agreement")prior to the initial arrival date of the event,Dave&Buster's will necessarily incur damages Including,but not limited to,turning away other group events and the ancillary revenue associated with those events.Notwithstanding any other provisions of this Agreement,the Host shall have the right to cancel this Agreement,without cause,upon written_notification to Dave&Ouster's at any time prior to the event and upon payment of the amount expressed below: Notice and payment received between signature and 30 days prior to event date: 5056 of greater of the revenue subtotal or any required revenue minimum Notice and payment received between 7 and 29 days prior to event date: 75%of greater of the revenue subtotal or any required revenue minimum Notice and payment received between 0 and 6 days prior to event date: 100%of greater of the revenue subtotal or any required revenue minimum No-show will be responsible the full contracted value of the event.The parties agree that the sums are nota penalty,but represent a reasonable effort on behalf of Dave& Buster's to establish its lass prospectively and represent liquid damages.Such payment shall be made by certified check or credit card and shall accompany notice from the Host to cancel this agreement.Any attempt to cancel without the Inclusion of payment,as set forth above,shall be invalid. CANCELLATION ON BEHALF OF DAVE&BUSTER'S Dave&Buster's reserves the right to cancel any event at Its facility upon a determination,In Dave&Buster's sole discretion,that(I)the event violates the Restrictions set forth In the foregoing paragraph,(11)the Host misrepresented the event In any way(to Dave&Buster's or any other party)or(fill the event would be harmful to Dave& Buster's and/or its guests.In the event of such cancellation,Dave&Buster's will refund all prepaid deposits In full for cancelled event In question. RESTRICTIONS Host understands and agrees that it shall not assign this A;reement,norsubcontrart or resell the rights and benefits provided hereunder,nor act as a promoterfor the event, including but not limited to selling tickets,charging admission/cover charges or seeking donations in lieu thereof:and that the event shall be conducted as described in this Agreement. HOUSE POLICIES Dave&Buster's House Policies,Including certain restrictions regarding minors,apply.These restrictions include the following:guests under the age of 21(legal drinking age) are not allowed to consume alcohol under any circumstances;guests under the minimum age as determined by each location must be accompanied by a parent or guardian, generally defined as a person 25 years of age or older,who agrees to be responsible for the conduct and safety of-the underage guest;each parent or guardian can accompany a maximum number of underage guests determined by each location;and underage guests must remain with their parent or guardian at all times.(Please note that at our Milpitas and Ontario,CA locations,all guests under the age of Zl must he accompanied by a parent or guardian who is 30 years of age or older and must leave the facility no later than 12:00pm;and at various locations guests under the age of 21 must be accompanied by a parent or guardian who is 25 years of age OF older and must leave the facility no later than 10:00pm)Check with your location for details.VALID I.D.REQUIRED:Dave&Buster's requires identification for all guests under 25 years of age. FOOD AND BEVERAGE Host understands that consuming raw and undercooked meats,poultry,Fish/shellfish or eggs may increase the risk of foodbome illness,espedally if a guest has certain medical conditions.Any food remaining at the conclusion of the event may be taken off premises,Host acknowledges that the handling and storage of any leftover food items are the Host's sole responsibility and Host agrees to release and hold Dave&Buster's harmless from any and AI claims arising from the preparation and consumption of leftover food items.Foods left behind after the event's party will be discarded.Buffets are portioned per person and quantities based on the contracted number of guests. Buffet portions are finite and not replenishable_Additional charges will apply if more food is requested by Host,and extra servings are subject to availability_Dave&Buster's does not allow outside food of any kind to be brought into the facility without prior written approval.As a resporsrnle server in accordance with state and local beverage regulations,we reserve the right to monitor and limit consumption of alcoholic beverages.It is customary to leave a gratuity for your service team,which will be shared among the servers,bartenders,and support team who work to ensure your event exceeds your expectations.To aid in your planning,a suggested gratuity of 2055 of the total food and beverage charge is included in the event total In this document. For your convenience,the suggested gratuity amount will be included on the receipt you receive the date of the event.You may change the gratuity amount on the date of your event by adjusting the gratuity amount an your credit Card slip or adjusting the amount of any cash gratuity. Pricing is subject to change. NUMBER OF GUESTS ATTENDING THE EVENT Final guest count must be received no later than five(51 business days(Monday-Friday)prior to the event In the event we do not receive final count by this date,we will prepare for the original contracted amount and charge guest accordingly. If,on the day of the event,the attendance varies from the final count,the Host will be charged based on the greater number of guests.There will be a minimum count required for each event. PAYMENTS Host is responsible for all payments due under this Agreement upon the conclusion of the event.once a credit card is charged for full or partial,Dave&Buster's Is unable to refund the credit card at a later date or accept alternate payment.D&B Rewards Qualifying Purchases shall not include Special Events,Including Party Rental,Room Charge, Mystery Dinner Show fee and deposits,prepaid deposits,accounts receivable and/or promotional events.(see D&B Rewards official rules at daveandbusters com)Dave& Buster's does not accept gift cards or personal checks for payment of amounts due under this Agreement. LIMITATION OF LIABIUTY Neither party shall be liable to the other forany indirect,special,incidental,punitive or consequential damages or lost profits arising out of or relating to this agreement. Further,in no event shall Dave&Buster's aggregate liability arising out of or relating to this Agreement exceed the amounts paid by Host hereunder, AGREEMENT 1,the undersigned Host or agent for Host,do hereby agree to the terms and conditions set forth herein. It I am on agent of the Host,I hereby state that I am able to enter into this Agreement on behalf of the Host. Host(Signature) Print Name Date Signed Dave&Buster's Representative(Signature) Date Signed (Type Name) jholder@rarmeldayparks.com ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 365306 Dave & Busters Terms 8350 Castleton Corner Dr Indianapolis, IN 46250 Invoice invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 7/7/15 a0Ed0000011xcbBEAQ Chillville field trip 7/7/15 38702 $ 750.00 Total $ 750.00 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with 1b 5-11-10-1.6 20_ Clerk-Treasurer Voucher No. Warrant No. . 365306. . Dave &Busters Allowed 20 8350 Castleton Corner Dr Indianapolis, IN 46250 In Sum of$ $ 750.00 ON ACCOUNT OF APPROPRIATION FOR { 108 -ESE i POor Deptt# INVOICE N0. ACCT#/TITL AMOUNT Board Members ' I 1082-9 aoea00000„xbeEno 4343007 $, 750.00 1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and that the i materials or services itemized thereon for which charge is made were ordered and received except June 25, 2015 'Pi i Signature $. 750.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund i