247325 07/15/15 i
CITY OF CARMEL, INDIANA VENDOR: 360077
i, ONE CIVIC SQUARE INDIANA BEACH GROUP SALES CHECK AMOUNT: $*j****3,243.50*
CARMEL, INDIANA 46032 5224 E INDIANA BEACH RD CHECK NUMBER: 247325
MONTICELLO IN 47960 CHECK DATE: 07I 15/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1082 4343007 7/30/15 3,243.50 FIELD TRIPS
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Carmel • Clay
Parks&Recreation CHECK REQUEST
Date: 51 11 1 -�
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MAY 15 12015
Check Payable to: BY:
Name: Zn�1 oI%a 13eaCl., j
Address:
City, State,Zip M OA +'i GPAL�XhA►nna 41-7 4 t a
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Mail check to payee X Return check to requestor
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Check Amount:$ 0 Date Required:
Check needed for: LZCIA TI1G W a a Fi 2I -rr i,P
To be paid from:
PO#(if applicable)
3395
Budget account-GL# I C A 2 0 13' 4(3 x-13 00 7
Budget LineDescription Lea c ' Fi2I
Invoices)and Purchase Order(►f required)MUST be attached.
Requested by(print): !\aMlels
Requested by(signature):
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Approved by(signature of Division Manager):
on this date;
Form revised 7-7-08 Shared/Administrative/Forms/Staff forms/Check Request(rev 7-7-08)
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THERES. MORE
THAN CORN IN
INDIANA!
5224 E. INDIANA BEACH ROAD • MONTICELLO,INDIANA 47960
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Corporate Group Outing& Event Sales Agreement(Page 1 of 3)
The following information represents an agreement between the Indiana Beach Amusement Resort and
,and outlines specific conditions and services to be provided.
Carmel Clay Parks
Group Name:
Carmel Clay Parks Sales Manager: Clair Miller
Address: 12415 Shelborne Rd Event Date:_ 7/30/2015
City: Carmel Shelter Preference: N/A
State;Eip'Code: IN,46032 Contact Name: James Dowell
Telephone: 317-418-5267 Contact Email: iidowell@carmelclayparks.com
Type of Group: Outing Contact Cell:
TERMS and CONDITIONS:
We,the.undersigned party, listed above,agree to host our company event on the grounds of INDIANA BEACH.AMUSEMENT
RESORT,INC on date listed above.All rides are weather permitting. No rain checks or refunds may be Issued. Additional rides,
attractions,food,drinks,etc. may be added to this agreement upon request. No changes to the catering can be considered within
ten (10)calendar days of the event.
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The duration in which your meal is served will be based on the size of your group and is determined by the catering staff.!Serving
times will not take place before 11:00 AM.A meal guarantee is due a minimum of ten(10)calendar days prior to your event.
Additional Funday tickets/wristbands may be requested up until the day of the event for your convenience.The guarantee must be
submitted in writing and sent via e-mail of fax.If it is not received two weeks in advance,your meal count will be set at the
estimated attendance number listed in this.agreement All meal charges are based on this supplied guarantee.Indiana Beach does
not allow outside catering.Catering,food or beverage charges are subject to the 7%sales tax.
425°fadeposiEef-the-tGtal aated4Rvawa4sxequir��Ltb"me-o€siWttire4&-held-youmveRt-date-arid-reseme-sheitersp ,
an additional 50%deposit is required when the meal guarantee is due 10 calendar days prior to the event.Full payment(25%)of
the bill is due at the day of the event,but no later than 10 calendar days after event date.If the event the invoice is not paid in
full 10 calendar days after the event date,the following interest will apply based.on the invoice.The interest fee schedule'is as .
-follows:Late fees: 11-30 days: 1.5%,31-60 days:2%,61-90.days:.2.5%,91-120 days: 3%, 121+days 5%of the sum of the
invoice.
The current estimate is based on a tiered pricing model for Indiana Beach INC.If the actual attendance on the day of.the event is
significantly lower than estimated,Indiana Beach INC.reserves the right to adjust ticket pricing to fit this model.
Unused wristbands must be returned the day of the event to receive credit to the Invoice.In addition,Indiana Beach may
guarantee shelter space,but not location. Shelters are issued on a first come first serve basis and based on the size and needs of
a group.
The quantity of wristbands and or tickets issued is based upon your total estimated attendance. Unused wristbands and or tickets
should be returned to your sales representative the day of the event for invoice processing.The final invoice payment'and total
(Page 2 of 2)
PHONE:574.583.4141 • FAX:815-936-1017 • WEBSITE:www.indianaBeach.com
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THERE'S MORE
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_. INDIANA!
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5224 E. INDIANA BEACH ROAD • MONTICELLO, INDIANA 47960
(Page 2 of 3)
remaining balance is due(10)calendar days following your event.In the event of cancellation,all deposits on file will be held by
Indiana Beach Amusement Resort,INC.
INDIANA BEACH AMUSEMENT RESORT,INC is held harmless from and against any and all liabilities,damages,losses,expenses,
claims,demands,suits,fines,or judgments that indude reasonable attorneys'fees,costs and expenses,incidental thereto,which
may be suffered by,accrued against,charges to or recoverable from any customer Indemnities, by reason of any claim arising out
of or relating to any act or error or commission,or misconduct of INDIANA BEACH AMUSEMENT RESORT,INC.
Corporate and Event Sales Agreement Estimate:
ITEM EST.QUANTITY UNIT PRICE TOTAL
Funday Tickets(both rides&waterpark) 130 $20:95 $2,723.50
Catered Meals: Maybe Add at a Later
Date
Addition 1:Unlimited soft drinks,11a-5p 130 $4.00 $520:00
Addition 2:Frankstein's Castle 1 time thru 130 $3.50 Waived
TAX(7%on catering): Tax Exempt
ESTIMATED TOTAL SALE: $3,243.50
Full Payment due:7/30%2015. $3,.243:5.0'
NOTES:
Still deciding on adding lunch
Unlimited soft drinks from 11a-5p at 2 locations:Burger Shake and the Popcorn Stand
Paying in Full the day of the event
ACCEPTANCE: Please sign and return a copy of this Agreement. This Agreement will constitute a binding contract between the
parties. The individuals signing below represent that_each Is authorized to bind_his or her_party to this Agreement. —
Indiana Beach Amusement Resort and the listed organization have agreed to and have executed this Agreement by their
authorized representatives as of the dates indicated below.
(Page 3 of 3)
Indiana Beach Group Outing FUNDAY GUARANTEE:
If for any reason we do not exceed your group's expectations for an event held at Indiana Beach,every associate and guest who
attended the outing will receive a free return ticket. Return ticket is valid any day during the remainder of the season:
PHONE:574.583.4141 • FAX:815-936-1017 WEBSITE:www.IndianaBeach.com
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THERE 5 MORE
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!_ 5224 E. INDIANA BEACH ROAD • MONTICELLO, INDIANA 47960
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Organization: Indiana Beach Amusement Resort
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Name: Name: Clair Miller
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Title: Title:Sales Manager
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Signature: 6 &U Signature:
Date: Date: 4/22/2015 – _2-7,.
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PHONE:574.583.4141 FAX:815-936-1017 • WEBSITE:www.IndianaBeach.com
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ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
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An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
360077 Indiana jBeach Terms j
P.O. Box 654 Date Due'.
Monticello, IN 47960
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Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO# .Amount
7/30/15 7/30/15 Field trip 7/30/15 38395 $ 1,746.50
7/30/15 7/30/15 Field trip 7/30/15 38395 $ 1,497.00
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- Total $ 3,243.50
I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance I
with IC 5-11-10-1.6
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20
Clerk-Treasurer
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Voucher No. Warrant No.
Indiana Beach Allowed 20
360077 P.O. Box 654
Monticello, IN 47960
In,Sum of$
$ 3,243.50
ON ACCOUNT OF APPROPRIATION FOR
108 -ESE
PO#or INVOICE NO. CCT#/TITL AMOUNT Board Members
Dept#
1082-13 7/30/15 4343007 $ 1,746.50 1 hereby certify that the attached invoice(s), or
1082-19 7/30/15 4343007 ,$ 1,497.00 bill(s)is(are)true and correct and that the
materials or services itemized thereon for
y✓hich charge is made were ordered and
received except
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July 9, 2015
l Signature
$ 3,243.50 �. Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund